BL031_25 Inv.pdf

BL141-15 Page

March 3, 2025

INVITATION TO BID

BL031-25

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the Preventive Maintenance, Repair, and Replacement Services for Uninterruptible Power Supplies and Battery Systems on an Annual Contract with four (4) one-year options to renew for various Gwinnett County departments.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company Name. Bids will be received until 2:50 P.M. local time on April 1, 2025, at the Gwinnett County Purchasing Office, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted.

Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Casey Beauston, Purchasing Associate II, at casey.beauston@gwinnettcounty.com or by calling 770-822-7995, no later than 3:00 P.M. local time on March 14, 2025. Bids are legal and binding upon the bidder when submitted.

Successful contractors(s) will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest.

Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Casey Beauston Purchasing Associate II

The following pages should be returned as your bid: Bid Schedule, Pages 9-14 References, Page 15 Contractor Affidavit and Agreement, Page 16

Code of Ethics Affidavit, Page 17 List of Subcontractors, Page 18 Contractor Requirements, Page 19 http://www.gwinnettcounty.com/ mailto:casey.beauston@gwinnettcounty.com

BL031-25 Page 2

PREVENTIVE MAINTENANCE, REPAIR, AND REPLACEMENT SERVICES FOR UNINTERRUPTIBLE POWER

SUPPLIES AND BATTERY SYSTEMS

I. INTRODUCTION/SUMMARY

This contract is for the provision of semi-annual preventive maintenance services, repairs, and replacements on uninterruptible power supply (UPS) units and their associated battery systems at various County locations. The minimum requirements for this work are outlined in these specifications. This contract is intended to be a full-service contract, including preventive maintenance, emergency calls, repairs, and replacements as needed. All labor and travel expenses should be included in pricing given. Replacement UPS systems are to be charged at cost.

All other parts including batteries cannot exceed the markup on the Bid Schedule (10%).

II. EQUIPMENT

The following locations and UPS units and battery systems are covered under these specifications. The County reserves the right to add services and/or locations for UPS units during the contract period at a comparable rate to be mutually agreed upon by the County and the Contractor. The County also reserves the right to remove services at any location, or remove locations entirely, as needed.

A. Department of Support Services Gwinnett Justice & Administration Center, 75 Langley Drive, Lawrenceville, GA 30046

1 - Powerware 225 kVA System 9315-225 Model 225; 80 batteries total 1 - Powerware 20 kVA System 9330-20 Model 15; 48 batteries total 1 - Toshiba 225 kVA G9000-225; 80 batteries total 1 - Eaton 30kVA 9355-30; 108 batteries total (6 sets of 18)

Lawrenceville Library and Administration, 101 Lawrenceville Highway, Lawrenceville, GA 30045 1 - Liebert 50 kVA Model 37BP050XMJIBNL; 48 batteries total

Bay Creek Alternate E911 Center, 185 Ozora Road, Loganville, GA 30052 1 - Liebert EXM Model #47SA080GAC00013; 80 batteries total

Police Annex/911 Center, 800 Hi Hope Road, Lawrenceville, GA 30043 2 - MGE Model #72-134500-000; 80 batteries total

DOT Central Facility, 620 Winder Highway, Lawrenceville, GA 30045 1 - APC 30 kVA System Smart UPS SUVTPF30KB4F; 16 batteries total (4 sets of 4)

B. Fire Services Fire & Emergency Headquarters, 408 Hurricane Shoals Road NE, Lawrenceville, GA 30045 1 - Powerware 9315 50 kVA Model 12-210MR Part FCAB-50K, Overload Protection 150 AMP, 700 volt; Max Voltage: 575, Min Voltage: 396; Battery Capacity, 50 Battery System SLA 40 each 12-210 sealed batteries

Fire Logistics Warehouse, 450 Hosea Road, Lawrenceville, GA 30045 1 - EPS2412 522SF Cells: 44; Max voltage: 346, Min Voltage: 239; Battery Capacity, 35; Overload

Protection: 100 amp/500 volt

C. Police Department Gwinnett County Police Headquarters, 770 Hi Hope Road, Lawrenceville, GA 30043

1 - Powerware 9315-50, Model #50 - 40 Batteries

Gwinnett County Police Training, 84 Winder Hwy, Lawrenceville, GA 30045 Building A: 1 – Emergi-Lite, Model #6-FTE-8-SG-D2006-D3201 - 22 Batteries Building B: 1 – Lightguard, Model #LGTJJ7.5S0- 20 Batteries

