Boiler Preventive Maintenance and Repairs

The Norfolk Redevelopment and Housing Authority (NRHA) is seeking qualified contractors for boiler preventive maintenance and repairs across multiple public housing properties in Norfolk, Virginia. This Invitation for Bid (IFB) covers comprehensive heating and hot water system services for approximately 1,781 housing units, including annual and quarterly preventative maintenance inspections, 24/7 emergency repair response, and potential boiler and hot water tank replacements. The pre-proposal conference is scheduled for Thursday, December 18, 2025, at 9:30 a.m. at Grandy Village Learning Center, with site visits to follow immediately after. Potential bidders must submit questions by December 30, 2025, at 3:00 p.m. Eastern Standard Time, and sealed bids are due through the Bonfire Interactive Portal by January 9, 2026, at 3:00 p.m. The contract will be awarded to the lowest responsible bidder who fully complies with all solicitation requirements, with a contract term of five years consisting of a base year and four optional one-year renewals.

The procurement includes specific requirements for contractor qualifications, with mandatory comprehensive insurance coverage including workers' compensation, employer's liability, commercial general liability, and automobile liability. The contract is subject to HUD regulations and includes Section 3 compliance requirements, which mandate providing employment and contracting opportunities to low-income residents. Compensation will be structured with fixed-price preventative maintenance services, time-and-material rates for general and emergency repairs, and individual quotes for boiler and hot water tank replacements. Labor rates will be subject to Davis Bacon Wage schedule requirements. The contract includes cooperative procurement provisions, allowing potential use by other public entities. While specific budget ranges are not explicitly stated, the comprehensive scope of services covering 1,781 housing units suggests a substantial potential contract value that would be attractive to experienced mechanical and HVAC service providers specializing in public housing maintenance.