Body Cameras - Request for quote

The Colorado Department of Corrections issued a documented quote solicitation for the procurement of 126 units of Maxsur Shield Mini III HD Body Cameras with no substitutes permitted, as this specific model has been tested and approved for departmental use. The cameras feature a 2-inch LCD screen with instant playback, 15-foot infrared illumination, 1080p HD video, built-in 16GB tamper-proof memory, 15-hour standby time, and a 4.4-ounce weight with shoulder mount capability. Responses were due by June 9, 2016 at 2:00 PM MST via fax or email to Stephanie Diggs, the designated Purchasing Agent, with all goods required to be received by June 30, 2016. Bidders were required to submit responses through the Colorado Vendor Self Service (VSS) website and provide projected delivery dates as part of their quote submissions. Evaluation factors included cost, projected delivery dates, quality and security considerations, lifecycle costs such as maintenance and warranty, bidder qualifications and experience, past performance, and proposed operator training. Bid prices were required to include all freight costs on an FOB-destination basis with delivery to CDOC Headquarters at 1250 Academy Park Loop, Colorado Springs, Colorado 80910.

The solicitation included consideration for certified Service Disabled Veteran Owned Small Businesses based in Colorado as an evaluation criterion, though this was not designated as an exclusive set-aside. Payment terms were assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified, with consideration given to payment terms of less than 45 days if they included a discount. The CDOC reserved the right to award to a single bidder or divide the award among multiple bidders if deemed in the State's best interests. No incumbent vendors, current contractors, or specific budget ranges were identified in the solicitation documents provided.