BL031-25 Page 3

Police Department Radio Towers Prime Tower, 374 Hickory View Drive, Lawrenceville, GA 30046 2 – APC 12 kVA System SYA12K16P - 60 batteries total (6 sets of 10)

Goshen Springs Tower, 588 Goshen Springs Road, Norcross, GA 30071 2 – APC 12 kVA System SYA12K16P - 60 batteries total (6 sets of 10)

Brown Road Tower, 1850 North Brown Road, Lawrenceville, GA 30043 2 - APC 12 kVA System SYA12K16P - 60 batteries total (6 sets of 10)

Lanier Water Park Tower, 2601 Buford Dam Road, Buford, GA 30518 2 – APC 12 kVA System SYA12K16P - 60 batteries total (6 sets of 10)

Tuggle Road Tower, 3800 Tuggle Road, Buford, GA 30519 2 - APC 12 kVA System SYA12K16P - 60 batteries total (6 sets of 10)

Tribble Mill Tower, 2568 Chandler Road, Grayson, GA 30017 2 - APC 12 kVA System SYA12K16P - 60 batteries total (6 sets of 10)

Lanier Mountain Tower, 2286 Highpoint Road, Snellville, GA 30078 2 - Liebert 12 kVA System NB16CO612600 - 120 batteries total (12 sets of 10)

Police Headquarters Tower, 770 Hi Hope Road, Lawrenceville, GA 30043 3 - Liebert 12 kVA System NB16CO612600 - 180 batteries total (18 sets of 10)

Norris Lake Tower, 4663 Anderson-Livsey Lane, Snellville, GA 30039 2 - Liebert 12 kVA System NB16CO612600 - 120 batteries total (12 sets of 10)

Crooked Creek Tower, 6556 Plant Drive, Norcross, GA 30092 2 - Liebert 12 kVA System NB16CO612600 - 120 batteries total (12 sets of 10)

Fire Station #10 Tower, 3680 Old Atlanta Road, Suwanee, GA 30024 1 - Liebert 12 kVA System NB16CO612600 - 120 batteries total (12 sets of 10)

D. Department of Water Resources Central Facility, 684 Winder Highway, Lawrenceville, GA 30045 1 - Eaton 93PM-100-2 (N+1), & Eaton 93PM 40 Batteries (240 Cell – 480Vdc – 158A)

F Wayne Hill Water Resources Center, 3320 Financial Center Way, Buford, GA 30519

1 – Toshiba 1600; 18 batteries 12 - Toshiba1600 EP; 18 batteries 1 - Xtreme Power TX90-10; 20 batteries 1 - Extreme Power TX98; 20 batteries 2 - Toshiba 1400 XL PLUS; 12 batteries 1 - Toshiba 1600 EP PLUS; 18 batteries 1 - Toshiba 1400 SE; 6 batteries 5 - Toshiba 1600 XPi; 12 batteries 1 - APC SMT1500; 1 battery 1 - Toshiba 1400 LX PLUS; 18 batteries 2 - APC SMT1500; 2 batteries 3 - Toshiba 1400SE PLUS; 8 batteries 1 - TOSHIBA 1600XPi; 192 batteries

BL031-25 Page 4

1 - Xtreme Power T90-700; batteries unknown 1 - APC SMX750; 4 batteries 1 - TOSHIBA 1000 Series UPS; 3 batteries 1 - APC SUA1000; 2 batteries 2 - Xtreme Power T90-1500; 3 batteries 4 - APC SMC1500; 2 batteries 6 - APC RW500DR; 2 batteries

E. Sheriff’s Office

Gwinnett County Sheriff’s Office, 2900 University Parkway, Lawrenceville, GA 30043 1 – Lightguard LEPEM 65kVA UPS/Inverter 1 – FIAMM (160) Jar Battery String 6 – Powerware 9170-4-16kVA 2 – APC 30kVA Smart UPS 1 – Liebert N’Finity w/internal battery 1 – Eaton 9355-30kVA 1 – Eaton PW9355-30kVA

III. SCOPE OF WORK - UPS PREVENTIVE MAINTENANCE

The following is an outline of the minimum requirements that shall be performed during the preventive maintenance of the UPS power module. UPS preventive maintenance shall be performed during both semi-annual visits.

All work shall be performed after normal working hours to meet Gwinnett County scheduling requirements. Normal business hours at Gwinnett County offices are Monday through Friday from 8:00 AM to 5:00 PM. The Contractor is responsible for making arrangements in advance for the inspections and for confirming the work hours at the individual sites.

