ESBD_474524_1768346869549_Addendum 2 Package 1.13.2026.pdf

Addendum #2

TO: All Vendors

FROM: Travis A. Ball Executive Director, Business Services & CPO

DATE: January 13, 2026

SUBJECT: Addendum #2 RFP B260002 Bookstore Operations

Addendum 2 addresses the following:

1. Questions and Answers Document Attached with Floorplan

We are sorry for any inconvenience this may have caused.

If you have any questions regarding this addendum do not hesitate to contact me.

Vendors should acknowledge this addendum in their proposal by signing and submitting a copy.

Signature: _________________________________

Company: _________________________________

Questions and Answers

RFP # B260002

Answers below in RED

1. Is there any chance you can give me ballpark sales figures for non-course materials related items?

2023-2024 2024-2025 2025-YTD

Sales-Used Books $ 211,018.29 $ 114,139.09 $ 65,720.47

Sales-New Books $ 392,510.32 $ 332,041.95 $ 223,679.01

Sales-Supplies $ 47,807.95 $ 47,973.67 $ 37,638.19

Sales-Soft Goods $ 442,423.86 $ 469,164.18 $ 311,000.52

Sales-Sundries $ 56,735.41 $ 62,295.47 $ 33,128.11

Sub-Total $ 1,150,495.83 $ 1,025,614.36 $ 671,166.30

Digital Sales $ 217,458.55 $ 297,286.98 $ 130,061.01

Totals $ 1,367,954.38 $ 1,322,901.34 $ 801,227.31

2. Would East Texas A&M University consider self-operating the physical campus store for general merchandise with course materials being provided through an online bookstore vendor? No

3. Would the University consider an operational plan with no physical campus store and all general merchandise and course materials provided through an online vendor? No

4. Please provide a departmental history of the last 3 fiscal years. Categories can include New

Text, Used Text, Rental Text, Digital Text, Trade Books, Clothing, Gifts, Electronics, Supplies, Convenience and Graduation.

2023-2024 2024-2025 2025-YTD

Sales-Used Books $ 211,018.29 $ 114,139.09 $ 65,720.47

Sales-New Books $ 392,510.32 $ 332,041.95 $ 223,679.01

Sales-Supplies $ 47,807.95 $ 47,973.67 $ 37,638.19

Sales-Soft Goods $ 442,423.86 $ 469,164.18 $ 311,000.52

5. What are the financial terms in the current agreement between the University and the existing bookstore vendor? We cannot disclose this information in the “question and answer” phase. Please submit a Public Information Request through the portal at the following link: https://www.etamu.edu/public-information/

6. Please provide the past three (3) years of sales history broken down by product category.

Product Category examples as follows:

New Textbooks Used Textbooks Textbook Rental Digital Course Materials Inclusive Access programs Clothing Supplies Convenience Products Graduation Products and Services Technology Miscellaneous

2023-2024 2024-2025 2025-YTD

Sales-Used Books $ 211,018.29 $ 114,139.09 $ 65,720.47

Sales-New Books $ 392,510.32 $ 332,041.95 $ 223,679.01

Sales-Supplies $ 47,807.95 $ 47,973.67 $ 37,638.19

Sales-Soft Goods $ 442,423.86 $ 469,164.18 $ 311,000.52

7. Please provide plans of the current Bookstore location preferably in autoCAD or pdf. This will enable us to create plans for your review and consideration. Provided.

https://www.etamu.edu/public-information/

8. Is the Campus Store integrated with the University for the use of financial aid funds? If so, what is the amount of sales attributable to the use of financial aid at the Campus Bookstore?

No, financial aid is not integrated with the bookstore directly. Student financial aid can be used to pay for inclusive access charges that are placed on the student’s Banner account to pay for inclusive access charges.

9. Are there any unamortized dollars that would be due to the current contractor by the

University should you end your current partnership? If so, how much, and would the University look to the new contractor to pay this sum?

Approximately $164,000.

10. Please identify who owns the current fixtures within the Bookstore, and if owned by the

University would these be available for us by the selected contractor.

All fixed leasehold improvements become property of the university at the end of the amortization period. When the contract terminates or ends for any reason, removable fixtures, furniture, equipment, technology and computer equipment purchased by the current vendor will remain the property of the current vendor.

11. Within the pre bid meeting, it was mentioned the University desire for a fixed rent. Please describe the sum of the fixed rent the University is looking for as well as its frequency of payment. This shall be proposed by you. The university is open to your ideas related to the proposed rent. However, the current arrangements for rent payments are internal negotiations between the Division of Finance & Administration and Division for Enrollment Management & Student Affairs.

