CAAA 2016001594 Attachment.pdf
PDF 147 KB Posted
- Attached to
- Body Cameras - Request for quote
- Solicitation number
- DQ1 CAAA 2016001594 1
- Issued by
- Garfield County, Colorado
About this file
This is a Documented Quote solicitation issued by the Colorado Department of Corrections (CDOC) for the procurement of body cameras. The solicitation requests 126 units of Maxsur Shield Mini III HD Body Cameras with no substitutes permitted, as the specified model has been tested and approved for departmental use. The cameras feature a 2-inch LCD screen with instant playback, 15-foot infrared illumination, 1080p HD video, built-in 16GB tamper-proof memory, 15-hour standby time, and a 4.4-ounce weight with shoulder mount capability. Bids were due by June 9, 2016 at 2:00 PM MST via fax or email to Stephanie Diggs, the designated Purchasing Agent. All goods were required to be received by June 30, 2016. Bidders were required to submit responses via the Colorado Vendor Self Service (VSS) website, and bidders needed to provide projected delivery dates as part of their quote responses.
Award of the solicitation will be made to the bidder(s) determined most advantageous to the State, with evaluation factors including cost, projected delivery dates, quality and security considerations, lifecycle costs such as maintenance and warranty, bidder qualifications and experience, certified status as a Service Disabled Veteran Owned Small Business based in Colorado, past performance, and proposed operator training. Bid prices should include all freight costs on an FOB-destination basis. Payment terms are assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified; payment terms of less than 45 days may be considered if they include a discount. The CDOC reserves the right to award to a single bidder or divide the award among multiple bidders if deemed in the State's best interests. Goods and services are to be delivered to the CDOC Headquarters located at 1250 Academy Park Loop, Colorado Springs, Colorado 80910.
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Text version
P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064
SOLICITATION: CAAA 2016001594
PROCUREMENT TYPE: Commodity
TITLE: Body Cameras - Request for Quote.
DESCRIPTION: Provide body cameras as per the “Items and Specifications” section below.
REQUISITION NUMBER: 201600010280
BID SUBMISSION DETAILS
Submission Deadline: 06/09/16 2:00 PM MST
Submissions Accepted Via: Fax & E-mail
Details: Please submit your quote response via fax to # 719-269-4064 or email to stephanie.diggs@state.co.us
Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.
ATTENTION: Stephanie Diggs, Purchasing Agent
FROM: Name of firm/DBA _____________________________________________________________________
Remit to Address ____________________________________________________________________________
P.O. Address ________________________________________________________________________________
City/State/Zip_______________________________________________________________________________
Phone __________________________________ Fax _________________________________
Federal Taxpayer/Employer ID Number ______________________VSS or CORE Vendor ID Number _______________________________
Projected delivery date: __________________ calendar days after receipt of order.
Bidder's printed name _______________________________________________
E-mail address ______________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your „comments'.)
Bidder's comments (optional) ________________________________________________________________
Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.
mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss mailto:VSSHelp@state.co.us
P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064
GOODS AND SERVICES DELIVERY
Location:
Colorado Department of Corrections Headquarters 1250 Academy Park Loop Colorado Springs, CO 80910
FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.
PURCHASING POINT OF CONTACT
Name: Stephanie Diggs Agency: Department of Corrections Phone: (719)269-4309 Fax: (719)269-4064 Email: stephanie.diggs@state.co.us
Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado‟s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.
EVALUATION AND AWARD
Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department‟s evaluation of the following:
1. the projected delivery dates, as stated in the bidders‟ respective quote responses;
2. quality/safety/security considerations concerning the goods or services to be provided;
3. anticipated „life cycle‟ costs such as energy usage, maintenance, warranty, etc.;
4. the bidder‟s qualifications and experience, including the bidder‟s certified status as a Service Disabled Veteran Owned
Small Business based in Colorado, and/or the bidder‟s past performance;
5. proposed operator training included, and/or
6. any other pertinent factors
It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.
If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.
ITEMS AND SPECIFICATIONS
PLEASE NOTE THAT ALL GOODS MUST BE RECEIVED BY NO LATER THAN JUNE 30, 2016.
126 each, Maxsur, Shield Mini III HD Body Camera, No substitutes as these have been tested and approved for use in the Department 2” LCD screen with instant playback, 15 ft. infrared illumination, 1080 p HD Video, Built-in 16GB tamper proof memory, 15 hour standby time, 4.4 oz, shoulder mount
Bid price each $___________________________ Bid price total $_______________________________________
Technical Point of Contact: Steve Hager, Prison Operations 719-226-4725 or email steve.hager@state.co.us
Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2016001594) mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss
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