All the inspections, checks, and/or processes may not be applicable to all equipment models, and some models may require additional tasks. All work shall be in accordance with the appropriate manufacturer’s recommendations.

A. Visual Inspection

1. Inspect all printed circuit board connections for cleanliness; swab contacts if necessary

2. Inspect all power connections for signs of overheating

3. Inspect all subassemblies, bridges and legs for signs of component defects or stress

4. Inspect all DC capacitors for signs of leakage

5. Inspect all AC capacitors for signs of leakage

6. Inspect and inventory all customer-owned spare parts

7. Inspect for, and perform as required, any open engineering changes

B. Internal Operating Parameters

1. DC Ground Detection Offset

2. Inverter leg current average balance

3. Output filter current average phase balance

4. Rectifier bridge current average leg balance

5. AC Protection settings and operation

6. DC Protection settings and operation

7. Input and Output Frequency and Voltage Bandwidth settings

8. Verify DC filter capacitance

9. Verify AC tank and trap filter capacitance

10. Power Supply voltages and waveforms

11. Replace Power Module power supply back up control battery cells

BL031-25 Page 5

12. Static Switch leakage testing

C. External Operating Parameters

1. System Input Voltages (all phases)

2. System Input Currents (all phases)

3. DC Charging Voltages (float and equalize), record settings, adjust to nominal

4. Rectifier phase on and walk up

5. Inverter phase on and walk up

6. Adjust all panel meters to measured values

7. System Bypass Voltages (all phases)

8. Manual and UV Transfer Testing, verify uninterrupted transfer waveform

9. Outage simulation, and battery capability testing, and verify charger current limit

10. Generator operation and interface verification

D. Environmental Parameters

1. UPS area ambient temperature and condition of ventilating equipment

2. General Cleanliness of UPS Power Module

3. General Cleanliness of UPS area

4. Replace all air filters

5. Clean control panel/CRT screen

E. Battery Cabinet Checks

1. General appearance of Battery System (all types)

2. General cleanliness of Battery System area (all types)

3. Inspect cells for physical abnormalities

4. Inspect all DC connections for abnormalities

5. Battery System area ambient temperature and condition of ventilating equipment

F. Monitoring System Parameters

1. Alarm archive review and printing

2. Alarm lamp test-local and remote

3. Replace all open monitor bulbs

G. General

1. Customer Consultation

2. Verbal Recommendations

3. General Observations

H. Reporting

1. Following the Preventive Maintenance work, the Contractor shall issue the County representative a verbal report summarizing the condition of the UPS system and identifying any critical issues before leaving the site.

2. In addition, a written report shall be provided detailing the results of the Preventive Maintenance work and making specific recommendations toward future remedial action or upgrades. This report shall be sent to the County representative within five business days.

IV. SCOPE OF WORK – BATTERY SYSTEM PREVENTIVE MAINTENANCE

The following is an outline of the minimum requirements that shall be performed during the Preventive Maintenance of the battery systems. Battery system preventive maintenance shall be conducted annually; it will be performed during one (1) of the semi-annual visits.

All work shall be performed after normal working hours to meet Gwinnett County scheduling requirements. Normal business hours at Gwinnett County offices are Monday through Friday from 8:00 AM to 5:00 PM. The Contractor is

BL031-25 Page 6 responsible for making arrangements in advance for the inspections and for confirming the work hours at the individual sites.

All the inspections, checks, and/or processes may not be applicable to all equipment models, and some models may require additional tasks. All work shall be in accordance with the appropriate manufacturer’s recommendations.

A. Measure and record the following:

1. Individual cell/battery float voltages and overall float voltage

2. Charger output current and voltage

3. AC ripple current and voltage imposed on the battery

4. Internal ohmic values of each cell/battery, or perform a continuity test of each cell/battery

5. Connection Resistance of 10% of the inter cell/battery connection

6. Ambient temperature

7. Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier

B. Visually inspect conditions and appearance of the following:

1. Connection terminals inter cell/battery connectors, cables, and associated hardware

2. Cell/battery covers, containers, and post seals

3. Battery racks or cabinets and associated components and hardware

4. Cell/battery jar or cover, noting any excessive distortion

C. Measure and record the connection resistance of 100% of the inter cell/battery connections D. Re-torque all connections to manufacturer’s specifications E. Perform cleaning of all accessible surfaces as required F. Reporting

1. Following the Preventive Maintenance work, the Contractor shall issue a verbal report to the County representative summarizing the condition of the battery system and identifying any critical issues before leaving the site.