12. What is your current SIS and LMS? Banner and D2L

13. Please provide a category breakdown of textbook sales information from the past few years, including new, used, rental, digital, and inclusive access. See answers to questions above.

14. Please provide a category breakdown of retail sales information from the past few years, including, but not limited to, trade books, clothing, computers/technology, convenience, gifts, etc.

2023-2024 2024-2025 2025-YTD

Sales-Used Books $ 211,018.29 $ 114,139.09 $ 65,720.47

Sales-New Books $ 392,510.32 $ 332,041.95 $ 223,679.01

Sales-Supplies $ 47,807.95 $ 47,973.67 $ 37,638.19

Sales-Soft Goods $ 442,423.86 $ 469,164.18 $ 311,000.52

15. What percentage of overall sales in the current ETAMU University Bookstore came from financial aid? Is this different from the question posed in #8 above. If so, please clarify.

16. Are there any sales reflected in the historical sales numbers that were a result of a one-time grant or other funding that will not occur in the future? No

17. What percentage of the courses at ETAMU utilize free OER content? We do not have this information available.

18. Does ETAMU have any direct agreements in place with publishers or other third-party course material providers? Yes

19. What is the current process for ETAMU students to utilize their financial aid funds through the ETAMU University Bookstore? Refer to question #8

20. Which term would the new bookstore partner begin serving the ETAMU campus population? June 4, 2026

21. Does ETAMU utilize a Campus Card that can be used to purchase materials in the bookstore? If so, what company is used to manage it? Yes, the university uses Transact Campus

22. Is ETAMU open to self-operating a spirit store (apparel, merchandise, sundry items, etc.)

with an online bookstore vendor providing all student-purchased materials shipped directly to the campus bookstore for student pickup? No

23. Would ETAMU be open to paying a management fee to the vendor to help subsidize the on-campus retail store operation costs? No

24. Does ETAMU own the current bookstore fixtures? All fixed leasehold improvements become property of the university at the end of the amortization period. When the contract terminates or ends for any reason, removable fixtures, furniture, equipment, technology and computer equipment purchased by the current vendor will remain the property of the current vendor.

25. What is ETAMU’s Student Information System? Banner

26. What is ETAMU’s Learning Management System? D2L

27. Does ETAMU have any Inclusive Access course material adoptions? If so, how many courses have inclusive access adoptions? Yes.

28. Would ETAMU be interested in implementing an Equitable Access solution, an in-tuition solution where all course materials are automatically delivered to all students with the costs included as part of the cost of attendance? Depends upon the terms and conditions.

Would only be viable if it resulted in sustainable prices to students.

29. Please provide details on the current rent paid for the ETAMU University Bookstore space.

In the preproposal meeting, it was misspoken that the rent was paid by the 3rd party. This is an internal negotiation between the Division of Finance & Administration and the Division of Enrollment Management & Student Affairs. Contract revenue is used to cover this expense.

30. Please provide total sales by category for the past three years.

Sales-Used Books $ 211,018.29 $ 114,139.09 $ 65,720.47

Sales-New Books $ 392,510.32 $ 332,041.95 $ 223,679.01

Sales-Supplies $ 47,807.95 $ 47,973.67 $ 37,638.19

Sales-Soft Goods $ 442,423.86 $ 469,164.18 $ 311,000.52

31. What percentage of current sales are digital versus physical? Has this mix changed over the past three years?

Sales-Used Books $ 211,018.29 $ 114,139.09 $ 65,720.47

Sales-New Books $ 392,510.32 $ 332,041.95 $ 223,679.01

Sales-Supplies $ 47,807.95 $ 47,973.67 $ 37,638.19

Sales-Soft Goods $ 442,423.86 $ 469,164.18 $ 311,000.52

32. What are the top strategic priorities driving this RFP?

To ensure students have access to affordable instructional materials and thereby decrease or better manage costs to students.

Campus collaboration and partnerships with campus departments and programs (i.e.

Homecoming shirts or club sports gear sold in bookstore) Specific bookstore programming during welcome weeks, homecoming, campus preview days

33. How important is day-one access to course materials for students, regardless of location?

Critical. This is only happening now in a handful of high enrolled areas. It has shown promise for improving student outcomes. However, it has been haphazardly established and conditions fluctuate depending upon vendor and bookstore preferences too frequently.

We are not taking a strategic approach to ensuring all students have access to all needed materials from day one.

34. Does the evaluation team include representatives from digital learning, IT, or student success? All three are represented as part of the evaluation team.

