BL125-25 Provision of Maintenance and Repair of Irrigation Systems on a Multi-Year Contract

Gwinnett County Board of Commissioners is soliciting competitive sealed bids for a multi-year contract to provide maintenance and repair of irrigation systems for the Parks and Recreation Department. The procurement opportunity (BL125-25) seeks qualified contractors to service irrigation systems across 35 park locations, with specific requirements including the capacity to deploy at least three crews or six technicians capable of simultaneous repairs. Contractors must demonstrate experience through three references of similar work completed within the past five years, with preference given to firms having a Certified Irrigation Contractor (CIC) on staff. The bid will be received until 2:50 P.M. on November 14, 2025, with a virtual bid opening at 3:00 p.m. The initial contract term will run through December 31, 2026, with potential for automatic renewal up to five years. Bid evaluation will focus on the lowest responsive and responsible bid, with the County reserving the right to split or award the entire contract. Key bid schedule components include hourly rates for laborers and foremen, with a maximum 15% markup on material costs.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged enterprises. However, the procurement includes important eligibility restrictions, notably that firms currently on the Gwinnett County ineligible source list are prohibited from submitting bids. Contractors must demonstrate technical capability to handle complex irrigation system repairs, including troubleshooting various system components. While specific budget ranges are not detailed in the provided documentation, the multi-year contract structure suggests a potentially significant ongoing commitment from the county. The contract's comprehensive nature requires contractors to be prepared for diverse maintenance scenarios across multiple park locations. The procurement appears designed to establish a robust, flexible maintenance partnership that can adapt to the Parks and Recreation Department's evolving irrigation infrastructure needs.