2. In addition, a written report shall be provided detailing the results of the Preventive Maintenance work and making specific recommendations toward future remedial action or upgrades. This report shall be sent to the County representative within five (5) business days.

V. SERVICE RATES AND MINIMUM SERVICE RESPONSE TIMES

A. As part of this agreement, the Contractor shall be available to provide emergency service 7 days per week, 24 hours per day.

B. The Contractor shall call back within two (2) hours and shall provide a maximum response time of eight (8) hours.

C. The Contractor shall provide a time and material rate schedule on the Bid Schedule. The schedule shall include rates for normal business hours, evenings, weekends, and holidays.

D. The Contractor shall state any material markup.

E. The Contractor shall consider any additional expenses that may be incurred such as fuel costs, minimum billing amounts, etc. and include any such additional expenses in the maintenance price and hourly rates. The County will not be responsible for paying additional expenses not included in the Bid Schedule unless specifically agreed to and approved in writing by an authorized County representative.

VI. REPLACEMENT UPS

In the event Gwinnett County determines that a UPS should be replaced rather than repaired, the contractor agrees to furnish a replacement UPS. Replacement UPS shall meet the original specifications in all respects. Contractor agrees to provide documentation verifying contractor costs of repair parts, materials, and/or replacement motors upon request by Gwinnett County. There is no percentage markup allowed on the replacement unit. Replacement systems are to be charged at cost.

BL031-25 Page 7

VII. QUALIFICATIONS AND REFERENCES

The Contractor’s qualifications and experience are critical to the County which must have assurances that the selected Contractor is a responsible organization capable of professionally implementing the services requested.

To confirm such capabilities, the Contractor should complete the References form to include a minimum of three

(3) projects of similar size and scope as the specifications contained herein. At least two (2) of the projects should be for Powerware UPS Systems similar in size and design as those covered herein. Include contact names, addresses, telephone numbers, email addresses, and brief descriptions of the projects. Additional pages or prepared lists of references may be included in the Bid submittal.

In addition, the Contractor shall have a minimum of five (5) years’ experience performing UPS System maintenance and repairs.

VIII. CALLBACK GUARANTEE

A. The Contractor shall be responsible for costs incurred for correcting any work that was not performed properly.

B. The Contractor shall return to correct any work within eight (8) hours of notification by the County, or at a time mutually agreed upon by Contractor and County.

C. The County will not authorize payment of any invoices until all work has been performed correctly.

IX. INSURANCE REQUIREMENTS

The successful Contractor shall provide the County with a certificate of insurance in compliance with the provisions within this document. The applicable insurance coverage must be maintained throughout the terms of the contract.

X. INVOICES AND PAYMENT

The Contractor should email invoices directly to disbursements@gwinnettcounty.com. Invoices should include the appropriate Purchase Order Number, and should state the locations, services, and rates as appropriate from the contract and Bid Schedule.

Normal payment terms are Net 30. The actual payment date may vary due to incorrect pricing, delayed completion of the work, or other reasons beyond the County’s control. The County reserves the right to return invoices that are missing appropriate information, inaccurate data, or is not properly identified.

The Contractor may elect to receive payment through Electronic Funds Transfer and may request the form for authorizing direct payment after award.

XI. GENERAL REQUIREMENTS

A. The County will be deemed to have accepted the Work furnished upon satisfaction by the user Departments. In the event the Work furnished under this contract is found to be defective or does not conform to the specifications, the County reserves the right to cancel the contract upon written notice to the Contractor.

B. SECURITY CLEARANCE – After award and when requested by the County, the Contractor shall provide the County with a completed Gwinnett County Government Consent form that will permit the County to run criminal background checks on each employee who will be working in County property. There is no fee associated with this check. Employees will be allowed in those County areas normally restricted to the public only after clearance by the background evaluations. After approval, employees will be issued contractor ID badges that must be worn in a visible manner at all times when employees are engaged in services on County property. The County maintains the Consent forms in a protective and confidential manner.

C. The Contractor shall take all necessary precautions for the safety of the County, the Contractor's employees, and the general public. Contractor shall erect and properly maintain all necessary facility mailto:disbursements@gwinnettcounty.com.

BL031-25 Page 8 safeguards for the protection of the employees, workers, and public. When necessary, the Contractor shall post signs warning against hazards in and around the work site.

