Boiler Repairs Project - Warren Correctional Institution

The North Carolina Department of Adult Correction is requesting bids for replacement of three defective heat exchangers within a PVI water heater system (MODEL #3000-2L400A-TP, S/N #1014138622) at Warren Correctional Institution, with bids due June 16, 2026 at 2:00 PM ET. The state encourages HUB (Historically Underutilized Business) participation with a 10 percent utilization goal for first or second-tier subcontractors.

This is a critical repair supporting space heating, domestic hot water supply, and steam generation for sanitation and large-scale cleaning throughout the facility. The vendor must be an authorized manufacturer, dealer, reseller, or distributor and must provide manufacturer's standard warranty of at least twelve months or the length of the manufacturer's warranty, whichever is longer.

Pricing shall be submitted as firm fixed prices with separate line items for materials and tools, labor, and disposal fees and travel, covering all labor, materials, transportation, overhead, and profit. Delivery and installation must be completed within forty-five consecutive calendar days of purchase order receipt, including site cleanup. Award will be made to the responsive bid offering the lowest price that meets all specifications, contingent upon verification of past performance, customer references, financial stability, and Secretary of State registration.

A non-mandatory site visit is scheduled for June 4, 2026 at 10:00 AM ET at 379 Collins Road, Manson, NC 27533. Written questions are due June 8, 2026 at 11:00 AM ET, with state responses by June 11, 2026. Bids are valid for sixty days from the opening date. The state reserves the right to make separate awards to different vendors, reject any or all bids, or cancel the IFB if deemed in its best interest. The contract award date has not been specified.