BL018-26 Provision of Maintenance, Repair, and Programming Services for Jail Electronic Control Syst

Gwinnett County is seeking qualified service providers for an annual contract to provide maintenance, repair, and programming services for electronic control systems at the Gwinnett County Jail. The procurement (Bid BL018-26) specifically covers comprehensive maintenance for complex electronic systems including Omron PLCs, Honeywell Winpak Pro Access Control System, Harding Instruments Model DXI Intercom System, Wonderware Graphic touch screen HMI, Fiber SenSys Perimeter Detection System, and cell door indicator lights. Bidders must submit duplicate proposals including references for similar projects completed within the past ten years, a personnel form listing employees with minimum three years' experience in security locking systems, and required affidavits. The bid requires pricing for four annual flat-rate preventative maintenance visits (32 onsite hours plus eight hours of telephone/remote support annually), with detailed hourly rates for software programmers, engineers, and service technicians at standard and emergency response levels. A pre-bid conference is scheduled for December 11, 2025, at 10:00 A.M. at the Sheriff's Office, with sealed bids due by 2:50 P.M. on December 17, 2025, to be publicly opened at 3:00 P.M. via virtual conference. The contract will commence on January 6, 2026, with an initial one-year term and four optional 12-month renewal periods.

The procurement does not explicitly designate specific set-aside requirements for disadvantaged enterprises, though standard E-Verify and Code of Ethics affidavits are required. Successful vendors must maintain comprehensive insurance coverage, including $2,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, and Workers Compensation at Georgia statutory limits. Insurance providers must be authorized to do business in Georgia with an A.M. Best rating of A-10 or higher. The contract includes specific response time requirements: two-hour telephone response and 72-hour onsite response for non-emergency requests, with expedited one-hour telephone and eight-hour onsite response for emergency situations. Contractors will be permitted a maximum 15 percent markup on parts and materials. Award will be made to the lowest responsive and responsible bidder, with the County reserving the right to reject any or all bids and potentially negotiate terms with the most favorable vendor. While no specific budget range is provided, the detailed service requirements and comprehensive system maintenance suggest a substantial annual contract value for specialized electronic control system maintenance.