D. The Contractor shall not employ subcontractors without prior written permission of Gwinnett County.

E. The Contractor shall not assign this contract to another organization without prior written consent of

Gwinnett County Board of Commissioners.

F. The Contractor shall comply with all applicable federal, state, and local laws, ordinances, rules, and regulations pertaining to the performance of Work under this contract.

G. Waivers, alterations, consents, or modifications of any of the provisions are binding only when in writing and signed by an authorized Gwinnett County representative.

H. The Contractor shall keep the work area free from accumulation of waste at all times. The Contractor will remove and dispose of waste promptly in an approved disposal location.

I. The Contractor shall not leave any equipment unattended on County property unless authorized in writing by the County. The Contractor is responsible for damage or loss by fire, theft or otherwise, to materials, tools, equipment, and consumables left on Gwinnett County property.

J. The County shall be the sole determinant of technicality vs. non-responsive in evaluating Bids.

K. It is the County’s intent to award the contract either in its entirety, by Department, or by location to meet the requirements of each facility. The County reserves the right to award this contract to multiple Contractors as is in the best interest of the County.

L. No Bonds are required for this contract.

BL031-25 Page 9

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID PACKAGE MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

COMPANY NAME __________________________________________________________________________________________

Item No.

Estimated Annual

Quantity Description

Semi- Annual

Service #1 Price per

Unit

Semi- Annual

Service #1 Total Price

(=Semi- Annual #1 Price x Est.

Annual Qty)

Semi- Annual

Service #2 Price

(includes battery PM) per Unit

Semi-Annual Service #2 Total

Price (=Semi- Annual Price #2 x Est. Annual Qty)

TOTAL

(Semi-Annual 1 + Semi-Annual 2) * Estimated Annual

Quantity

PREVENTIVE MAINTENANCE

Section A: Department of Support Services

1 1 Powerware 225 kVA System 9315-225 Model 225; 80 batteries total

2 1 Powerware 20 kVA System 9330-20 Model 15; 48 batteries total $ $ $ $ $

3 1 Toshiba 225 kVA G9000-225; 80 batteries total $ $ $ $ $

4 1 Eaton 30kVA 9355-30; 108 batteries total (6 sets of 18) $ $ $ $ $

5 1 Liebert 50 kVA Model 37BP050XMJIBNL; 48 batteries total $ $ $ $ $

6 1 Liebert EXM Model #47SA080GAC00013; 80 batteries total $ $ $ $ $

7 2 MGE Model #72-134500-000; 80 batteries total $ $ $ $ $

8 1 APC 30 kVA System Smart UPS SUVTPF30KB4F; 16 batteries total (4 sets of 4)

Section B: Department of Fire and Emergency Services

9 1

Powerware 9315 50 kVA Model 12-210MR Part FCAB- 50K, Overload Protection 150 AMP, 700 volt; Max Voltage: 575, Min Voltage: 396; Battery Capacity, 50 Battery System SLA 40 each 12-210 sealed batteries

BL031-25 Page 10

COMPANY NAME __________________________________________________________________________________________

No.

Estimated Annual

Service #1 Price per

Unit

Semi- Annual

Service #1 Total Price

(=Semi- Annual #1 Price x Est.

Annual Qty)

Semi- Annual

Service #2 Price

(includes battery PM) per Unit

Semi-Annual Service #2 Total

Price (=Semi- Annual Price #2 x Est. Annual Qty)

TOTAL

(Semi-Annual 1 + Semi-Annual 2) * Estimated Annual

Quantity

10 1 EPS2412 522SF Cells: 44; Max voltage: 346, Min Voltage:

239; Battery Capacity, 35; Overload Protection: 100 amp/500 volt

Section C: Police Services

11 1 Powerware 9315-50, Model #50 - 40 Batteries $ $ $ $ $

12 1 Emergi-Lite, Model #6-FTE-8-SG-D2006-D3201 - 22 Batteries

13 1 Lightguard, Model #LGTJJ7.5S0- 20 Batteries $ $ $ $ $

14 12 APC 12 kVA System SYA12K16P - 60 batteries total (6 sets of 10)

15 10 Liebert 12 kVA System NB16CO612600 - 120 batteries total (12 sets of 10)

Section D: Department of Water Resources

16 1 Eaton 93PM-100-2 (N+1), & Eaton 93PM 40 Batteries (240 Cell – 480Vdc – 158A) – [Note: this is one (1) unit)

17 1 Toshiba 1600; 18 batteries $ $ $ $ $

18 12 Toshiba1600 EP; 18 batteries $ $ $ $ $

19 1 Xtreme Power TX90-10; 20 batteries $ $ $ $ $

20 1 Extreme Power TX98; 20 batteries $ $ $ $ $

BL031-25 Page 11

COMPANY NAME __________________________________________________________________________________________

No.

