BL125_25 INV.pdf

October 17, 2025

INVITATION TO BID

BL125-25

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Provision of Maintenance and Repair of Irrigation Systems on a Multi-Year Contract for the Parks and Recreation Department.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Bidders Name or Company Name. Sealed Bids will be received until 2:50 P.M. local time on November 14, 2025, at the Gwinnett County Financial Services - Purchasing Division – 4th Floor Charlotte J. Nash Building, 75 Langley Drive, Lawrenceville, Georgia 30046. NOTE THAT THE PURCHASING DIVISION HAS TEMPORARILY RELOCATED.

ALL BIDS MUST BE SUBMITTED AT THIS LOCATION. Any bid received after this date and time will not be accepted.

Bids will be publicly opened and read at 3:00 p.m. The bid opening will be virtual ONLY. To access the bid opening virtually, visit the following Webex virtual meeting link (https://gwinnettgov.webex.com/gwinnettgov/j.php?MTID=m41623f93f311a302a0a86ad1814982cd), or dial 408-418- 9388, and enter Conference ID 2345 164 9039##. Apparent bid results will be available the following business day on our website www.GwinnettCounty.com.

Questions regarding bids should be submitted to Casey Beauston, Purchasing Associate II, via email Casey.Beauston@GwinnettCounty.com no later than 3:00 p.m. local time on October 30, 2025. Bids are legal and binding upon the bidder when submitted.

Successful contractor will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to ADA Director, Gwinnett County Justice and Administration Center, 770-822-8736.

The written bid document supersede any verbal or written prior communications between the parties.

Award will be made to the contractor(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest.

Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Casey Beauston Purchasing Associate II

The following pages should be returned as your bid:

Bid Schedule, Pages 14-17 Employee Qualifications, Page 18 References, Page 19 List of Subcontractors, Page 20 Code of Ethics Affidavit, Page 21 Contractor Affidavit and Agreement, Page 22 https://gwinnettgov.webex.com/gwinnettgov/j.php?MTID=m41623f93f311a302a0a86ad1814982cd http://www.gwinnettcounty.com/ mailto:Casey.Beauston@GwinnettCounty.com http://www.gwinnettcounty.com/

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PROVISION OF MAINTENANCE AND REPAIR OF IRRIGATION SYSTEMS ON A MULTI-YEAR

CONTRACT

I. PROJECT SCOPE

The Gwinnett County Department of Parks and Recreation is soliciting bids from qualified contractors for the provision of maintenance and repair of irrigation systems on a multi-year contract.

Services under this contract include but are not limited to repair and on-call maintenance services for existing irrigation systems. The services provided are intended to supplement and complement the efforts of the County in maintaining the serviceability of the existing systems.

There are currently 35 park locations around the County that use one of three irrigation systems:

Rain Bird, Hunter, or Calsense. The department currently has approximately five (5) parks with a two-wire system and does not have any parks utilizing Wi-Fi for irrigation.

II. QUALIFICATIONS

1. Contractors are to provide three (3) references of similar type and scope of work, including verifiable experience in troubleshooting, diagnosing, repairing, and maintaining all types of irrigation systems, over the past five (5) years.

2. It is preferred that the contractor be a Certified Irrigation Contractor (CIC), but this is not required. Contractors with an employee with this certification should submit proof with their bid.

3. Subcontractors are to be referenced if the work is not performed in-house. After award, any subcontractor changes must be pre-approved by the County representative.

4. Contractor should have a minimum of 3 crews and/or at least 6 technicians on staff to be able to handle repairs at two different locations at the same time.

5. Contractor shall have at least three (3) technicians on staff that are able to troubleshoot wiring and other problems with valves, solenoids, and clocks/controllers.

III. BASIC REQUIREMENTS

1. Gwinnett County reserves the right to add or delete park sites as needed or to modify the range of services provided at any particular park. When changing the range of services or adding a park site, the County will solicit from the Contractor a cost quote which the contractor shall develop with costs comparable to similar locations under the contract.

2. No service or repairs will be performed without prior approval from Gwinnett County representative.

3. All repairs and service shall be completed within the time frame as defined by Gwinnett County. Any extension of this time must have prior approval from County representative.

Every effort must be made to meet appointment schedules and promised completion times.

4. Contractor to have all the labor, equipment and supplies to perform repairs as described in these specifications.

5. There shall be at least one person in a position of responsibility representing the Contractor, on site at all times, who is capable of translating from English to the language used by the workforce.

6. A repair estimate shall be provided before any repairs or service can take place, unless otherwise directed by a Gwinnett County representative. Any additional repair service and/or parts that the contractor deems necessary, beyond the original repair request, must first be approved by the County representative.

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7. All replacement parts must be equivalent or greater. The contractor must provide submittal prior to repair, unless otherwise directed by a Gwinnett County representative.

