Boiler replacement at visitor interpretive center

Paul Smith's College is requesting sealed bids from qualified mechanical/HVAC contractors to remove and replace the boiler system serving the Visitor Interpretive Center, with bids due October 8, 2026 at 12:00 p.m. EST and an informational session with facility tour on September 29, 2026 at 11:00 a.m. EST. The project is funded in part by the New York State Office of Parks, Recreation and Historic Preservation through the Zoos, Botanical Gardens & Aquaria Capital Grant Program.

Bidders must hold all required New York State licenses, qualifications, and insurance; be authorized to do business in New York State; and be registered with the Department of Labor pursuant to Section 220-i of the Labor Law. Contractors awarded contracts equaling or exceeding $100,000 must submit a Vendor Responsibility Questionnaire to the State. All work is subject to prevailing wage rates under New York State Labor Law, non-discrimination requirements, sexual harassment prevention certification, and Department of Labor Public Work Contractor Registry requirements effective December 30, 2024.

The scope encompasses safe removal and disposal of the existing boiler system; installation of two high-efficiency, propane-fired 301,000 BTU boilers; all required piping, controls, electrical, venting, safety, and insulation work; finish restoration; startup, testing, commissioning, staff training; and delivery of operation and maintenance manuals, warranties, and as-built documentation. Bidders must provide at least two written references for similar boiler or HVAC projects completed within the past three to five years. Subcontracting is permitted for specialized work, with the prime contractor retaining full responsibility for subcontractor coordination, quality control, safety, schedule, and compliance. Joint ventures may be considered if all participating firms meet eligibility requirements.

Bidders must submit itemized lump-sum pricing separating labor and materials, with hourly labor rates and estimated hours, and a detailed list of major equipment and materials with costs. Bids must remain firm for forty-five calendar days from the due date. Substantial completion is required by December 15, 2026. Award will be made to the lowest-priced responsive and responsible bidder, with the accepted bid posted within fourteen days of bid opening. Questions are due September 29, 2026, with answers posted by September 30, 2026.