Boiler Chemicals & Treatment SRVS at TCF - Documented Quote

The Colorado Department of Corrections is soliciting a documented quote for boiler chemicals and treatment services at Trinidad Correctional Facility (TCF) under DQ CAAA 2027000037, with quotes due October 29, 2026 at 5:00 p.m. Mountain Standard Time via bidnetdirect.com, and a mandatory site visit on October 21, 2026 at 10:00 a.m. All bidder personnel must pass background checks and drug testing before facility access; attendance at the mandatory site visit is a qualification requirement.

The scope encompasses monthly boiler water chemical treatment, laboratory testing, system inspections, and technical consulting for four Cleaver Brooks boilers (two CBW700-150 units and two CBW700-100 units) installed in 1998 at 2100 Highway 350 East, Model, Colorado 81059. Service representatives must hold relevant technical degrees and certifications in boiler water treatment systems. The vendor must respond to emergency service calls within 24 hours and provide all chemicals, materials, equipment, testing supplies, and technical support. Pricing must be itemized by container size (55-gallon drums preferred) and include all delivery, shipping, installation, and travel costs; per diem and lodging are not reimbursable. Pricing must remain firm during the initial one-year term, with annual increases not to exceed 2.5% in subsequent years if mutually agreed upon. The contract includes an option for up to four additional one-year renewals, not to exceed five years total, at CDOC's sole discretion subject to budget availability. No order quantities or dollar guarantees are specified.

Award will be made to the responsible bidder whose acceptable quote is determined most advantageous to CDOC, with price as the primary consideration and sample quality and delivery lead time as secondary factors. The vendor must be registered with the Colorado Secretary of State, maintain proof of good standing, and submit a certificate of insurance before purchase order execution. Workers compensation, commercial general liability ($1 million minimum), and professional liability ($1 million per occurrence) coverage are required. Written inquiries are due October 21, 2026 by 2:00 p.m., with responses posted by October 26. Notice of intent to award is estimated for November 2, 2026, with purchase order execution and start date anticipated for November 5, 2026 or after full execution.