8. All equipment must be protected while in the possession of the Contractor. Unless otherwise instructed by the County, all parts that are removed in the repair of systems must be returned with the exception of warranty parts. Any damage to County property is the responsibility of the contractor to repair at no cost and to the satisfaction of the County.

9. The Contractor shall be responsible for all damages to persons or property that occur as a result of the contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. In addition, the contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

10. The contractor shall be available for calls 24 hours a day, 7 days a week. The contractor shall respond to all routine requests for service with a phone call within 4 hours of notification and on site within 24 hours or at a mutually agreed upon time.

11. All warranty claims shall be completed within 36 hours or at an agreed-upon time with the County representative at no additional cost to the County.

12. Compliance with all federal, state or local Department of Environmental Protection (D.E.P.)

standards or regulations shall be the responsibility of the Contractor.

13. Contractor shall invoice for a completed job within 30 days of completion.

14. Contractor shall notify a County representative of their anticipated location and schedule for work 24 hours in advance whenever possible. Contractor shall also notify County representative as soon as a repair has been completed.

15. Start ups and shut downs are NOT a part of this contract. The County leaves systems up at all times.

16. In most circumstances the County will shut off the water until the leak can be repaired.

17. All parks have a foreman on site during normal business hours (7am – 3pm). For most service calls, a County plumber will meet the awarded contractor on site to allow access to applicable areas. However, they may not stay for the entire repair to be performed.

18. Available as-built drawings can be provided to the awarded contractor. Accuracy is not guaranteed for these documents. As-builts may not be available for all locations.

IV. IRRIGATION SYSTEM DETAILS

The parks and equipment listed in this section are provided to give interested contractors an idea of the irrigation assets to be covered under this contract. However, it may not cover all irrigation assets that will be covered under this contract.

1. Alexander Park 800 Old Snellville Highway, Lawrenceville, GA 30044

a. Rain Bird Controller ESP-32Site - 12 zones, 126 heads Hunter I-40 Heads

2. Bay Creek Park 175 Ozora Road, Loganville, GA 30052

a. Football (grass) – Rain Bird ESP-32SAT - 12 zones, 107 Rain Bird 7005

b. Football (artificial turf) Rain Bird ESP-LXME – 12 zones, 42 Hunter I-90 heads

c. Pavilion Front – Rain Bird Controller ESP-LX - 6 zones, 14 Rain Bird heads

d. Baseball -Rain Bird Controller ESP-32SAT, Rain Bird 7005 heads

Field #1 – 8 zones, 31 heads Field #2 – 5 zones, 16 heads Field #3 – 6 zones, 21 heads Field #4 – 5 zones, 16 heads

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Field #5 – 5 zones, 16 heads Field #6 – 2 zones, 6 heads Field #7 – 5 zones, 15 heads Field #8 – 5 zones, 15 heads Passive baseball area – 8 zones, 272 heads

3. Best Friend Park

6224 Jimmy Carter Blvd., Norcross, GA 30071 Rain Bird Controller – ESP-24SAT, Hunter I-40 Heads

a. Baseball Field #1 – 8 zones, 40 heads

b. Softball Field #2 – 6 zones, 32 heads

4. Bethesda Park

225 Bethesda Church Road, Lawrenceville, GA 30044

a. Baseball -Rain Bird Controller ESP-40Site, Hunter I-40 Heads

Field #1 – 7 zones, 28 heads Field #2 – 2 zones, 6 heads Field #3 – 4 zones, 12 heads Field #4 – 1 zone, 3 heads Field #5 – 1 zone, 3 heads Field #6 – 1 zone, 3 heads Field #7 – 3 zones, 9 heads

b. Soccer Upper – Rain Bird Controller ESP-2XME – 16 zones, 48 Hunter I-40 heads

c. Soccer Lower – Rain Bird Controller ESP-24MC – 16 zones, 48 Hunter I-40 heads

d. Softball – Hunter 1CC Controller, Hunter I-40 heads

Field #8 – 6 zones, 24 heads Field #9 - 7 zones, 28 heads Field #10- 7 zones, 28 heads

e. Football – Rain Bird ESP-24Station - 11 zones, 66 Hunter I-40 heads

5. Bogan Community Park 2723 North Bogan Rd., Buford, GA 30519

a. Volleyball – Rain Bird ESP-12 MCSAT, 10 zones, 80 Hunter I-40 heads

b. BB/SB Field #’s 1-7 – Rain Bird ESP-40MC, Hunter I-40 heads

Field #1 – 3 zones, 12 heads Field #2 – 7 zones, 25 heads Field #3 – 2 zones, 8 heads Field #4 – 1 zone, 4 heads Field #5 – 1 zone, 4 heads Field #6 – 4 zones, 15 heads Field #7 – 3 zones, 11 heads

