BL056-26 Purchase of Patches and Emblems on an Annual Contract

Gwinnett County, Georgia is soliciting competitive bids for the purchase of patches and emblems on an annual contract basis under Invitation to Bid BL056-26, with proposals due by March 16, 2026. The procurement encompasses the design and production of embroidered patches and emblems for multiple county agencies, including the Police Department, Sheriff's Office, Fire and EMS, and Corrections Department. Bidders must produce patches and emblems according to detailed technical specifications provided in four graphics appendices that define 49 police patch designs, sheriff office designs, seven Fire and EMS designs, and 18 Corrections designs, with dimensions ranging from 1.5 inches by 1.5 inches to 12 inches by 8.5 inches. The specifications establish precise requirements for embroidery production, including stitch counts ranging from approximately 2,500 to 27,035 stitches per design, Pantone color standards, specific thread types and colors (including Gunold, Madeira Polyneon, Madeira Frosted Matt, and FS Supertwist aluminum thread), and machine format requirements, primarily Tajima format. Graphics files will be provided by the Gwinnett County Communications Department, eliminating the need for bidders to develop original artwork but requiring vendors to ensure production consistency and quality standards. Awarded vendors must confirm their capability to produce items matching the illustrated specifications and meet dimensional tolerances and embroidery techniques outlined for each design variation. Pricing shall be submitted on a per-unit basis for each item or category, and the contract will include provisions for annual renewal subject to satisfactory performance and continued need.

The invitation documents indicate that set-asides for small businesses or minority-owned enterprises may apply in accordance with Georgia procurement regulations, though specific designations are not detailed in the available documentation. No incumbent vendors or current contractors are specifically identified in the solicitation materials provided. The procurement solicitation does not specify an overall contract award value or budget range in the available documents; however, funding is anticipated to be provided through the county's general operations budget or departmental allocations. Interested bidders should review all complete bid documents carefully to understand specific product specifications, ordering procedures, delivery requirements, payment terms, and any additional evaluation criteria that may apply to proposal assessment and vendor selection.