Blackwater Falls Lodge Exterior Stairs Construction

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Division of Natural Resources, is procuring construction services for the Blackwater Falls Lodge Exterior Stairs Construction project through a Centralized Request for Quote (CRFQ 0310 DNR2500000013) located at 1584 Blackwater Lodge Road, Davis, West Virginia 26260 in Tucker County. The procurement seeks qualified contractors to perform building and facility construction and maintenance services (commodity code 72000000) involving the replacement and repair of exterior stairs at both the north and south ends of the lodge. The base bid scope includes complete replacement of the existing exterior egress stair on the north side with site improvements, including demolition of existing paint, rust, and calcium deposits; removal of existing steel and precast stair assemblies; installation of new precast concrete stairs with galvanized steel guardrails and handrails; new concrete foundations and support walls with salvaged stone masonry veneer; and complete surface preparation and painting of all exposed metal components. An additive alternate bid covers remediation work on the existing exterior egress stair on the south side with similar site improvements. The project must comply with IBC 2015 standards, AISC structural standards, AWS D1.1 welding standards, and specified design parameters including a 109 mph ultimate wind speed and 40 psf ground snow load. Qualified bidders must hold a valid West Virginia contractor's license, submit a five percent bid bond, demonstrate commercial general liability insurance of at least $1,000,000 per occurrence and automobile liability insurance of at least $500,000 per occurrence, comply with drug-free workplace requirements, and submit an affidavit confirming such compliance. A mandatory pre-bid meeting was held on May 20, 2025 at 11:00 AM at the project site; questions were due by May 27, 2025 at 4:00 PM ET; and the final bid closing date is June 12, 2025 at 1:30 PM ET, with submission to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. The contract is a fixed-period contract with a 365-calendar-day completion deadline, requiring substantial completion by day 320 and final completion by day 365, with liquidated damages assessed at $250 per day for delays beyond the contract completion date.

The solicitation does not identify set-aside designations or restrictions limiting the types of organizations that can respond, nor does it specify disadvantaged enterprise requirements. No incumbent contractor information or existing contractors are identified in the available solicitation documents. Upon award, the successful contractor must furnish a performance bond and labor/material payment bond each equal to 100 percent of the contract value, and if the contract value exceeds $250,000, a subcontractor list must be submitted within one business day of bid opening. The work is not subject to Davis-Bacon prevailing wage requirements. Progress payments will be made monthly based on architect approval and are subject to 10 percent retainage until substantial completion. The specific bid values or budget ranges are not disclosed in the available solicitation documents; however, interested vendors should contact Joseph E. Hager III, the assigned buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov for pricing guidance and additional information regarding specifications, technical requirements, and terms and conditions. The State reserves the right to award to the lowest qualified responsible bidder and may accept or reject any bid in whole or in part, with pricing to remain firm for the life of the contract.