Estimated Annual

Service #1 Price per

Unit

Semi- Annual

Service #1 Total Price

(=Semi- Annual #1 Price x Est.

Annual Qty)

Semi- Annual

Service #2 Price

(includes battery PM) per Unit

Semi-Annual Service #2 Total

Price (=Semi- Annual Price #2 x Est. Annual Qty)

TOTAL

(Semi-Annual 1 + Semi-Annual 2) * Estimated Annual

Quantity

21 2 Toshiba 1400 XL PLUS; 12 batteries $ $ $ $ $

22 1 Toshiba 1600 EP PLUS; 18 batteries $ $ $ $ $

23 1 Toshiba 1400 SE; 6 batteries $ $ $ $ $

24 5 Toshiba 1600 XPi; 12 batteries $ $ $ $ $

25 1 APC SMT1500; 1 battery $ $ $ $ $

26 1 Toshiba 1400 LX PLUS; 18 batteries $ $ $ $ $

27 2 APC SMT1500; 2 batteries $ $ $ $ $

28 3 Toshiba 1400SE PLUS; 8 batteries $ $ $ $ $

29 1 Toshiba 1600XPi; 192 batteries $ $ $ $ $

30 1 Xtreme Power T90-700; batteries unknown $ $ $ $ $

31 1 APC SMX750; 4 batteries $ $ $ $ $

32 1 TOSHIBA 1000 Series UPS; 3 batteries $ $ $ $ $

33 1 APC SUA1000; 2 batteries $ $ $ $ $

34 2 Xtreme Power T90-1500; 3 batteries $ $ $ $ $

BL031-25 Page 12

COMPANY NAME __________________________________________________________________________________________

No.

Estimated Annual

Service #1 Price per

Unit

Semi- Annual

Service #1 Total Price

(=Semi- Annual #1 Price x Est.

Annual Qty)

Semi- Annual

Service #2 Price

(includes battery PM) per Unit

Semi-Annual Service #2 Total

Price (=Semi- Annual Price #2 x Est. Annual Qty)

TOTAL

(Semi-Annual 1 + Semi-Annual 2) * Estimated Annual

Quantity

35 4 APC SMC1500; 2 batteries $ $ $ $ $

36 6 APC RW500DR; 2 batteries $ $ $ $ $

Section E: Sheriff’s Office

37 1 Lightguard LEPEM 65kVA UPS/Inverter $ $ $ $ $

38 1 FIAMM (160) Jar Battery String $ $ $ $ $

39 6 Powerware 9170-4-16kVA $ $ $ $ $

40 2 APC 30kVA Smart UPS $ $ $ $ $

41 1 Liebert N’Finity w/internal battery $ $ $ $ $

42 1 Eaton 9355-30kVA $ $ $ $ $

43 1 Eaton PW9355-30kVA $ $ $ $ $

PREVENTIVE MAINTENANCE TOTAL $

BL031-25 Page 13

COMPANY NAME __________________________________________________________________________________________

Estimated Annual

Quantity Description Rate Total

TIME AND MATERIAL

1 100 State hourly rate for scheduled repair service during normal business hours, Monday through Friday, 8:00 AM. to 5:00 PM $ / Hour $

2 20 State hourly rate for “Emergency Service” during normal business hours, Monday through Friday, 8:00 AM to 5:00 PM. (Call back within 2 hours – Emergency response within 8 hours required)

$ / Hour $

3 20 State hourly rate for Emergency Service after normal business hours, evenings, weekends, and holidays – (Call back within 2 hours – Emergency response within 8 hours required)

$ / Hour $

4 $100,000.00 State percentage increase over cost for parts (not to exceed 10%). This does not include replacement units. % $

TIME AND MATERIAL TOTAL $

GRAND TOTAL (PREVENTIVE MAINTENANCE TOTAL + TIME AND MATERIAL TOTAL) $

BL031-25 Page 14

BID SCHEDULE CONTINUED

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin July 1, 2025, or upon approval by the Gwinnett County Board of Commissioners, whichever is later.