6. Bryson Park

5075 Lawrenceville Highway, Lilburn, GA 30047

a. Football – Rain Bird ESP-LXME, 13 zones, 36 Hunter I-40 heads

b. Football Passive – Rain Bird ESP-LXME, 19 zones, 63 Hunter I-40 heads

c. Soccer – Rain Bird ESP-LXME, 22 zones, 101 Hunter I-40 heads

d. Soccer Passive – Rain Bird ESP-LXME, 2 zones 18 Hunter I-40 heads

7. Collins Hill Park

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2225 Collins Hill Rd, Lawrenceville, GA 30043

a. Baseball -Rain Bird Controller ESP-40

Field #1 – 3 zones, 18 Toro 610 heads Field #2 – 5 zones, 24 Toro 610 heads Field #3 – 2 zones, 8 Hunter I-40 heads Field #4 – 1 zone, 3 Hunter I-40 heads

b. Baseball – Rain Bird RC-7Bi, Hunter I-40 heads Field #6 – 2 zones, 9 heads Field #7 – 2 zones, 11 heads

8. Dacula Park

205 Dacula Rd., Dacula, GA 30019

a. Football -Rain Bird Controller ESP-LX - 8 zones, 37 Hunter I-40 & I-20 heads

b. Baseball – Rain Bird Controller ESP-40MC, Hunter I-40 & I-20 & I-25 heads

Field #1 – 5 zones, 20 heads Field #2 – 3 zones, 12 heads Field #3 – 2 zones, 8 heads Field #4 – 1 zone, 8 heads Field #5 – 3 zones, 12 heads Field #6 – 4 zones, 16 heads Field #7 – 3 zones, 12 heads

9. Dacula Park Activity Building

2735 Old Auburn Road, Dacula, GA 30019 Rainbird Controller ESP-24 Site – 18 zones, 100 Hunter I-40 Heads

10. Deshong Park

2859 North Deshong Rd., Stone Mountain, GA 30087 Rainbird Controller ESP-32 Site – 17 zones, 140 Hunter I-40 and Rain Bird 1800 heads

11. Duncan Creek Park

3700 Braselton Highway, Buford, GA 30519

a. Football -Rain Bird Controller - 12 zones, 37 Hunter I-90 heads

b. Passive Area – Rain Bird Controller – 9 zones, 83 Rain Bird 1800 heads

12. EE Robinson Park Baseball/Softball

885 Level Creek Road, Sugar Hill, GA 30518

a. BB/SB - Rain Bird Controller ESP- ME– 15 zones, 60 Hunter I-40 Heads

b. Passive Area - Rain Bird Controller SST-600 – 6 zones, 30 Hunter I-40 heads

13. EE Robinson Park Multi-Purpose Complex

650 Peachtree Industrial Blvd., Sugar Hill, 30518 Rain Bird Controller ESP-LXD – Hunter I-40 and Rain Bird heads

a. Football – Rain Bird ESP-LXD controller – 8 zones, 56 Hunter I-40 heads

b. Comfort Station/Basketball – Rain Bird ESP-LXD controller – 3 zones, 26 Hunter I-

40 heads

c. Playground Pavilion – Rain Bird ESP-LXD controller – 11 zones, 87 Hunter I-40 heads

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14. Freeman’s Mill Park 1401 Alcovy Road, Lawrenceville, GA 30045 Rain Bird Controller ESP –LX – 7 zones, 28 Rain Bird SAM-PRS heads

15. George Pierce Park

55 Buford Highway, Suwanee, GA 30024 Rain Bird Controller - Hunter I-40 and Rain Bird heads

a. Adult Softball – Rain Bird ESP-LX controller – 12 zones, 40 Hunter/Rain Bird heads

b. Soccer – Rain Bird ESP-40SAT – 26 zones, 104 Hunter/Rain Bird heads

c. Football – Rain Bird ESP-LXME – 8 zones, 8 Perrot heads

d. Softball – Rain Bird ESP-40Site – 6 zones, 24 Hunter heads

e. Baseball – Fields # 1-5 – Rain Bird ESP-LXME – 18 zones, 59 Hunter/Rain Bird heads

16. Graves Park 1540 Graves Road, Norcross, GA 30093

a. Passive – Rain Bird ESP-32Site controller – 25 zones, 140 Rain Bird heads

b. Passive – Rain Bird ESP-LXME controller – 8 zones, 46 Rain Bird heads

17. Harbins Park Baseball/Softball

3200 New Hope Road, Dacula, GA 30019 Rain Bird ESP-8LXME Controllers, 2 – Rain Bird 5500 and 8005 heads

a. Baseball Field #1 – 2 zones, 10 Rain Bird 8005 heads Field #2 – 4 zones, 20 Rain Bird 8005 heads Field #3 - 4 zones, 20 Rain Bird 8005 heads Field #4 – 4 zones, 20 Rain Bird 8005 heads Field #5 – 4 zones, 20 Rain Bird 8005 heads Field #6 – 4 zones, 20 Rain Bird 8005 heads Field #7 – 6 zones, 30 Rain Bird 8005 heads

b. Passive - Rain Bird ESP-LX Basic controller – 12 zones, 76 Rain Bird 5500 heads

