BL100-25 Provision of Helicopter Inspection, Maintenance, and Repairs on an Annual Contract

Gwinnett County, Georgia, is seeking qualified vendors to provide helicopter inspection, maintenance, and repair services on an annual contract basis through solicitation BL100-25. The procurement covers comprehensive maintenance and repair services for two aircraft—one MD530FF Model (N1605K) and one MD530F Plus Glass Cockpit Model (N1808)—including 100-hour inspections (12 annually), 300-hour inspections (4 annually), annual inspections (2 annually), and emergency and non-emergency repair services billed on an hourly basis. Key deliverables include compliance with manufacturer service bulletins and FAA airworthiness directives, with vendors required to be FAA-approved repair stations for a minimum of five years, authorized MD Service Centers in good standing, possess factory-trained MD 530F technicians at bid submission, and be located within 50 nautical miles of Gwinnett County Airport. Vendors must demonstrate experience with law enforcement mission equipment including thermal imaging systems, aircraft searchlights, siren and PA systems, and portable radios, and provide three law enforcement references for similar services within the past three years. Sealed bids are due by 2:50 P.M. on July 25, 2025, at the Gwinnett County Financial Services - Purchasing Division, with public opening and reading at 3:00 P.M. that same day. Questions must be submitted to Chelsey Ward, Purchasing Associate II, no later than July 23, 2025. Addendum #1, issued July 23, 2025, mandates that companies must have an MD 530F model factory-trained technician on staff at the time of bid submission, with the addendum requiring signature by an authorized representative or the bid may be deemed non-responsive. The contract will commence August 5, 2025, or upon Board of Commissioners approval, with an initial term followed by four optional 12-month renewal periods, each subject to a 5% price increase if the vendor agrees to hold pricing firm during renewal periods.

The solicitation contains no explicit set-aside designations for disadvantaged enterprises or restrictions limiting eligible organization types. Vendors must comply with E-Verify Affidavit and Code of Ethics Affidavit requirements and submit bids in duplicate including the Bid Schedule and References. Insurance requirements are stringent, including Commercial General Liability ($2,000,000 aggregate), Automobile Liability ($1,000,000), Workers Compensation at Georgia statutory limits, and Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence. All quoted prices must remain firm for the initial contract term, with hourly labor rates established at $125.00 across all categories and scheduled maintenance fees ranging from $1,000.00 to $4,300.00 per inspection, while material and parts markups are capped at 5% and equipment rental markups capped at 5%. The recommended vendor is Rotor Resources, LLC, located in Hiram, Georgia, with a grand total contract value of $624,152.25, comprising Section A (Scheduled Maintenance) totaling $67,600.00 and Section B (Repair) totaling $556,552.25. Vendors must respond to emergency service requests within three hours and non-emergency requests within 72 hours, and no additional charges for freight, trip charges, travel time, mileage, disposal fees, or miscellaneous shop charges will be reimbursed, requiring all such expenses be included in quoted rates.