35. How does the institution currently measure the success of its bookstore or vendor relationship? Availability and price points of products. Communication between the vendor and the university.

36. Has the institution conducted surveys or internal reviews to assess student preferences related to course material delivery formats? Unknown

37. Please provide the booklist in Excel format for Spring 2025, Summer 2025, and Fall 2025, including course number, section, ISBN, enrollment, enrollment cap, and required materials.

If possible, please identify continuation courses. We do not have this readily available.

38. Is there a strategic goal or initiative to adopt and expand the use of OER materials? Yes.

39. Are students permitted to purchase merchandise using financial aid or campus cards? Yes

40. Please provide annual attempted credit hours for traditional students and dual enrollment students, separately. If available, include credit hours by term (Spring 2025, Summer 2025, Fall 2025).

Term Student Type

Overall

SCH

Overall

FTSE

Spring 2025 Traditional Students 111760 7872.46

Dual Credit Students 9645 643.00

Total Term 121405 8515.46

Summer I 2025 Traditional Students 13247 1036.16

Dual Credit Students 123 8.20

Total Term 13370 1044.36

Summer II 2025 Traditional Students 21243 1502.02

Dual Credit Students 3 0.20

Total Term 21246 1502.22

Fall 2025 Traditional Students 115695 8101.41

Dual Credit Students 13107 873.80

Total Term 128802 8975.21

Total for

284823

41. Please provide FTE counts for traditional students and dual enrollment students.

See#40 above

42. What is the projected enrollment growth rate over the next five years?

Anticipate 1.5% growth per year for dual credit. Anticipate 2% growth per year for traditional students.

43. Please provide annual attempted credit hours for traditional students and dual enrollment students, separately. If available, include credit hours by term (Spring 2025, Summer 2025, Fall 2025). #40 above

44. Please provide FTE counts for traditional students and dual enrollment students.

What is the projected enrollment growth rate over the next five years? See #40 above.

45. What are the top three priorities you would like this RFP to address?

Campus partnerships. Affordability.

46. Who are the members of the RFP committee, and what are their respective roles?

47. Please provide historical commission rates, minimum guarantee expectations, and other financial obligations (e.g., facilities, sponsorships, scholarships). We cannot disclose this information in the “question and answer” phase. Please submit a Public Information Request through the portal at the following link: https://www.etamu.edu/public-information/

48. Does the institution currently have an Inclusive Access or Equitable Access program in place? IA established in key high enrollment courses, but no formal “program” or “programmatic” approach to how those are set up.

49. Will all students and programs continue to participate, or will any be excluded? The institution needs to review current use of IA/EA and any proposed adjustments to existing

IA/EA arrangements with a view to a central plan for more strategic use of those options for students.

50. What percentage of traditional students participated in the EA program over the past three semesters?

We do not currently participate in an EA program. Only IA.

51. Are dual enrollment students included in the EA program? If so, what percentage participated over the past three semesters, and who pays for their course materials? No, Dual Credit is not included in the EA/IA program.

52. If dual enrollment students do not participate, how do they currently receive course materials?

Dual Credit has moved to OER. https://www.etamu.edu/oer-initiative/

53. How many high schools participate in the dual enrollment program?

a. 2025/2026: 28 high schools in 17 school districts

b. 2026/2027: 31 high schools in 19 school districts

54. Does the SIS (e.g., Ellucian Colleague) identify dual enrollment students with a unique code or flag? Yes

55. Do both traditional and dual enrollment students have access to Brightspace? Yes

56. Will kits, lab materials, supplies, or non-textbook software remain excluded from the EA program? Needs to be a wider discussion to include relevant departments and deans.

57. Please provide a list of FF&E that will remain if a new provider is selected. All fixed leasehold improvements become property of the university at the end of the amortization period. When the contract terminates or ends for any reason, removable fixtures, furniture, equipment, technology and computer equipment purchased by the current vendor will remain the property of the current vendor.

58. Will there be any outstanding amortized payments to the current vendor at the end of the contract term (e.g., renovations, fixtures, assets)? See #9.

59. Please provide bookstore floor plans and CAD drawings. See attached https://www.etamu.edu/oer-initiative/

60. Does each store have a loading dock or designated delivery area? Yes

The building has a shared loading dock with Sodexo, SSC, building operations and book store.

61. Which store expenses are vendor-responsible (utilities, internet, waste removal, etc.)?

Telecom assessment which covers internet. The university pays the rest.

62. Does the institution expect the vendor to retain current employees? If so, please provide titles and salaries. This is your decision. We have no issues or concern with current employees. ETAMU does not have this information available to us.

