BL103-25, Purchase of shelf Stable Meals on an Annual Contract

Gwinnett County is soliciting competitive sealed bids for an annual contract to purchase shelf-stable emergency meal kits through the Department of Community Services. The procurement (BL103-25) seeks qualified suppliers to provide comprehensive emergency meal packages for senior citizens during inclement weather or emergency situations. The solicitation includes two distinct sections: Section A covers standard emergency meal kits with estimated annual quantities of 5,000 five-day kits, 500 seven-day kits, and 500 fourteen-day kits, while Section B requests pricing for specialized dietary meal kits including options for diabetic, low-calorie, low-fat, low-cholesterol, sodium-restricted, vegetarian, renal, and mechanical soft diets. Vendors must meet specific nutritional requirements, including providing at least 1,310 calories, 6 oz of meat, 4-6 servings of bread/cereal, 6 servings of fruits/vegetables, and two packages of powdered milk. Bidders are required to have a minimum of two years' experience providing shelf-stable meals and must have menus developed or analyzed by a registered dietician. The bid is due by 2:50 P.M. on August 19, 2025, with a public bid opening scheduled for 3:00 P.M. at the Gwinnett County Financial Services - Purchasing Division, and bid results will be posted on the county website the following business day.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract is structured as an annual agreement with four additional one-year renewal options, providing potential long-term stability for the selected vendor. While no incumbent vendors are specifically identified, the procurement suggests a strategic approach to emergency food preparedness for vulnerable populations. The document does not provide a specific budget range or total contract value, but the estimated annual quantities indicate a significant ongoing requirement for emergency meal kits. The comprehensive nature of the bid, including both standard and specialized dietary options, suggests a sophisticated approach to meeting diverse nutritional needs during emergency situations. Potential vendors should carefully review the detailed nutritional and experience requirements to ensure compliance with the county's stringent specifications for emergency meal provision.