BOE Box Truck Rental for Nov 2026 General Election

The Cuyahoga County Board of Elections is requesting bids for box truck rental services to support the November 2026 General Election, with bids due August 18, 2026 at 2:30 p.m. Eastern via the Infor Supplier Portal.

Bidders must quote on two distinct scenarios: three non-consecutive rental periods (August 25–27, September 2–4, and October 27–30, 2026) on Line 1, and a continuous rental from August 25 through October 30, 2026 on Line 2. The requested vehicle is the bidder's smallest box truck equipped with a lift gate, with unlimited mileage and a full tank of fuel provided at pickup; no refueling is required upon return. All pricing must be all-inclusive except for sales tax and insurance/protection.

The Cuyahoga County Board of Elections is self-insured and exempt from sales tax; the agency will provide a sales tax exemption form or self-insured letter to the winning bidder upon request. Vendors must maintain general liability insurance with a $500,000 combined single limit and automobile liability insurance with a $1,000,000 combined single limit for any vehicles used in performance. All goods are F.O.B. Destination with freight prepaid unless otherwise approved in writing. Payment terms are net 30 days from receipt of a proper invoice or acceptance of goods, whichever is later.

The contract becomes effective upon issuance of a purchase order by the Board of Elections. Vendors must indemnify the Board and Cuyahoga County for claims arising from vendor negligence or product liability, with the Board's liability capped at the price allocable to the goods or services in question. Vendors must comply with all federal, state, and local laws and maintain records for three years after final payment.

Inquiries should be directed to Vicki Racette, Program Coordinator, at vjracette@cuyahogacounty.gov. The bid form must be submitted through the Supplier Portal with the filename formatted as "Event 7198 - Vendor Name."