Blanket Order for Pleated Air Filters

The Texas Health and Human Services Commission (HHSC) has issued a formal Invitation for Bid (IFB) No. HHS0016165 for a blanket order of pleated air filters for the Austin State Supported Living Center, covering jurisdictions including Travis County and multiple Austin City areas. The procurement seeks various sizes of pleated air filters, specifically 16x25x1, 20x25x1, 12x24x4, and 15x15x2, to be delivered to the HHS Warehouse in Austin, TX. Key procurement dates include a question submission deadline of May 28, 2025, with bid responses due by June 9, 2025, at 10:30 AM, and an anticipated contract start date of September 1, 2025, running through August 31, 2026. The contract will be awarded based on best value to the state, considering factors such as meeting specifications, performance delivery capabilities, and pricing. Vendors must submit firm, fixed pricing using the provided Pricing Sheet, with a standard delivery expectation of 14 days after order receipt and F.O.B. destination with prepaid freight. The historical spend for similar goods is approximately $30,000 for the contract period, though this does not guarantee future purchase volumes.

The solicitation is open to all qualified bidders, with the HHSC encouraging participation from Historically Underutilized Businesses (HUBs), though a HUB Subcontracting Plan is not mandatory for this procurement. Potential bidders must complete a two-step registration process for the HHS Online Bid Room, which can take up to five business days to receive credentials. Vendors must comply with numerous state-level requirements, including E-Verify program participation, anti-discrimination laws, and specific certifications outlined in the attached Solicitation Affirmations and Uniform Terms and Conditions documents. The procurement includes comprehensive legal and regulatory compliance requirements, such as maintaining appropriate business licenses, providing company information, and certifying no felony convictions or debarment status. Bidders must also affirm compliance with various ethical business practices, cybersecurity training requirements, and restrictions on doing business with certain foreign entities. While the exact award value is not definitively stated, the historical spend suggests a contract value around $30,000, with potential for additional orders or quantity adjustments based on programmatic needs.