Bituminous hot mix

Portage County, Wisconsin is seeking bids for a comprehensive bituminous hot mix material procurement contract through its Purchasing Department. The Request for Bid #2022-11 solicits approximately 36,000 tons of hot mix asphalt materials to support Local Road Improvement Program (LRIP) and County Highway Improvement (CHI) projects during the 2022 season. Bidders must provide an original and one copy of required documentation, including a Signature and Authority Affidavit Form, References Sheet, and Bid Offer Form. The materials must comply with current Wisconsin Department of Transportation Standard Specifications and include DOT-approved mix designs. Bid submissions are due by 2:00 PM on March 22, 2022, at the Portage County Purchasing Department in Stevens Point, with a public bid opening to follow immediately. Potential vendors must demonstrate five years of experience in the bituminous hot mix business and provide three references from comparable-sized institutions served during the past five years. Evaluation will be based on the lowest and most advantageous unit price from responsive, responsible bidders meeting all specifications.

The contract allows for potential multiple vendor awards and covers the period from the date of award through December 31, 2022, with any extensions requiring mutual agreement. A mandatory requirement for the contract is a material transfer vehicle (shuttle buggy) for mainline paving projects exceeding 1,000 tons, which must be a non-contact device capable of storing a minimum of 25 tons of HMA material. The County will supply fuel for the material transfer device when used on County projects. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. Pricing must be quoted in U.S. dollars for items loaded on County trucks, with prices remaining firm for the entire contract period. The County is exempt from Federal Excise and Wisconsin Sales Taxes under CES number ES 43251. While no specific budget range is detailed, the procurement involves approximately 36,000 tons of hot mix asphalt materials. Cost adjustment requests are prohibited unless justified with supporting documentation of industry-wide increases, which would be reviewed before contract renewal periods.