Blank Address Cards for Mailing Talking Books

The Commonwealth of Kentucky, Department for Libraries and Archives, issued a Request for Quotation (RFQ #758 2300000063) on October 10, 2022, for the procurement of blank address cards used for mailing talking books. The solicitation seeks 50,000 units of address cards with specific technical specifications: finished size of 5" x 6" (unfolded), manufactured from 110# uncoated white index stock with a short perforation across the 5" dimension to enable folding to 3" x 5" for laser printer use. Cards must be delivered flat, shrink-wrapped in packages of 250 units per package, with no bulging at the perforation, and all delivery charges must be included in the quoted unit cost. Delivery is required to the Kentucky Department for Libraries and Archives at 300 Coffee Tree Road, Frankfort, Kentucky. The submission deadline is October 19, 2022, at 1:30 PM ET, with written questions due by October 12, 2022, at 10:00 AM ET. Award will be made on a best value basis using a ranking approach with ninety points allocated for price and ten points for delivery time, and all proposed pricing must remain valid for a minimum of sixty calendar days following the bid due date. Vendors must submit responses electronically through the Commonwealth eProcurement system, and registration in the system must occur at least 24 to 48 hours prior to submission.

Kentucky resident bidders are eligible for reciprocal preference in the evaluation process. Additionally, qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind may receive preference equal to twenty or fifteen percent of maximum points, respectively. Vendors must provide required documentation prior to contract award, including Kentucky Tax Registration Form 10A100, Certificate of Authority for foreign entities, required affidavits, and EEO forms if applicable. The solicitation specifies that pricing shall be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of all taxes. No incumbent vendors or existing infrastructure integration requirements are identified in the solicitation documents. The RFQ does not specify an award value or budget range; rather, this is an award contract to be used by the Kentucky Department for Libraries and Archives on an as-needed basis, with billing directed to the Education and Labor Cabinet's Fiscal Management office located at 500 Mero Street, 4th Floor, Frankfort, Kentucky.