Bookbinding for KY Colonel Executive Orders and Legislation

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Secretary of State, issued a Request for Quotation (RFQ 758 2300000158) for bookbinding services for Kentucky Colonel Executive Orders and Kentucky Legislation. The procurement seeks a single vendor to provide two distinct bookbinding services: 19 units of legislation bindings organized by bill type and legislative session, and 7 units of executive order bindings organized chronologically in quarterly volumes. All materials consist of 8.5" x 11" documents bound in red imitation leather covers with gold-stamped spine lettering, decorative gold chaining, and specific construction specifications including sturdite quality 24 imitation leather with baby colonial grain finish and 3.75-inch spines. The vendor must arrange pickup and delivery of all documents using an approved security courier service, with transportation from Frankfort, Kentucky to the vendor's location and return, and delivery costs must be included in unit pricing on an F.O.B. Destination Freight Prepaid basis. The solicitation closed on May 9, 2023, at 1:30 p.m., with written vendor questions due by May 2, 2023, at 10:00 a.m. ET, and all responses submitted electronically through the Commonwealth's eProcurement system. Evaluation will be based on a best value approach allocating 90 points to price (with the lowest bidder receiving maximum points) and 10 points to delivery time in working days, with proposed pricing remaining valid for a minimum of sixty calendar days after the bid due date. Contact for inquiries is Evelyn Osborne at 502-564-0552.

Kentucky resident bidders are eligible for reciprocal preference against nonresident bidders, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations serving individuals with disabilities may receive additional preference points of 15-20 percent of maximum points. Prior to award, vendors must submit required tax registration forms, certificates of authority for foreign entities if applicable, and annual affidavits confirming compliance with Kentucky campaign finance laws and attesting to resident bidder or qualified bidder status where claimed. Vendors must also comply with federal and state employment, tax, safety, and nondiscrimination laws. Late delivery will result in penalties of 1 percent per day deducted from invoices, and payment will be made within thirty working days of receipt of goods or invoice. The Commonwealth reserves the right to cancel the RFQ if responses exceed available funding and to deem vendors ineligible for failure to comply with solicitation provisions. No specific contract award value or budget range was disclosed in the solicitation documents.