18. Harbins Park Football 2550 Indian Shoals Road, Dacula, Ga 30019

a. Football – Rain Bird ESP-24MC Controller, 18 zones, 100 Rain Bird 5500 heads

b. Pavilion – Rain Bird ESP-LXME Controller, 13 zones, 130 Rain Bird 5500 heads

19. Harmony Grove Park

119 Harmony Grove Road, Lilburn, Ga 30047 Rain Bird ESP-16MC Controller, Hunter heads

a. Soccer Field #1 – 5 zones, 41 heads

b. Soccer Field #2 – 5 zones, 45 heads

20. Jones Bridge Park

4901 East Jones Bridge Road, Norcross, GA 30092 Rain Bird ESP-M Controller – Hunter I-40 heads

a. Soccer Field #1 – 2 zones, 8 heads

b. Soccer Field #2 – 2 zones, 8 heads

c. Soccer Field #3 – 3 zones, 10 heads

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21. Lenora Park 4515 Lenora Church Road (Baseball/Softball), Snellville, GA 30039 4500 Lenora Church Road (Football), Snellville, GA 30039

a. Baseball – Hunter ICC Controller – Hunter, Rain Bird heads Field #1 – 6 zones, 14 heads Field #2 – 5 zones, 14 heads Field #3 – 4 zones, 8 heads Field #4 – 2 zones, 8 heads Field #5 – 7 zones, 18 heads Field #6 – 10 zones, 35 heads

b. Football – Rain Bird ESP-32SAT – 25 zones, 136 Rain Bird 7005 heads

22. Lilburn Activity Building 788 Hillcrest Road, Lilburn, GA 30047

a. Hunter Pro-C controller with 4 current zones (one is a drip zone).

b. Roughly 5 heads per zone and heads are a mix of Hunter 1800 heads and Hunter pro spray prs40 heads.

23. Lions Club Park 5500 Rock Bridge Road, Lilburn, GA 30047 Rain Bird Controller ESP-LXME – Hunter I-40 Heads

a. Baseball Field #1 – 5 zones, 22 heads Field #2 – 5 zones, 22 heads Field #3 – 7 zones, 29 heads Field #4 – 4 zones, 17 heads Field #5 – 4 zones, 17 heads

24. Lucky Shoals Park

4651 Britt Road, Norcross, GA 30093

a. Hunter ICC Controller – Rain Bird heads

Baseball Field #1 – 2 zones, 6 heads Soccer Field #2 – 2 zones, 6 heads Soccer Field #3 – 3 zones, 12 heads Soccer Field #4 – 6 zones, 25 heads Soccer Field #5 – 4 zones, 25 heads Passive – 3 zones, 12 heads

b. Community Center – Rain Bird controller ESP-40Site – 22 zones, Rain Bird heads

25. McDaniel Farm Park 3020 McDaniel Road, Duluth, GA 30096 Rainbird ESP-LXD Controller – 15 zones, 21 Hunter I-20 heads

26. Mountain Park Park

5050 Five Forks Trickum Road, Lilburn, GA 30087

a. Baseball – Rain Bird Controller ESP-40SAT, Hunter heads

Field #1 – 1 zone, 4 heads

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Field #2 – 2 zones, 5 heads Field #3 – 4 zones, 13 heads Field #4 – 5 zones, 12 heads Field #5 – 5 zones, 18 heads Field #6 – 8 zones, 30 heads Field #7 – 5 zones, 21 heads

b. Skate Bowl – Rain Bird Controller ESP-8MC – 4 zones, 20 Hunter heads

c. Passive Areas – Rain Bird ESP-40SAT, Hunter heads

Pound Field #1 – 4 zones, 4heads Pound Field #2 – 3 zones, 9 heads Playground – 3 zones, 6 heads

27. Peachtree Ridge Park

3170 Suwanee Creek Road, Suwanee, GA 30024 Calsense Controller ET200E – Hunter I-40 Heads

a. Football Field #1 – 12 zones, 59 heads

b. Soccer Field #1 – 6 zones, 56 heads

c. Baseball

Field #1 – 2 zones, 10 heads Field #2 – 4 zones, 28 heads Field #3 – 4 zones, 25 heads Field #4 – 4 zones, 15 heads

