Boilers and installation of boilers(UW-MAD)[20-5602]

The University of Wisconsin-Madison is seeking comprehensive boiler procurement and installation services through a competitive bid process (Contract No. 20-5602). The solicitation encompasses six distinct lots covering boiler systems ranging from small to large scale, including specific models from Elite and Viessmann manufacturers, as well as fire tube boilers, indirect water heaters, repair services, and miscellaneous inspection and cleaning services. The procurement requires bidders to submit detailed documentation including a Request for Services Form, Bidder Response Sheet, descriptive brochures, itemized bid lists, vendor information sheets, and client references. A mandatory site visit was originally scheduled for March 19, 2020, and subsequently rescheduled to May 14, 2020, at the Eagle Heights Community Center, with attendance required for bid qualification. Bidders must submit sealed proposals by May 28, 2020, at 2:00 PM CDT to UW-Madison Purchasing Services, with bid prices remaining firm for sixty days. Qualified contractors must maintain commercial general liability and auto insurance with minimum $1,000,000 coverage and pass criminal background checks, with all employees required to wear identification while on University property.

The contract is available to all UW System campuses, State of Wisconsin agencies, and Wisconsin municipalities, with an initial term from the award date through March 31, 2024, and potential automatic renewal for two additional one-year terms. Bidders must provide three client references from comparable institutions served within the past three years and comply with Wisconsin debarment and affirmative action requirements. The University qualifies for governmental and educational discounts, which must be reflected in unit pricing. Price increase requests are limited to fully documented cost increases and must be submitted 30 days prior to renewal terms. All deliveries must be FOB Destination and Installed, with the contractor responsible for all delivery, installation, and risk of loss costs. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the broad eligibility and comprehensive requirements suggest a competitive, open procurement process. Communication regarding the bid must be directed exclusively to Marty Rostermundt at marty.rostermundt@wisc.edu, with any alternative contact potentially resulting in bid disqualification.