Bid Form - RFB 7198.xlsx
XLSX spreadsheet 32 KB Posted
- Solicitation number
- 7198
- Issued by
- Cuyahoga County, Ohio
About this file
This is a Bid Form for Request for Bids (RFB) 7198 issued by the Cuyahoga County Board of Elections in Ohio for the rental of a small box truck with a lift gate to support the November 2026 General Election cycle. Bidders are requested to provide quotes for two distinct rental scenarios: three non-consecutive rental periods (August 25-27, 2026; September 2-4, 2026; and October 27-30, 2026) on Line 1, and a long-term rental period from August 25, 2026 through October 30, 2026 on Line 2. The requested vehicle must be the bidder's smallest box truck equipped with a lift gate and must include unlimited mileage and a full tank of fuel at pickup with no refueling requirement upon return. Bidders must complete all blue cells in the Excel worksheet, verify the totals highlighted in peach, and submit the file through the Supplier Portal with the filename formatted as "Event 7198 - Vendor Name."
All pricing quotes must be all-inclusive except for sales tax and insurance/protection. As a governmental agency, the Cuyahoga County Board of Elections is self-insured for the truck rental and exempt from sales tax; the agency will provide a sales tax exemption form or self-insured letter to the winning bidder upon request. The standard county payment term is Net 30, and the winning bidder will be awarded a purchase order for the vehicle rental. Inquiries regarding this RFB should be directed to Vicki Racette, Program Coordinator, at vjracette@cuyahogacounty.gov.
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| File | Type | Posted |
|---|---|---|
| Terms & Conditions - RFB 7198.pdf |
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Text version
Bid Form
| Box Truck Rental with Lift Gate for the November 2026 General Election Cycle |
| Instructions: Please tab through this worksheet to enter data into the blue cells only. After all blue cells are populated, please double-check the Totals (highlighted in peach) to insure they are correct. Then save this Excel file to include your Vendor Name (i.e. "Event 7198 - Vendor Name") and upload into the Supplier Portal when you submit your bid. Thank you. |
Description of work:
Rental of Small Box Truck with Lift Gate for Transporting Equipment during the November 2026 General Election cycle.
It is requested that you please include in your quote:
>> Your smallest box truck that features a lift gate.
>> Unlimited mileage.
>> Full tank of fuel at pickup. No refueling requirement at return.
Please Note: The Board has not yet determined the length of the rental period so two quotes are requested as follows:
>> On Line 1, please quote the vehicle for three non-consecutive timeframes as listed.
>> On Line 2, please quote the vehicle for a long-term rental beginning 08/25/2026 and ending 10/30/2026.
Prices quoted should be all-inclusive, excepting sales tax and insurance/protection. As a governmental agency, the Board of Elections is self-insured for this truck rental and is exempt from paying sales tax. A sales tax exemption form and/or self-insured letter can be furnished to the winning bidder upon request.
The winning bidder will be awarded with a purchase order for the vehicle rental. The County standard payment term is Net 30.
For questions relating to this RFB, please contact:
Vicki Racette, Program Coordinator vjracette@cuyahogacounty.gov
| Line | Qty | Item | Rate per Rental Period | Unit | Total |
| 1 | 3 | Smallest Box Truck with Lift Gate |
Three (3) Non-Consecutive Rental Periods as follows:
Pickup 08/25/26 - Return 08/27/26 Pickup 09/02/26 - Return 09/04/26 Pickup 10/27/26 - Return 10/30/26
Includes: Unlimited Mileage, Full Tank at Pick-Up,
| & No Refueling Requirement | $ - 0 | EA | $ - 0 | << ENTER THIS AMOUNT INTO LINE 1 OF THE BID IN THE PORTAL (required) |
| 2 | 3 | Roundtrip Delivery & Pickup Service for each Rental Period (if available) |
| NOTE: If you don't offer this service, please state so in the "Additional Notes" box below. Thank you. | $ - 0 | EA | $ - 0 | << ENTER THIS AMOUNT INTO LINE 2 OF THE BID IN THE PORTAL (optional) |
| 3 | 1 | Smallest Box Truck with Lift Gate |
Rental Period: Pickup 08/25/26 - Return 10/30/26
Includes: Unlimited Mileage, Full Tank at Pick-Up,
| & No Refueling Requirement | $ - 0 | EA | $ - 0 | << ENTER THIS AMOUNT INTO LINE 3 OF THE BID IN THE PORTAL (required) |
| 4 | 1 | Roundtrip Delivery & Pickup Service (if available) |
Delivery between 9:00am-10:00am on 08/25/26 Pickup between 3:00pm-4:00pm on 10/30/26
NOTE: If you don't offer this service, please state so in the "Additional Notes" box below. Thank you. $ - 0 EA $ - 0 << ENTER THIS AMOUNT INTO LINE 4 OF THE BID IN THE PORTAL (optional)
What size box truck are you quoting?
If the CCBOE will pick up and return the box truck instead of receiving delivery & pickup service from the vendor, please provide address:
Additional Notes to be Considered with this Bid (optional):
| Supplier Contact Information | |
| Company Name: | Date: |
Contact Person Name: Email:
Title: Phone #:
| RFB Event 7198 |
| VR 08.11.2026 |
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File details come from the government source that posted it. Updated .