28. Pinckneyville Park

4707 South Old Peachtree Road (Soccer), Norcross, GA 30071 4758 South Old Peachtree Road (Baseball/Softball), Norcross, GA 30071

a. Rain Bird 24 MC Controller – Hunter I-40 heads Soccer Field #1 – 8 zones, 48 heads Soccer Field #2 – 8 zones, 48 heads Soccer Field #3 – 8 zones, 48 heads

b. Rain Bird ESP-24 LX Controller – Hunter I-40 heads Soccer Field #4 – 8 zones, 48 heads Soccer Field #5 – 8 zones, 48 heads

c. Rain Bird ESP-LXME Controller – Hunter I-40 heads Baseball Field #1 – 3 zones, 12 heads Baseball Field #2 – 3 zones, 12 heads Baseball Field #3 – 4 zones, 16 heads Baseball Field #4 – 5 zones, 20 heads Passive Area – 12 zones, 72 heads

d. Rain Bird ESP- Hunter I-40 heads Baseball Field #5 – 5 zones, 20 heads Baseball Field #6 – 6 zones, 24 heads

e. Rain Bird ESP-24MC – Hunter I-40 heads Baseball Field #7 – 6 zones, 30 heads

f. Medlock Pavilion – Rain Bird ESP-LXME Controller, 6 zones, 24 Hunter I-40 heads

29. Rabbit Hill Park 400 Rabbit Hill Road (Soccer), Dacula, GA 30019 401 Rabbit Hill Road (Baseball/Softball/Football) Dacula, GA 30019

a. Rain Bird ESP-24MC Controller, Hunter heads

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Soccer Adult – 5 zones, 44 heads Passive area – 3 zones, 24 heads

b. Soccer Youth – Rain Bird ESP-24MC – 24 zones, 185 Hunter heads

c. Soccer Passive – Rain Bird ESP-24MC – 17 zones, 97 Rain Bird heads

d. Football Field - Rain Bird ESP-LXME – 8 zones, 32 Rain Bird heads

e. Football Area – Rain Bird ESP-24MC – 8 zones, 65 Rain Bird heads

f. Baseball – Rain Bird ESP-LXME

Field #1 – 6 zones, 35 heads Field #2 – 4 zones, 21 heads Field #3 – 4 zones, 21 heads Field #4 – 3 zones, 19 heads Field #5 – 3 zones, 20 heads Field #6 – 3 zones, 15 heads Field #7 – 3 zones, 16 heads Passive – 21 zones, 275 heads

30. Rhodes Jordan Park

100 East Crogan Street, Lawrenceville, GA 30046

a. Baseball – Rain Bird ESP-LX, Hunter I-40 heads

Field #1 – 1 zone, 9 heads Field #2 – 1 zone, 9 heads Field #3 – 2 zones, 11 heads Field #4 – 3 zones, 15 heads Field #5 – 4 zones, 15 heads Field #6 – 5 zones, 30 heads

b. Soccer– Rain Bird ESP-LXME Field #1 – 8 zones, 43 heads Field #2 – 11 zones, 49 heads Field #3 – 11 zones, 53 heads Passive area – 10 zones, 45 heads

c. Football/Softball Field - Rain Bird ESP-LXME – 8 zones, 24 heads

31. Rock Springs Park 550 Rock Springs Road, Lawrenceville, GA 30043

a. Soccer – Rain Bird ESP-LXD controller - 30 zones, 120 Hunter I-40 heads

b. Large Dog park – Rain Bird ESP-LXD controller – 6 zones, 30 Hunter I-40 heads

c. Small Dog Park – Rain Bird ESp-LXD controller – 4 zones, 16 Hunter I-40 heads

2950 Spriggs Road (Football), Lawrenceville, GA 30043

a. Football Field #1 –Rain Bird Controller ESP-24SAT – 16 zones, 120 Hunter I-40 Heads

32. Ronald Reagan Park

2777 Five Forks Trickum Road, Lawrenceville, GA 30044

a. Rain Bird Controller ESP-16Site – Rain Bird heads

Passive area – 5 zones, 22 heads Dog Park – 7 zones, 35 heads

33. Settles Bridge Park

380 Johnson Road, Suwanee, GA 30024

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a. Rain Bird Controller ESP-24MC Passive area – 1 zone, 6 Hunter I-20 heads Dog Park – 14 zones, 70 Hunter I-40 heads

34. Shorty Howell Park

2750 Pleasant Hill Road, Duluth, GA 30096

a. Rainbird Controller – Rainbird 7005 Heads

Baseball Field #1 – 5 zones, 30 heads Baseball Field #2 – 3 zones, 16 heads Baseball Field #3 – 3 zones, 18 heads Baseball Field #4 – 3 zones, 18 heads Baseball Field #5 – 1 zone, 9 heads Baseball Field #6 – 1 zone, 10 heads Baseball Field #7 – 1 zone, 10 heads Football Field #1 – 12 zones, 111 heads

