Body Security Scanning System MNDOC St Cloud

The State of Minnesota Department of Corrections is issuing a Request for Proposal (RFP) to procure a Whole Body Security Scanning System for the St. Cloud Correctional Facility on a one-time basis. The solicitation encompasses equipment, installation, onsite training, and warranty services to be delivered by June 30, 2026, to the Administration Building in St. Paul. The required system must be a Tek84 Intercept whole body security scanning system (part number SSD-018-0100) or approved equal, featuring a 106Kv monoblock oil cooled generator with a 34" X 72" X 90" footprint, three scan filters, variable scanning dosage from 0.25 uSv to 8.0 uSv, scan completion in 4 seconds or less, and the capability to detect both metal and non-metallic items while meeting federal radiation safety standards (ANSI N43-17). The workstation must include a tethered ethernet-connected system with a 27" touchscreen monitor, Windows-based PC with dual 1TB RAID drives, and one million image storage capacity. Deliverables also include complete installation at the facility, onsite classroom training conducted by AART-certified radiology professionals within two weeks of installation, an initial one-year warranty covering parts and labor with onsite service completion, and an additional two-year extended warranty. The contract term runs from April 1, 2026, through September 30, 2029, with optional extension for up to 18 months in increments determined by the State. Responses must be submitted electronically through the SWIFT Supplier Portal no later than February 18, 2026, at 3:00 p.m. Central Time, with written questions due by February 11, 2026, at 3:00 p.m. Central Time to Robb Mimbach at Robb.Mimbach@State.mn.us. The evaluation process consists of three phases: Phase 1 assesses responsiveness and pass/fail requirements; Phase 2 evaluates responses on acceptance of State terms and conditions (100 points), warranty and extended warranty service (100 points), onsite training (100 points), and cost detail (700 points), totaling 1,000 points, with an additional 120 preference points available for certified disadvantaged businesses.

The State encourages participation from small businesses, minority-owned businesses, women-owned businesses, veteran-owned businesses, and businesses located in economically disadvantaged counties through Minnesota's Small Business Procurement Program, with eligible vendors able to seek certification through the Office of Equity in Procurement. Responders who are distributors or manufacturer representatives must provide authorization documentation from the Original Equipment Manufacturer. All proposed personnel requiring facility access must undergo background checks and comply with Prison Rape Elimination Act (PREA) requirements. Contractors must maintain comprehensive insurance coverage including $2,000,000 per occurrence Commercial General Liability, $2,000,000 Combined Single Limit Commercial Automobile Liability, $2,000,000 Professional Liability, $2,000,000 Network Security and Privacy Liability Insurance, and $2,000,000 Privacy Liability Insurance, and must comply with supply chain security standards (ISO 28000 or 27036, SAE standards, C-TPAT, or AEO). All pricing must be submitted in United States currency on a FOB Destination, prepaid basis with freight included, and the State will pay within 30 days following receipt of an undisputed invoice. The specific procurement budget or award value is not stated in the solicitation documents; however, the State reserves the right to award to a single or multiple responders based on best value determination and may pursue negotiations with the highest scoring responder(s).