Unless otherwise noted, quoted prices will remain firm for four (4) additional one-year periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation Renewal Option 4: % Increase % Decrease Explanation

Certification Of Non-Collusion in Bid Preparation Signature Date

The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions for Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions for vendors.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail Address

BL031-25 Page 15

COMPANY NAME __________________________________________________________________________________________

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

BL097-23 Page

BL031-25 Preventive Maintenance, Repair, and Replacement Services for Uninterruptible Power Supplies and Battery

Systems on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

BL141-15

BL031-25 Preventive Maintenance, Repair, and Replacement Services for Uninterruptible Power Supplies and Battery Systems on an Annual Contract

CODE OF ETHICS AFFIDAVIT

PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED

PRIOR TO EVALUATION.

In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates or its subcontractors:

1. _________________________________________________________________________________________

Company Submitting Bid/Proposal

2. Please select one of the following:

No information to disclose (complete only section 4 below) Disclosed information below (complete section 3 & section 4 below)

3. If additional space is required, please attach list:

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

Gwinnett County Elected Official Name Gwinnett County Elected Official Name

4. BY:

Authorized Officer or Agent Signature

Printed Name of Authorized Officer or Agent

Title of Authorized Officer or Agent of Contractor

Sworn to and subscribed before me this day of , 20

Notary Public

(seal)

Note: See Gwinnett County Code of Ethics Ordinance EO2011, Sec. 54-33. The ordinance will be available to view in its’ entirety at GwinnettCounty.com

BL031-25 Page 18

GWINNETT COUNTY, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

COMPANY NAME

BL031-25 Page 19

CONTRACTOR REQUIREMENTS

1. State the total number of qualified/certified technicians employed. ____________________________

2. State the number of technicians with a minimum of five years’ experience in Preventive Maintenance and Repairs of UPS Systems. _________________________________

3. State the Company’s Normal Days and Hours of Operation

Monday through Friday Hours: _________________AM to ______________________PM

Saturday Hours: _____________________AM to ____________________________PM

Sunday Hours: _____________________AM to ____________________________PM

4. State Call Back and Emergency Service response times [Call back within two (2) hours; Emergency

Service response within eight (8) hours required].

Call back within ____________________________hours

Emergency Response within ____________________hours

Awarded Contractor will be required to provide contact information of individuals available to discuss, investigate, and resolve issues/problems with service performance, and address issues with invoicing.

AUTHORIZED COMPANY PREPRESENTATIVE’S SIGNATURE

BL031-25 Page 20

VENDOR INSURANCE REQUIREMENTS

Insurance:

Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of Commissioners. The Contractor and their Subcontractor’s/vendor’s Certificates of Insurance shall require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.

A. Minimum Coverage

Commercial General Liability (Occurrence Form):

General Aggregate (other than Prod/Comp Ops Liability) $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal & Advertising Injury Liability $1,000,000 Each Occurrence $1,000,000

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent coverage) must be provided with your Certificate of Insurance.

• Primary and Non-Contributory Endorsement to be specified in writing

• Contractual Liability

• Broad Form Property Damage

• Severability of Interest

• Underground, explosion, and collapse coverage

• Personal Injury (deleting both contractual and employee exclusions)

• Incidental Medical Malpractice

• Hostile Fire Pollution Wording

• Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

• If project or operations are within 50 ft of a railroad, Contractor is required to name the specific

Railroad as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its equivalent.

• In the event the General Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

Automobile Liability to include:

Combined Single Limit – Each Accident $1,000,000

• Comprehensive form providing coverage for bodily injury, death of any person, and property damage arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed vehicles, and any other statutorily required automobile coverage.

• Gwinnett County Board of Commissioners to be named as Additional Insured

• Additional Insured Endorsements must be provided with the Certificate of Insurance

• Coverage to include loading and unloading

• Contractual Liability

BL003-25 Page 21

Worker’s Compensation & Employer’s Liability Coverage to include:

Workers Compensation Georgia State Statutory Limits Employers Liability Bodily Injury by Accident – Each Accident $500,000 Bodily Injury by Disease – Policy Limit $500,000 Bodily Injury by Disease – Each Employee $500,000

• Waiver of Subrogation in favor of Gwinnett County Board of Commissioners

Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (Higher limits may be required depending on the extent of contract):

Contract Sums:

Contracts up to $999,999 Each Occurrence and Aggregate Limit $1,000,000

Contracts from $1,000,000 to $1,999,999 Each Occurrence and Aggregate Limit $3,000,000

Contracts from $2,000,000 to $4,999,999 Each Occurrence and Aggregate Limit $5,000,000

Contracts Over $5,000,000 Each Occurrence and Aggregate Limit $10,000,000

• Concurrency of Effective Dates with Primary

• Blanket Contractual Liability

• Draw Down Feature

• Umbrella Policy must be as broad as the primary policy.

