BL100_25 Award Notice.pdf

This is a Bid Tabulation and Award Notice for the state of Georgia's Department of Police Services, detailing the award for BL100-25, the Provision of Helicopter Inspection, Maintenance, and Repairs on an Annual Contract. The contract encompasses scheduled maintenance services including 100-hour inspections (12 annually), 300-hour inspections (4 annually), and annual inspections (2 annually), along with repair services provided on an hourly basis. In-house labor is budgeted at 1,000 hours Monday through Friday and 10 hours on federal/state holidays and weekends, with additional capacity of 50 hours Monday through Friday and 10 hours on holidays/weekends available at the Gwinnett County Hangar. The contract includes renewal options for four additional years, with each renewal option subject to a 5% price increase, contingent upon vendor agreement to hold pricing firm during each renewal period.

The recommended vendor is Rotor Resources, LLC, located in Hiram, Georgia, with a grand total contract value of $624,152.25. The pricing structure establishes an hourly labor rate of $125.00 across all categories, with scheduled maintenance fees ranging from $1,000.00 to $4,300.00 per inspection. The contract incorporates a 5% state mark-up cap for materials and parts (totaling $396,527.25) and equipment rental (totaling $26,250.00), along with a per-labor-dollar consumables fee of $25.00. Section A (Scheduled Maintenance) totals $67,600.00, while Section B (Repair) totals $556,552.25. The contract is structured to provide comprehensive helicopter inspection, maintenance, and repair services for the Department of Police Services' aviation operations.