BL060-25 Purchase of Various Public Safety Vehicles on an Annual Contract

Gwinnett County Board of Commissioners issued Invitation to Bid BL060-25 for the purchase of various public safety vehicles on an annual contract basis through the Department of Support Services. The procurement encompasses all vehicle models and configurations from authorized manufacturers including Ford, Chevrolet, Fiat/Chrysler/Dodge/Ram/Jeep, and GMC, covering both pursuit-rated and non-pursuit-rated vehicles. The anticipated annual quantities total approximately 133 vehicles, including 13 automobiles, 9 pickup trucks, 26 pursuit vehicles, 60 pursuit vehicles, and 25 utility vehicles, though quantities may vary throughout the contract period. All vehicles must be new, current production year models delivered F.O.B. to Gwinnett County Fleet Management with delivery scheduled Tuesday through Thursday between 8:00 a.m.-11:30 a.m. and 1:30 p.m.-4:30 p.m., and must include four keys and four keyless entry fobs. Warranty coverage of 100 percent parts and labor for 36 months or 36,000 miles, whichever occurs first, is required. A mandatory pre-bid conference was scheduled for June 20, 2025, at 10:00 a.m. at the Gwinnett County Purchasing Division, with sealed bids due by 2:50 p.m. on July 3, 2025, at the Gwinnett County Financial Services Purchasing Division, 75 Langley Drive, Lawrenceville, Georgia 30046. Questions were required to be directed to Alexis Mckennery, Purchasing Associate II, by 3:00 p.m. on June 24, 2025. Award was to be made to the lowest responsive and responsible bidder, with pricing quoted as a percentage above, at, or below manufacturer's dealer invoice with all government incentives and discounts subtracted. The contract was to commence September 2, 2025, or upon Board of Commissioners approval, with an initial term and four additional one-year renewal options available.

Bidders were required to be authorized and licensed manufacturers' dealers in Georgia and were prohibited from offering alternate manufacturers as third-party distributors. Pricing was required to remain firm for the initial contract term, with failure to maintain firm pricing rendering the bid non-responsive; vendors could propose percentage increases or decreases for each of the four renewal options. Up-fitter equipment and services must be provided at cost without markup to be considered a responsive and responsible bid. Submission requirements included an Ethics Affidavit and three project references of similar scope. Gwinnett County reserved the right to reject any or all bids, negotiate terms with selected vendors, and make awards in its sole discretion. No specific set-aside designations for disadvantaged enterprises were identified in the procurement documentation. However, the solicitation included a Notice of Rejection, indicating that the bid process or portions thereof were rejected, and interested vendors should monitor official procurement channels for any revised solicitations or related announcements regarding public safety vehicle purchases from Gwinnett County.