Bookstore Operations

East Texas A&M University Procurement Services is seeking a qualified vendor to manage and operate its University Bookstore located in the Rayburn Student Center in Commerce, Texas. The Request for Proposal (RFP) B260002 calls for comprehensive bookstore management services, including inventory management, textbook sales and rentals, licensed merchandise sales, academic supplies, personnel management, and online ordering capabilities. The bookstore, spanning 4,433 square feet, must service the main campus and three off-site locations in Dallas, Mesquite, and Corsicana. Key deliverables include managing textbook and course material procurement, providing academic regalia, supporting campus activities, and maintaining retail operations. A pre-proposal conference is scheduled for December 17, 2025, at 10:00 a.m., with a site visit following the meeting. Written questions are due by January 5, 2026, with answers posted by January 13, 2026. Proposals must be submitted through the online portal by 3:00 p.m. Central Time on February 3, 2026, with vendor presentations anticipated the week of February 23, 2026.

The procurement allows for potential HUB (Historically Underutilized Businesses) subcontracting, though a subcontracting plan is only required if subcontractors are utilized. The current bookstore operates through Bibliu, and the new vendor must provide collaborative transition support. Financial requirements include an annual exclusivity fee, a one-time signing bonus, and graduated commission rates based on sales volume, with guaranteed minimum annual commissions. The vendor must purchase existing bookstore inventory at cost and comply with the university's exclusive beverage contract. Insurance requirements are comprehensive, including workers' compensation, commercial general liability ($1,000,000 per occurrence), automobile liability, and $5,000,000 umbrella liability. The initial contract term is five years, with an option to renew for an additional five-year period, and the expected contract start date is June 3, 2026. The university will provide utilities, telephone services, and space, while the vendor is responsible for operational costs, including janitorial services and repairs. Proposals must include detailed qualifications, management plans, financial proposals, and references from three similar projects.