63. Please share brand guidelines and licensing details, including whether a third-party agency is involved. Brand Guidelines can be found at: https://www.etamu.edu/brand/

64. What merchandise brands are currently offered? All merchandise can be found at:

https://www.amcbookstore.com/home

65. Are there restrictions on food, beverages, or convenience items? Sodexo is the current food provider on campus and Coca-Cola Southwest Beverages is the exclusive pouring provider for the university. Historically, the bookstore has been allowed to provide beverages and snacks to customers, so we intend on still allowing this. There is a convenience store located within the Rayburn Student Center that is operated by Sodexo.

66. What role does the bookstore play in graduation regalia and class ring distribution?

Bookstore is not responsible for class rings or invitations. They do provide academic regalia for university

67. I believe East Texas A&M's contract with Bibliu (formerly Texas Book Company) was through 2030. Were there any alterations to the agreement, or are there other reasons the University is issuing an RFP now? No particular reason. Both organizations are different as of today and the university felt that it was in our best interest to resolicit these services.

68. Please provide a sales report, broken down by product category (new, used, digital, apparel/merchandise, other, etc.) for at least the past three academic years (preferably 5 years) at the East Texas A&M Bookstore.

2023-2024 2024-2025 2025-YTD

Sales-Used Books $ 211,018.29 $ 114,139.09 $ 65,720.47

Sales-New Books $ 392,510.32 $ 332,041.95 $ 223,679.01

Sales-Supplies $ 47,807.95 $ 47,973.67 $ 37,638.19

Sales-Soft Goods $ 442,423.86 $ 469,164.18 $ 311,000.52 https://www.etamu.edu/brand/ https://www.amcbookstore.com/home

69. Does East Texas A&M allow for the use of financial aid funds at the bookstore? If yes, what are the percentages or dollar amounts for financial aid usage at the bookstores? See #8.

70. Is there currently an Inclusive Access program at East Texas A&M? If yes, what is the current revenue for the program? What percentage of courses are Inclusive Access? If not, is the school interested in implementing an IA program? See my answers to similar questions above.

71. Does East Texas A&M have any interest in exploring an Equitable Access program? See my answers to similar questions above.

72. Will the chosen vendor be required to purchase the current vendor's inventory? If so, what are the inventory purchase requirements in the current contract? Yes, at the same price as the current vendor paid for the inventory, including all rental inventory and rental inventory outstanding at 50% of retail price. Payment is due within 30 days of contract termination.

73. Are there any current contractual agreements with publishers or outside vendors for course materials or supplies other than the current bookstore vendor? Yes

74. The RFP states that “there is no exclusive access to Financial Aid.” Can you please elaborate on that? See #8.

75. Are there any OER initiatives at East Texas A&M that provide encouragement or incentives to faculty who adopt Open Educational Resources for their courses? If yes, how many courses currently use OERs? Currently, ETAMU does not offer formal incentives to encourage the adoption of Open Educational Resources (OER). However, an OER Initiative Team is actively exploring potential options, including their applicability for tenure and promotion as well as the possibility of mini-grants. There is an ongoing expectation that colleges will continue to expand the use of OER and work to reduce course material costs for students. At present, we average 150–200 OER-designated classes per semester, though some courses utilizing OER remain unmarked. The OER Initiative Team is developing training to ensure accurate course designation and increase the number of correctly marked OER courses

76. Are there any library-based programs or initiatives that offer/promote OER or offer no-cost course materials to students? The Library provides training and consultation for faculty and staff on adopting and creating OER. Additionally, we conduct outreach to students to raise awareness of OER and its positive impact on reducing course costs.

77. Is East Texas A&M open to a virtual, website-only bookstore? No

78. Is East Texas A&M open to a hybrid bookstore, where merchandise and customer service are available on campus, but course materials are provided virtually? No

79. Can you share photos, floor plans, and/or the square footage of the current bookstore space? See attached floor plan.

80. During the pre-proposal meeting, there were multiple mentions of improving faculty relationships and the adoption process. Does East Texas A&M have any data on the current adoption rates? For example, the percentage of adoptions submitted at the deadline, or the percentage of courses with submitted adoptions by the first day of class? Bookstore people would know this.

81. What are the current challenges East Texas A&M would like addressed with future bookstore operations? The university does not have specific challenges, but we are open to any new or innovative ideas that provide excellent service or products to our faculty, staff, and students.

82. What are the most critical factors East Texas A&M is considering when reviewing proposals? Financial incentive to the university while keeping costs low for our students and other bookstore patrons.