Boat R&M, Parts, Multi-Year Marion

The Illinois Environmental Protection Agency (IEPA) Bureau of Surface Water is seeking a qualified vendor to provide routine repair, maintenance services, and parts for marine equipment at their Southern Illinois office in Marion. The contract covers three boats (a 1999 12' G III, a 2015 17' G III, and a 2019 Southfork), four outboard motors (ranging from 20HP to 115HP Yamaha models), and three trailers. Required services include preseason checks, winterization, repairs, and parts replacement, with an estimated 10 annual labor hours. The vendor must be capable of performing services Monday through Friday during normal business hours, with provisions for emergency service, and is preferred to be located within 30 miles of Marion. Key deliverables include detailed quotes before work begins, field testing, and use of OEM or equivalent parts. The solicitation (RFQ B-47930) was posted on June 2, 2025, with responses due by June 9, 2025. Hourly rates are set at $110 for standard and emergency repairs, with a 10% maximum markup on parts and an estimated annual parts allowance of $2,000.

The contract is subject to the Small Business Set-Aside Program, with specific requirements for vendor certification to work on marine equipment and trailers. Prospective vendors must complete and submit the Standard Illinois Certifications, which include declarations about business conduct, employee relations, tax compliance, and ethical business practices. The total estimated contract value is $21,616.00 for the initial term, which runs until June 30, 2030, with the State reserving the right to add or delete vessels during the contract period. Vendors must comply with various state regulations, including non-discrimination practices, workplace drug policies, and potential consequences for non-compliance such as contract voiding, suspension, or financial penalties. The procurement covers Washington County and is specifically tied to the Southern Illinois office's marine equipment maintenance needs. Successful vendors must demonstrate comprehensive marine equipment expertise and the ability to provide timely, reliable maintenance and repair services.