Bookbinding for KY Colonel Executive Orders and Legislation

The Commonwealth of Kentucky's Secretary of State is soliciting vendor responses through Request for Quotation (RFQ) 758 2300000180 for professional bookbinding services for Kentucky Colonel Executive Orders and Kentucky Legislation. This procurement, issued on June 8, 2023, seeks completion of two line items: 25 units of bound legislation and 7 units of bound executive orders, with all materials consisting of 8.5" x 11" documents requiring hinged front and back covers constructed from red imitation leather (Sturdite Quality 24 or approved equal) with gold-stamped lettering on the spine and optional decorative chaining. Vendors must respond electronically through the Commonwealth eProcurement System by June 22, 2023, at 1:30 PM ET, with written questions accepted through June 15, 2023, at 10:00 AM ET. All proposed pricing must remain valid for 60 days following the bid due date, and vendors are evaluated using a best value approach allocating 90 points to price and 10 points to delivery performance, with delivery timeframes specified in working days. Vendors are responsible for all pickup and delivery costs using an accredited Security Courier Service approved by the Secretary of State, with shipping directed to the Secretary of State at 700 Capitol Avenue, Suite 152 in Frankfort, Kentucky 40601; commercial carriers such as UPS or FedEx are not acceptable. Prior to award, the Commonwealth reserves the right to request samples of binder cover materials at vendor expense, with sample binders available for review by contacting Evelyn Osborne at evelyn.osborne@ky.gov or 502-564-0552.

Kentucky Correctional Industries receives a 20 percent procurement preference, while qualified nonprofit organizations receive a 15 percent preference in the evaluation process. All bidders must complete and submit a notarized Annual Affidavit attesting to compliance with Kentucky campaign finance laws and applicable contractor certifications; resident bidder status claims and qualified bidder status claims require supporting documentation demonstrating tax registration, unemployment insurance, and workers' compensation compliance for the preceding year. Nonresident bidders must provide certificates of authority to transact business in Kentucky. The solicitation does not identify incumbent vendors, current contractors, or specific budget ranges or award values, though all quotations shall be submitted F.O.B. Destination Freight Prepaid and Allowed with vendors assuming full responsibility for shipment and freight charges. Additional compliance requirements include adherence to recycled content specifications, tax law compliance, and statutory provisions regarding discrimination and lobbying restrictions, with failure to meet these requirements resulting in contract disqualification or termination.