BL031-25 Preventive Maintenance, Repair, and Replacement Services for Uninterruptible Power Supplies

Gwinnett County is seeking bids for a comprehensive Preventive Maintenance, Repair, and Replacement Services contract for Uninterruptible Power Supplies (UPS) and Battery Systems, targeting multiple county departments including Support Services, Fire Services, Police Department, Department of Water Resources, and Sheriff's Office. The procurement (BL031-25) requires contractors with a minimum of five years' experience in UPS system maintenance, capable of providing 24/7 emergency services with an 8-hour maximum response time. Bidders must submit detailed pricing for semi-annual preventive maintenance, emergency repairs, and replacement services, with time and material rates that include a maximum 10% markup on parts. The bid is due on April 1, 2025, at 2:50 PM, with a contract term beginning July 1, 2025, and four potential one-year renewal options. Contractors are expected to conduct thorough inspections, provide comprehensive written reports after each maintenance visit, and demonstrate the ability to service multiple UPS systems across various county locations. Evaluation will likely focus on technical capability, response time, pricing, and proven experience in UPS maintenance and emergency service.

While no specific set-aside designations are mentioned in the procurement documents, the contract allows Gwinnett County to award the bid in its entirety, by department, or by location, with the potential to split the award among multiple contractors. The county reserves the right to make award decisions that best meet its operational needs. Contractors must maintain robust insurance coverage, including commercial general liability, automobile liability, and workers' compensation. Though no incumbent vendor is explicitly identified, the detailed specifications suggest a mature and established maintenance requirement for critical power infrastructure. While a specific budget range is not disclosed, the comprehensive nature of the service—covering preventive maintenance, emergency repairs, and potential replacements across multiple county departments—indicates a substantial contract value. Interested bidders should carefully review the full invitation to bid document to understand the complete scope of requirements and ensure compliance with all technical and administrative specifications.