Final_RFQ_758_2300000180_1_SO_FORM.PDF
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- Solicitation number
- RFQ 758 2300000180 1
- Issued by
- Elliott County, Kentucky
About this file
This is a Request for Quotation (RFQ) issued by the Commonwealth of Kentucky's Secretary of State for bookbinding services. The solicitation number is RFQ 758 2300000180, issued on June 8, 2023, with a closing date of June 22, 2023 at 1:30 PM. The solicitation requests two line items: 25 units of bookbinding services for Kentucky legislation and 7 units of bookbinding services for Kentucky Colonel Executive Orders. Both services require binding of 8.5" x 11" documents with specific formatting requirements, including hinged front and back covers, red imitation leather covers (Sturdite Quality 24 or approved equal) with gold-stamped lettering on the spine, and optional decorative chaining. The vendor is responsible for all pickup and delivery costs using an accredited Security Courier Service approved by the Secretary of State; commercial carriers such as UPS or FedEx are not acceptable. Samples of completed binders may be reviewed by contacting Evelyn Osborne at evelyn.osborne@ky.gov or 502-564-0552. Upon request, bidders may be required to submit a sample of the binder cover material at vendor expense prior to award.
Bidders must complete the submission checklist and affirm understanding of all terms and conditions outlined in Attachment A of the solicitation document. Unit costs for both line items must be submitted with bid responses, and shipping and billing information should be directed to the Secretary of State at 700 Capitol Avenue, Suite 152 (shipping) and Suite 156 (billing) in Frankfort, Kentucky 40601. The solicitation includes no information regarding set-asides, incumbent vendors, funding sources, contract award dates, or contract term and renewal options. Online bidding is permitted for this solicitation.
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Text version
Document ID: RFQ 758 2300000180 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Bookbinding for KY Colonel Executive Orders and Legislation
Date Issued:
06/08/2023 Record Date:
06/08/2023
Solicitation Closes Date:
06/22/2023 Time:
13:30
Solicitation No:
RFQ 758 2300000180
Online Bidding Prohibited: No For Information Call:
Evelyn Osborne 502-564-0552
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFQ 758 2300000180 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Bookbinding for KY Legislation 25.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
908 BOOKBINDING AND REPAIRING
SERVICES
Extended Description Bookbinding for 8 1/2 x 11 KY Legislation
Vendor is responsible for the pickup and delivery of the documents expense. The Vendor may choose to use an accredited Security Courier Service, which MUST be approved by Secretary of State, Commonwealth of Kentucky. (UPS or FedEx is not an acceptable delivery method.) The courier will be responsible for pickup of the documents from Frankfort, KY and delivery to the vendor. Upon completion of the binding, the courier will be responsible for the pickup of the documents from the vendor's address to deliver back to Frankfort, KY.
To request to see a sample of the completed book, you may contact: Evelyn Osborne at evelyn.osborne@ky.gov or (502) 564-0552 to schedule an appointment.
UPON REQUEST FROM THE BUYER, PRIOR TO AWARD, THE BIDDER MAY BE REQUESTED TO SUBMIT A SAMPLE OF THE BINDER
COVER MATERIAL BID, AT VENDORS EXPENSE.
SPECIFICATIONS:
- These bills are to be bound in bill-numbered order according to House Bills and Resolutions and Senate Bills and Resolutions and also according to Regular Sessions or Extraordinary Sessions of the General Assembly.
- Binder must accommodate sheet size 8.5" x 11"
- Binder must be hinged on front and back covers.
- Binder cover - Preferred - Sturdite Quality 24 (or Approved Equal), imitation leather, baby colonial grain, color-red, 9" x 11.25" (excluding hinge).
Spine size is 3.75".
- Lettering is stamped on spine in gold. Four hubs on spine; each hub decorated with horizontal gold chaining (total 8 chains). - Chaining is Preferred, but not Required.
- Vertical chaining on front and back covers (total 2 chains). Chaining is Preferred, but not Required.
- Lettering is to be centered along the spine and to read as follows:
ENROLLED
BILLS
VOL #
HOUSE (OR SENATE) BILLS
REGULAR (OR EXTRAORDINARY) SESSION
KENTUCKY
GENERAL
ASSEMBLY
YEAR (OF LEGISLATIVE SESSION)
PICKUP & DELIVERY TO BE INCLUDED IN UNIT COST
Document ID: RFQ 758 2300000180 Page: 3
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
2 Bookbinding for KY Colonel Executive Orders 7.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
908 BOOKBINDING AND REPAIRING
SERVICES
Extended Description Bookbinding for 8 1/2 x 11 KY Colonel Executive Orders
Vendor is responsible for the pickup and delivery of the documents expense. The Vendor may choose to use an accredited Security Courier Service, which MUST be approved by Secretary of State, Commonwealth of Kentucky. (UPS or FedEx is not an acceptable delivery method.) The courier will be responsible for pickup of the documents from Frankfort, KY and delivery to the vendor. Upon completion of the binding, the courier will be responsible for the pickup of the documents from the vendor's address to deliver back to Frankfort, KY.
To request to see a sample of the completed book, you may contact: Evelyn Osborne at evelyn.osborne@ky.gov or (502) 564-0552 to schedule an appointment.
UPON REQUEST FROM THE BUYER, PRIOR TO AWARD, THE BIDDER MAY BE REQUESTED TO SUBMIT A SAMPLE OF THE BINDER
COVER MATERIAL BID, AT VENDORS EXPENSE.
SPECIFICATIONS:
- These executive orders are to be bound in chronological order with 3 months' worth (1 year's quarter's worth) per each bound book.
- Binder must accommodate sheet size 8.5" x 11".
- Binder must be hinged on front and back covers.
- Binder cover - Preferred Sturdite Quality 24 (or Approved Equal), imitation leather, baby colonial grain, color-red, 9" x 11.25" (excluding hinge).
- Spine size is 3.75".
- Lettering is stamped on spine in gold.
- Four hubs on spine; each hub decorated with horizontal gold chaining (total 8 chains). Chaining is Preferred, but not Required
- Vertical chaining on front and back covers (total 2 chains). Chaining is Preferred but not Required
- Lettering is to be centered along the spine and to read as follows:
KENTUCKY
COLONELS
VOL #
JULY 2022
SEPT. 2022
(Sample of three months of Executive Orders in each volume)
ANDY
BESHEAR
GOVERNOR
(Sample of name and title of Governor)
Plastic Fly Leaves.
PICKUP & DELIVERY TO BE INCLUDED IN UNIT COST
Shipping Information Secretary of State
700 Capitol Ave, Suite 152
Frankfort KY 40601
Billing Information Secretary of State
700 Capitol Ave, Suite 156
Frankfort KY 40601
Document ID: RFQ 758 2300000180 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed
BEST PRICE
BEST DELIVERY
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 5
2300000180 Bookbinding for KY Colonel Executive Orders and Legislation
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