Boiler Chemicals & Treatment SRVS at CSP - Documented Quote

The Colorado Department of Corrections is seeking documented quotes for boiler water chemical treatment, laboratory testing, and technical support services at Colorado State Penitentiary in Canon City, with quotes due August 17, 2026 at 5:00 p.m. MST and a mandatory site visit on August 11, 2026 at 10:00 a.m. at Sterling Correctional Facility. A notice of intent to award is estimated for August 19, 2026, with service commencement targeted for August 25, 2026.

Services are performed at Colorado State Penitentiary, 57500 HWY 50 & Evans Road, Canon City, Colorado 81212, and cover three boilers: two Kewanee Model L3W-250-G02 Fire Tube units (1988, 11.7 million and 8.3 million BTU/hr) and one Clever Brooks Model FLX Water Tube unit (1997, 7.2 million BTU/hr). The service scope includes monthly pre-scheduled chemical testing and water composition analysis, chemical level adjustments, boiler inspection, 24-hour emergency response capability, and technical consulting. Service representatives must hold technical degrees or certifications with industry experience. Pricing must be itemized on Exhibit D and include all chemicals, materials, equipment, testing supplies, shipping, and taxes; no per diem, lodging, or travel expenses are reimbursable.

The initial purchase order term is one year, renewable for up to four additional one-year periods (maximum five years) contingent on fund appropriation. Pricing must remain firm during year one, with potential annual increases capped at 2.5% by mutual agreement in renewal years.

All bidders must register with CORE and submit exhibits A–G, including Statement of Work response, Required Bidder Information, W-9 form, Price Quote, Contract Performance disclosure, Non-Conflict of Interest certification, and Consent to Search authorization. Upon award, contractors must pass comprehensive background checks and fingerprinting, obtain proof of Good Standing with the Colorado Secretary of State, and submit insurance certificates prior to purchase order execution. Commercial General Liability Insurance with minimum $1 million limits is required; Protected Information Insurance ($1 million each occurrence / $2 million general aggregate) and Professional Liability Insurance (same limits) are required due to facility access and technical services to offenders. Vendors failing to deliver on three separate occasions within agreed timeframes may be disqualified from future CDOC solicitations for three years or indefinitely. Written inquiries are due August 13, 2026.