35. South Gwinnett Park

2015 McGee Road, Snellville, GA 30078

a. Rain Bird Controller ESP-LXD – Hunter I-40 Heads

Baseball Field #1 – 4 zone, 20 heads Baseball Field #2 – 6 zones, 38 heads Baseball Field #3 – 2 zones, 9 heads Baseball Field #4 – 4 zones, 19 heads Baseball Field #5 – 2 zones, 9 heads Baseball Field #6 – 4 zones, 3 heads Baseball Field #8 – 4 zones, 20 heads

b. Passive – 14 zones, 138 heads

36. West Gwinnett Park 4488 Peachtree Industrial Blvd., Berkeley Lake, GA 30071

a. Rain Bird Controller 32-MC – Hunter I-40 Heads Soccer Field #1 – 6 zones, 24 heads Soccer Field #2 – 14 zones, 60 heads

V. IRRIGATION SYSTEM REPAIR STANDARDS

The Contractor shall repair and maintain all equipment covered under this contract in compliance with the requirements of all local codes and manufacturer’s installation specifications and guidelines. The Contractor shall perform all services utilizing, at a minimum, the following guidelines:

1. Broken Heads – Broken heads shall be replaced with new identical heads or repaired with original manufacturer’s parts, to function according to the manufacturer’s specifications.

2. Broken Irrigation Lines – Broken underground irrigation lines shall be repaired in accordance with all applicable codes.

3. Faulty Valves – Faulty valves shall be replaced with new identical valves or repaired to original manufacturer’s specifications.

4. Clogged Heads – Any head that is not properly functioning shall be examined for material(s) lodged in the head. The head shall be disassembled, cleaned, reassembled, and checked.

5. Wiring Problems – An underground wire tracer shall be used to locate wiring breaks. Breaks shall be repaired in accordance with all applicable local codes and with waterproof connectors.

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6. Underground Installation Repairs – Underground main pipe repairs shall be marked with metallic tape or low voltage wires prior to backfill (if applicable). Underground irrigation repairs shall be performed in accordance with applicable codes.

7. Landscaping – The Contractor shall restore landscaping to its original condition, including re-seeding, re-planting shrubs, mulching, sodding and providing straw as needed.

8. Debris Removal – The Contractor shall remove all debris resulting from installation and repair of irrigation systems.

9. Trenching and Backfilling – Minimum depths shall be measured from the soil surface to the top of the pipe. Piping shall be buried at the following depth: Open area main lines – 24”;

Lateral lines – 18”; and under paving – 36” utilizing a 4” sleeve. All backfilled trenches shall be adequately settled, and/or compacted as per code requirements.

10. Fittings – All PVC pipes shall be cut evenly and wiped clean without any burs or rough edges before fitting. Primer and solvent shall be applied according to the manufacturer’s specifications. The pipe and fitting shall be assembled and allowed to cure according to manufacturer’s specifications before lines are charged with water.

11. Threaded Connections – All threaded connections shall be made watertight without leakage. Teflon tape or approved pipe joint compound shall be used where appropriate.

12. Valves – All valves shall be set at least 18” deep (measured from the soil surface to the top of the valve stem) and positioned so that the top of the valve can be easily removed and serviced. The valve(s) shall be supported from the bottom with a clay or concrete standard brick (2 ¼” x 3 ½” x 7 ¾”) and at least 2-3 inches of washed ¾” gravel shall be placed below the valve(s). The valve box shall be set to cover all valves so that there is sufficient space to service the valves and also so that the top of the valve box is even with the surrounding grade. At least two sides of the bottom of the valve box shall be supported with clay or concrete standard brick. The bottom of the valve box shall be a minimum of 4” above the top of the irrigation pipe.

13. Gate Valves – All gate valves shall be at least 18” deep (measured from the top of the valve casing to the soil surface) and shall have a valve box placed over the valve with the top of the box even with the surrounding grade. The bottom of the valve box shall be at a minimum of 4” above the top of the irrigation pipe.

14. Wiring – Wire shall be color-coded so that the common wire is the same color throughout the site, and the individual zone wires shall be a different color from the common wire. The wire shall be run in the pipe trenches and buried a minimum of 18” deep. Loose wire shall be bundled together with plastic “keepers” or electric friction tape every 24”. At the County’s request, the Contractor may have to install wires in metal conduit, or Gray PVC electrical conduit. Outdoors, from irrigated area to controller, the control wires shall be run through PVC electrical conduit. Two extra wires shall be included in the bundle. Indoors, wire shall be run through PVC electrical conduit.

