BL119-25, Provision of Maintenance, Repair, and Resurfacing of Outdoor Sports Courts on a Multi-Year

The Gwinnett County Board of Commissioners issued a competitive sealed bid solicitation (BL119-25) for the Provision of Maintenance, Repair, and Resurfacing of Outdoor Sports Courts on a multi-year contract for the Department of Parks and Recreation. The scope of work encompasses comprehensive maintenance and repair services for 107 standard asphalt courts and 20 Premier Cushioned courts located across 26 parks in Gwinnett County, including pressure washing (approximately 45,675 square feet of asphalt courts annually), root removal and heat-shaving (4,785 linear feet), crack filling and repair (4,785 linear feet), application of resurfacer and playing surface coatings, line striping for tennis, pickleball, and basketball courts (10,875 linear feet), net installation and maintenance, and debris removal. The contract structure includes an initial term through December 31, 2025, with automatic annual renewal for a maximum of five years, commencing October 23, 2025, or upon award notification. Sealed bids were due by 2:50 p.m. local time on October 10, 2025, with public opening at 3:00 p.m. the same day at Gwinnett County Financial Services - Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia 30046. Bidders were required to provide unit pricing for each line item across all five contract years, and questions were to be directed to Jake Scarpone, Purchasing Associate II, by October 1, 2025. Contractors must have a minimum of five years of recent experience in similar work, provide three verifiable references, and submit material submittals, certifications, product data sheets, and a one-year warranty on all work. Premier Cushioned court work must be performed by a certified Premier Court installer to maintain the 25-year warranty, with the county reserving the right to award to multiple contractors if the low bidder lacks certification. Required insurance includes Commercial General Liability with minimum limits of $2,000,000 general aggregate, automobile liability, workers' compensation, and umbrella/excess liability coverage, with the Gwinnett County Board of Commissioners named as additional insured. Work must be completed only when temperatures remain above 50 degrees for a three-week period, and all materials must comply with manufacturer specifications and environmental regulations.

The solicitation document did not specify set-aside designations or restrictions on the types of organizations that could respond; however, the invitation noted that contractors on the Gwinnett County ineligible source list would not be considered and individuals or firms debarred or suspended by the county were prohibited from submitting bids. Contractors were required to submit a Code of Ethics Affidavit and Contractor Affidavit and Agreement demonstrating E-Verify compliance. The contract was awarded on January 20, 2026, to two vendors: McGrath Industries, LLC dba Talbot Tennis for Section A (Asphalt Courts) and Southeastern Tennis Courts, Inc. for Section B (Premier Cushioned Courts), with a combined total awarded contract amount of $873,073.01. The McGrath Industries award for Section A totaled $720,424.01, while Southeastern Tennis Courts' award for Section B totaled $152,649.00. Other bidders submitted proposals, including Storm Construction, LLC with a total bid of $2,484,250.55 and Southeastern Tennis Courts with an alternate bid of $856,478.00 for Section A. Unit pricing escalated across the five-year contract period for most services, with various line items measured in square feet, linear feet, hours, or individual units.