Bituminous hot mix

Portage County, Wisconsin is seeking bids for a contract to procure bituminous hot mix material and a material transfer vehicle (shuttle buggy) for its Local Road Improvement Program and County Highway Improvement projects. The anticipated procurement volume is approximately 29,000 tons of hot mix materials, including multiple grades of PG 58-28 hot mix asphalt (4LT, 3LT, 2LT, 4MT, 3MT, 2MT, 4HT, 3HT, 2HT), along with sand fines, ultra-thin bituminous mixture, tack coat, cold mix options, and boni fiber additives. All materials must conform to current Wisconsin Department of Transportation Standard Specifications and be available for the entire 2021 season starting May 1, 2021. The bid submission deadline is February 23, 2021, at 2:00 PM, with submissions directed to Portage County Purchasing at 1462 Strongs Ave, Stevens Point, WI 54481. Bidders must demonstrate five years of experience in the bituminous hot mix business and provide three references from comparable-sized institutions. Evaluation criteria include lowest and most advantageous unit pricing, responsiveness to specifications, delivery timeliness, and potential for multiple bidder awards. A material transfer vehicle capable of storing a minimum of 25 tons of HMA material is required for mainline paving projects exceeding 1,000 tons.

The solicitation does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be awarded through December 31, 2021, with potential extensions by mutual agreement. While no specific incumbent vendors are mentioned, bidders may submit quotes for regressed, non-regressed, or warm mix designs, with all prices to be quoted in U.S. dollars as loaded hot mix asphalt delivered to Portage County Highway Department trucks. The county reserves the right to terminate the contract with 10 days' written notice and may cancel if a contractor appears on federal debarment lists or fails to meet tax collection requirements. Portage County is tax-exempt under exemption number ES 43251, and the county does not guarantee any minimum purchase quantity. The county will supply fuel for county projects involving the material transfer vehicle. Though no specific budget range is provided, the procurement appears to be a substantial annual road improvement materials contract with potential for significant financial value based on the anticipated 29,000 tons of material.