Body Armor and Ballistic Helmets

The Indianapolis Metropolitan Police Department on behalf of the City of Indianapolis and Marion County is issuing Request for Bid RFB-12MPD-404 for the procurement of body armor and ballistic helmets through a term agreement. The solicitation encompasses seven line items totaling approximately 2,010 units of protective equipment, specifically: 900 AXBIIIA ballistics soft trauma plates with carriers, 10 Hi-Lite carriers, 100 Endeavor Standard carriers with custom ID panels in midnight navy, 100 Endeavor Laser Cut carriers with custom ID panels in midnight navy, 400 DELTA-IC hard armor plates in 8x10 size, 400 DELTA-IC hard armor plates in 10x12 size, and 400 ballistic helmets Level IIIA in black PASGT style. The contract requires professional body armor fitting services available Monday through Friday from 9:00 a.m. to 4:00 p.m. at no additional charge, with all pricing submitted in U.S. Dollars on a delivered basis (FOB Destination, Freight Prepaid & Allowed). The initial contract term is two years from execution with potential renewal by mutual written agreement under the same terms and conditions. Bidders must submit questions by March 18, 2026 at 12:00 p.m. Eastern Time, with bid responses due by March 26, 2026 at 10:00 a.m. Eastern Time. All quoted prices must be firm for the first year, with an escalator clause allowing up to 5 percent maximum increase over the contract term if supported by written documentation of market conditions.

Bidders must comply with U.S. Manufactured Products Preference Certification requirements and submit the Bid Acknowledgement Form, Affidavit of Non-Collusion, MBE-WBE-VBE-DOBE certification, Nepotism certification, Exception Sheet, and warranty statements. The City has established participation targets for Minority Business Enterprises (15 percent), Women's Business Enterprises (8 percent), Veteran's Business Enterprises (3 percent), and Disability-Owned Business Enterprises (1 percent), with the apparent low bidder required to submit form CC-09 from the Office of Minority and Women Business Development or face potential rejection. The incumbent contractor is Steven R Jenkins Company Inc (Contract No. 17734). All quotes must maintain a validity period of 90 days from the date of bid opening, and no bid bonds or performance bonds are required. The City reserves the right to reject any or all bids, split awards among multiple vendors, or waive any terms and conditions at its discretion. While specific budget figures are not disclosed in the solicitation documents, pricing will be evaluated on a per-unit basis as detailed in the bid submission requirements, with all costs incorporated into the unit pricing structure.