15. Electrical Connections –All electrical connections shall be made with waterproof King one step connectors or approved equivalent. All splices of wiring shall have a valve box installed around the splices. The wiring connections at the valve shall be made so at least eight extra inches of wire is left for each connection. At least two sides of the bottom of the valve box shall be supported with a clay or concrete standard brick. The bottom of the valve box shall be a minimum of 4” above the top of the irrigation pipe.

16. Setting and Adjustment of Sprinkler Heads – All heads shall be set so that they can adequately and properly cover the intended area. The Rain Bird 1800 series heads shall be set flush with the soil surface. The Hunter G- series shall be set slightly (1/2”-1”) below the soil surface. Heads next to walks or curbs shall be set 4” to 6” away from paving or concrete, and shall be selected for use, according to the manufacturer’s recommendations.

Heads shall be adjusted to cover the areas according to manufacturer’s specifications.

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17. Location of in-ground utilities – Prior to making repairs or installation of in-ground irrigation systems, the Contractor shall contact locate 811 and obtain a dig permit prior to any work commencing. The Contractor shall supply copies of these approvals from utility locate when asked by the County representative. The Contractor will also issue an in-house request to locate utilities and will not proceed with work until cleared to do so by the County representative.

VI. LABOR AND MATERIALS FOR IRRIGATION REPAIRS

Quotes for any work shall include a cost breakdown submitted by the contractor as follows: labor rate, quantity of hours, materials list and markup, at applicable contract rates. Each service call shall generate a separate invoice detailing the labor charge and the parts/materials as outlined above. All invoices are required to include the location and description of work performed. Gwinnett County reserves the right to inspect Contractor’s supplier invoices to verify material mark-ups. All materials used by the Contractor shall be new, free of defects, and suitable for the intended use.

VII. HOURLY LABOR RATE

The County does not guarantee any minimum number of hours and will only pay the actual number of hours worked at the bid rate. The labor charge should include all travel time. No additional travel/trip/truck charge will be honored. The hourly rate will be inclusive of all labor, minor supplies (minor supplies include but are not limited to: Teflon tape, electrical tape, glue and primer, splice nuts and gel, staples for drip line, clamps, etc.), equipment, and fuel to perform work.

Normal hourly repair work will be performed between the hours of 7:00am and 5:00pm on weekdays. After hours, weekend, and holiday work will be scheduled by County representative.

Recognized holidays are: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day.

VIII. SAFETY AND PROTECTION PLAN

1. The contractor and each of its employees shall comply with all applicable OSHA and County rules and practices while on the job site.

2. The County reserves the right to inspect all areas for safety violations at its discretion, direct the contractor to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.

3. In the event that the County should elect to stop work because of any type of existing safety hazards, after the contractor has been notified and provided ample time to correct, the contractor shall bear all costs for eliminating the hazard(s) and shall not be granted compensation for the work stoppage. The contractor shall pay all additional expenses.

4. The operation of the contractor’s vehicles or private vehicles by the contractor’s employees on or about the property shall conform to posted regulations and safe driving practices.

Aisles, passageways, alleyways, entrances or exits to fire protection equipment must be kept unobstructed at all times.

5. On the job site, the contractor shall only use chemicals and cleaning products that do not exceed the National Volatile Organic Chemical (VOC) limitations rule(s) published by U.S.

Environmental Protection Agency (EPA).

6. It shall be the responsibility of the contractor to promptly notify the County representative if an official in charge of compliance with OSHA visits the work site.

7. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the contract.

BL125-25 Page 13

IX. WARRANTY

The Contractor shall warrant against failure of all materials and workmanship associated with its service request work for one (1) year after the date of acceptance of such work by the County. If any of the work is found defective or not in accordance with the service request or applicable codes and standards, the contractor shall correct work promptly, at no cost to the County, after receiving a written notice from the County to do so.

Contractor shall provide the County representative copies of the standard manufacturer’s warranties for any new equipment and parts purchased and installed by the Contractor.

X. AWARD

Award will be made to the lowest responsive and responsible bidder. The County reserves the right to make an award as deemed in its best interest, which may include awarding the bid to a single bidder or multiple bidders; or to award the whole bid, only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion of its best interest.

BL125-25 Page 14 FAILURE TO RETURN THIS PAGE AS PART OF THE BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

