Birch run sports irrigation systems

Birch Run Area Schools in Saginaw County, Michigan, issued a Request for Proposal (RFP) for the design and installation of comprehensive sports irrigation systems across multiple athletic facilities. The procurement encompasses installing new irrigation infrastructure at the Baseball, Softball, and Football Practice fields at the High School sports complex, as well as a new system at the Soccer field at Marshal Green Middle School, including well points, sprinkler heads, and control systems with all associated materials, labor, installation, permits, and documentation. The irrigation systems must be designed for 55 gallons per minute at 80 pounds per square inch utilizing Hunter brand equipment, including controllers, sprinkler heads, and approximately 8,001 linear feet of PVC piping in various sizes. Qualified contractors must provide comprehensive insurance coverage including Worker's Compensation at Michigan statutory limits, Commercial General Liability of $2,000,000 per occurrence, Automobile Liability of $1,000,000 for bodily injury and property damage, and Umbrella/Excess Liability of $2,000,000, along with a one-year warranty on system operation and training upon completion. The base bid includes expansion modules for the existing Rain Bird controller on the Softball field, while Alternate 1 offers an upgrade to a Hunter HCC controller with EZ-Decoder system and variable frequency drive pump controls. Proposals were required to be submitted in sealed envelopes to the Office of the Superintendent at 12450 Church Street, Birch Run, Michigan 48415 by October 28, 2021, at 3:30 PM, with an original and one copy required, and proposers unable to withdraw their proposals for ninety days from the opening date.

The RFP does not explicitly identify any set-aside designations or restrictions on organization types eligible to respond. The procurement requires contractor coordination with a new Pole Barn Storage Unit at the Soccer field and integration with existing infrastructure, specifically the expansion of the Rain Bird controller on the Softball field or its replacement with Hunter equipment as outlined in the alternate bid. The district will provide 120-volt electrical power to the controllers, and upon completion, the contractor must drain and winterize the system and restore all existing site conditions. The School District reserved the right to accept or reject any and all proposals and to award the contract to the proposer whose proposal best complied with project requirements. No specific award value or budget range was disclosed in the available documentation.