Blank Cardboard License Plates

The Commonwealth of Pennsylvania, Department of Corrections, Huntingdon Correctional Industries is seeking a contractor to supply blank cardboard license plate outdoor signboards, with bids and two required samples due November 13, 2026. Bids are accepted only electronically through the PA Supplier Portal, and vendors must register there to submit. Bidders must comply with Pennsylvania Reciprocal Limitation Act requirements. For bids exceeding $10,000, bidders must complete the GSPUR-89 preference form, and Pennsylvania bidders and Pennsylvania-manufactured offerings receive bid price reductions equal to the preferences their home or manufacturing state applies. Bidders must also submit the Worker Protection and Investment Certification Form (BOP-2201) with the bid, and incomplete submissions result in bid rejection.

Scope covers an estimated 320,000 units of 12" x 6" cut sheets with grain-long direction, squared corners, thickness between 0.050" and 0.070", and white on one side, made from water-resistant dense cardboard. Quantities are estimates and may be adjusted to Department of Corrections operational needs. Two samples must reach Todd McMonigal at the Huntingdon facility by the bid closing date. Bidders that cannot provide samples within the required timeframe may be disqualified. Award goes to the lowest-cost responsive and responsible bidder after sample inspection. All contractors and their drivers must pass Department of Corrections security clearance checks, and products must meet Department of Corrections security requirements.

The contract term is two years with three additional one-year renewal options. The first year's pricing is firm, and later price adjustments are negotiable at anniversary dates by mutual agreement. Delivery must occur within 60 days of purchase order placement, F.O.B. destination at the contractor's expense, with the Huntingdon facility at 1301 Pennsylvania Ave, Huntingdon, PA 16654 as the delivery location. Invoices must be submitted as PDF files within 10 business days of service completion. Bidders must monitor the DGS eMarketplace for change notices, which become part of the bid.