Boiler Service and Maintenance

The City of Hagerstown, Maryland is issuing an Invitation to Bid (ITB) for boiler service and maintenance contract services across various municipal buildings and facilities. The procurement seeks comprehensive vendor pricing for labor, supervision, materials, equipment, transportation, and shop facilities necessary to deliver high-quality boiler maintenance and repair work. Specific deliverables include start-up work for hydronic and steam systems, routine maintenance and service work, and on-call hourly repair services as needed throughout the city. The successful vendor will be responsible for all aspects of service delivery, from initial system commissioning to ongoing preventive maintenance and emergency repairs. Proposals must be submitted electronically via the City's Dropbox link by Wednesday, May 27, 2026 at 2:00 PM, with submissions formatted according to specifications: "B1879.26 (Name of Firm) - Boiler Service and Maintenance." The ITB package, detailed specifications, and submission instructions are available on the City of Hagerstown's website at http://www.hagerstownmd.org/bids.aspx, and prospective vendors are required to check the webpage for any posted addendums prior to submission. All written inquiries regarding the bid should be directed to Tyler French, Procurement Administrator, at tfrench@hagerstownmd.org.

The City of Hagerstown has expressed its commitment to utilizing Disadvantaged Business Enterprises (DBE) and explicitly reserves the right to accept proposals individually or collectively, accept or reject any or all proposals, waive informalities, and take any action deemed in the City's best interest. No specific incumbent vendors, current contractors, or required technology integration requirements are identified in the procurement documentation. The ITB does not specify pricing terms, contract duration, renewal options, or overall funding amounts, leaving these details to be determined through the bidding process and subsequent contract negotiations. The City assumes no responsibility for late submissions, incorrectly named proposals, or incomplete ITB packages obtained from sources other than the official City website. Vendors should ensure compliance with all submission requirements and maintain awareness of any addendums or modifications posted prior to the May 27, 2026 deadline.