COMPANY NAME

YEAR 1

Item # Description Approximate Annual Quantity Unit Price Total Price

1 Regular Hourly Rate for Laborer 1,000 hrs. $ $

2 Overtime Hourly Rate for Laborer (after hours, weekends, holidays) 80 hrs. $ $

3 Regular Hourly Rate for Foreman 1,000 hrs. $ $

4 Overtime Hourly Rate for Foreman (after hours, weekends, holidays) 80 hrs. $ $

5 State Percentage Mark-Up Charge above Cost of Materials (Not to Exceed 15%) %

YEAR 1 TOTAL $

YEAR 2

Item # Description Approximate Annual Quantity Unit Price Total Price

1 Regular Hourly Rate for Laborer 1,000 hrs. $ $

2 Overtime Hourly Rate for Laborer (after hours, weekends, holidays) 80 hrs. $ $

3 Regular Hourly Rate for Foreman 1,000 hrs. $ $

4 Overtime Hourly Rate for Foreman (after hours, weekends, holidays) 80 hrs. $ $

YEAR 2 TOTAL $

BL125-25 Page 15

YEAR 3

Item # Description Approximate Annual Quantity Unit Price Total Price

1 Regular Hourly Rate for Laborer 1,000 hrs. $ $

2 Overtime Hourly Rate for Laborer (after hours, weekends, holidays) 80 hrs. $ $

3 Regular Hourly Rate for Foreman 1,000 hrs. $ $

4 Overtime Hourly Rate for Foreman (after hours, weekends, holidays) 80 hrs. $ $

YEAR 3 TOTAL $

YEAR 4

Item # Description Approximate Annual Quantity Unit Price Total Price

1 Regular Hourly Rate for Laborer 1,000 hrs. $ $

2 Overtime Hourly Rate for Laborer (after hours, weekends, holidays) 80 hrs. $ $

3 Regular Hourly Rate for Foreman 1,000 hrs. $ $

4 Overtime Hourly Rate for Foreman (after hours, weekends, holidays) 80 hrs. $ $

YEAR 4 TOTAL $

BL125-25 Page 16

YEAR 5

Item # Description Approximate Annual Quantity Unit Price Total Price

1 Regular Hourly Rate for Laborer 1,000 hrs. $ $

2 Overtime Hourly Rate for Laborer (after hours, weekends, holidays) 80 hrs. $ $

3 Regular Hourly Rate for Foreman 1,000 hrs. $ $

4 Overtime Hourly Rate for Foreman (after hours, weekends, holidays) 80 hrs. $ $

YEAR 5 TOTAL $

GRAND TOTAL FOR ALL YEARS $

BL125-25 Page 17

BID SCHEDULE CONTINUED

Certification Of Non-Collusion in Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date as issued appearing on each:

Addendum No. Date Addendum No. Date

The services to be performed under this Agreement shall commence upon final approval by the Board of Commissioners, or March 1, 2026, whichever is later. The initial term of this Agreement shall be through December 31, 2026. This Agreement shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year of execution and at the close of each succeeding calendar year of renewal, if renewed. This Agreement shall be automatically renewed upon the same terms and conditions unless the County terminates the Agreement on the day of the close of the calendar year in which it was executed or within sixty (60) days after the day of the close of the calendar year of execution or of each succeeding calendar year for which it may be renewed, for a total lifetime obligation of five (5) years. If applicable, title to any supplies, materials, equipment or other personal property shall remain in the vendor until fully paid for by the County. In addition, this Agreement will terminate immediately and absolutely when appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the Agreement. Any obligation of the County hereunder is only for such sums payable during the calendar year of execution or each calendar year of renewal, if renewed.

In compliance with the attached specifications and the Instructions for Vendors, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the Instructions for Vendors.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail Address http://www.gwinnettcounty.com/portal/gwinnett/Departments/FinancialServices/Treasury/

BL125-25 Page 18

EMPLOYEE QUALIFICATIONS

Company Name Years in Business

Number of Employees: Full Time Part Time Office

The quality of labor with the selected contractor is very important to the County. Please provide in writing a list of all employees available for these services (attach additional sheets if needed).

1. Name:

Years of Experience:

Experience Level/License or Technician Certification/Training:

Additional Information:

2. Name:

3. Name:

4. Name:

BL125-25 Page 19

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed within the last five (5) years.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Date

Contact Person Telephone

E-Mail Address

2. Company Name

3. Company Name

BL125-25 Page 20

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

BL125-25 Provision of Maintenance and Repair of Irrigation Systems on a Multi-Year Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE

REQUIRED PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. __________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33.

The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL125-25 Provision of Maintenance and Repair of Irrigation Systems on a Multi-Year Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal

Immigration Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: _______________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA)

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BL125-25 Page 23

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific

Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

BL125-25 Page 24

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability

Bodily Injury by Accident – Each Accident $ 500,000 Bodily Injury by Disease – Policy Limit $ 500,000 Bodily Injury by Disease – Each Employee $ 500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999 Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit

$3,000,000

Contracts from $2,000,000 to $4,999,999

$5,000,000

Contracts Over $5,000,000

$10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Drop Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims- made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

BL125-25 Page 25

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance:

The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance:

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care

Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft:

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. The cancellation should provide 10 days’ notice for nonpayment and 30 days’ notice of cancellation.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

E. Insurance Company, except Worker' Compensation carrier, must have an A.M.