• Coverage excess over General Liability, Business Auto Liability, and Employers Liability

• In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of five (5) years or applicable statute of limitation period following completion of the work.

• Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to start of work.

• Gwinnett County Board of Commissioners shall be Additional Insureds.

• Contractor shall be liable for money, securities, or other property of the County.

• Such coverage shall include an owner coverage endorsement for County and County shall be included as a loss payee.

• Additional Insured Endorsements must be provided with the Certificate of Insurance.

Cyber Liability Insurance (Applies if scope of work includes the storage or transfer of any County data or sensitive data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of database(s) or internet site(s)):

Limit of Insurance per Claim $1,000,000 Aggregate Limit $1,000,000

The Contractor shall maintain insurance coverage for network security and privacy risks, including, but not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification, whether or not required by law, forensic investigation, public relations and crisis management and credit or identity monitoring or similar remediation services, unauthorized access, BL003-25 Page 22 failure of security information theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful disclosure and release of private information, collection, or other negligence in the handling of confidential information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.

Property Insurance The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment, construction office trailers and their contents, vehicles or any other personal property utilized in the performance of the Contractor’s work. Contractor agrees to waive its rights of recovery and cause its insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or loss, however caused.

Riggers Liability Insurance.

If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then those parties performing such work shall carry Rigger’s Liability Insurance in an amount adequate to insure against the physical loss or damage to the property or equipment in its care.

Aviation Insurance. (Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft systems (e.g., drones) and/or fixed-wing aircraft):

Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property damage of all aircraft.

Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary settlement bodily injury coverage (for any aircraft except unmanned aircraft systems).

• Such policy shall include contractual liability covering all owned and non-owned aircraft

• If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may have against County and any other indemnified parties and (b) name County and such other parties as Additional Insureds

• The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots certified by the Federal Aviation Administration to operate any such aircraft.

B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an

Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.

C. The cancellation should provide 10 days’ notice for nonpayment and 30 days’ notice of cancellation.

D. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

E. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-7 or higher.

Certain Workers' Comp funds may be accepted subject to the approval of the Gwinnett County Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-7 or better.

BL003-25 Page 23

F. Insurance companies providing coverage should be licensed and authorized to do business by the Georgia with the exception of non-admitted carriers, in which case the broker placing coverage should be licensed by the Insurance Commissioner. All agents placing coverage should be licensed by the Insurance Commissioner, either as a resident or non-resident.

G. Certificates of Insurance, and any subsequent renewals, must reference each corresponding bid/contract by project name and project/bid number, if applicable.

H. The Contractor shall agree to provide complete certified copies of current insurance policy(ies) or a certified letter from the insurance company(ies) if requested by the County to verify compliance with these insurance requirements.

I. All insurance coverage required to be provided by the Contractor shall state that it is primary over any insurance program carried by the County.

J. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every subcontractor in any tier and shall require each and every subcontractor of any tier to comply with all such requirements. The Contractor agrees that if for any reason a subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

K. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as a to form and content has been filed with Gwinnett County. The ACORD Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

L. The Contractor and its insurer(s) shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the Contractor for the County.

M. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents is required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

N. The Contractor shall make available to the County, through its records or the records of its insurer, information regarding any claim related to a County project. Any loss run information relating to a County project will be made available to the County upon its request.

O. Compliance by the Contractor and Subcontractors with the foregoing insurance requirements shall not relieve the Contractor and Subcontractors of liability under the Contract and any applicable law.

P. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

Q. The Contractor shall at a minimum apply risk management practices accepted by the Contractors’ industry.

R. The Contractor shall advise the County if required limits of insurance become eroded or impaired.

Surety Bonds (If Required)

BL003-25 Page 24

All of the surety requirements will stay the same except the Surety Company must have the same rating as set forth in item E above.

SAM

PLE

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.

BL031-25

Buyer Initials: CB

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

AUTHORIZED REPRESENTATIVE

SIGNATURE

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY QUOTE/BID/FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING

DEEMED NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED

ON ALL SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION

PAGE. IF CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN

THE INVITATION. IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS

SOLICITATION DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE

CONTRACTOR AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE

INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON

ALL FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT

THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions.