Boiler Installation / Demolition at Austin State Hospital (ASH)

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division is requesting bids on boiler installation and demolition services at Austin State Hospital, with bids due November 2, 2026 at 10:30 AM Central Time under IFB HHS0018075. An optional on-site visit is scheduled for October 14, 2026 at 10:30 AM at Building 643 (4110 Guadalupe Street, Austin, Texas); questions are due October 19, 2026 with responses posted by October 22, 2026.

The scope requires removal and replacement of one existing Raypak H7-1104A MVB hydronic boiler with an identical new unit. Work includes isolation and draining of the hydronic loop, disconnection of electrical and gas connections, removal of the existing boiler and flue vent, furnishing and installation of the new boiler, reconnection of utilities, installation of a new flue vent system and temperature sensor, refilling and purging the hydronic loop, and system startup and commissioning. Installation must be completed by a licensed plumbing or mechanical contractor in accordance with manufacturer instructions. Services are performed Monday through Friday, 7 a.m. to 4 p.m. Central Time, with 24-hour emergency availability and one-hour on-site response requirement.

Bidders must demonstrate a minimum of three years of relevant experience, and assigned personnel must have at least two years of relevant experience. Three verifiable references for similar services within the last three years are required. Contractor insurance must include workers' compensation ($1,000,000 per occurrence), commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000). Personnel must complete background checks, including Texas Department of Public Safety criminal and sex offender checks, prior to state property access. E-Verify compliance and all federal and state legal compliance are mandatory.

The anticipated contract start date is upon award, with an initial term expiring August 31, 2027, and one optional one-year extension available at HHSC's sole discretion. Pricing must be firm and fixed on the provided Exhibit C Pricing Sheet covering all labor, materials, equipment, supplies, and related expenses; price adjustments are permitted only at HHSC's discretion and may be correlated with Consumer Price Index adjustments subject to strict calculation formulas. Payment is made upon satisfactory completion in accordance with the Texas Prompt Payment Act, with monthly invoicing required.

Bidders must submit Exhibit A (HHS Solicitation Affirmations), completed Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference Form), and any Addendum Acknowledgement Forms. Optional submission: Exhibit F (Form 4109 Texas Identification Number application). Submission options include email to pcsbids@hhs.texas.gov, HHS Online Bid Room (which requires separate IAMOnline registration allowing several days), or hand delivery or overnight mail of a USB drive to HHSC PCS at 1100 W. 49th Street, Building 1100, Austin, Texas 78756. Both HHSC and the Department of State Health Services are entitled to use any resulting contract.