RFP_BR Irrigation System.pdf

REQUEST FOR PROPOSAL (RFP)

2021 BIRCH RUN

SPORTS

IRRIGATION

SYSTEMS

Birch Run Area Schools October 5, 2021

Questions/Communications to:

R.C. Hendrick & Son, Inc.

Daniel J La Pan, AIA 2885 S. Graham Rd.

Saginaw, MI 48609

P: 989.781.8166

BIRCH RUN AREA SCHOOLS

Advertisement for Request for Proposals

Sports Irrigation Systems

Proposals for the Birch Run Area Schools Sports Irrigation Systems Project will be received by the Birch Run Area Schools at the Office of the Superintendent, 12450 Church Street, Birch Run, MI 48415 until Thursday, October 28, 2021 at 3:30 PM. Any proposal received after the designated closing time will be returned unopened.

The purpose of this Request for Proposal is to seek the service of qualified contractors to install new well points, sprinkler heads and controls at the Baseball, Softball and practice football at the High School sports complex and a new system to the Soccer field located at the Marshal Green Middle School. The proposal is to include all materials, installation, permits and documentation to the authorities having jurisdiction for installing this type of water supply.

An original and one (1) copy of the proposal shall be submitted in a sealed envelope addressed to Mr. David Bush, Superintendent and marked Birch Run Area Schools, Sports Irrigation Systems Project.

The School District reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The district further reserves the right to award the contract to that proposer whose proposal best complies with the project requirements. Proposers may not withdraw their proposal for a period of ninety (90) days for the date set for the opening thereof.

David Bush Superintendent

Dated: 5 October 2021

SCHEDULE A

2021 SPORTS IRRIGATION SYSTEMS PROJECT

BID FORM

TO: Mr. David Bush, Superintendent Birch Run Area Schools Birch Run, MI 48415

Having carefully reviewed the RFP and understanding the scope of work involved in the proposal proposed, we hereby propose to furnish labor, materials, tools, equipment, supervision, permits, insurance and services required for the completion of all work required for the proposal indicated in accordance with the RFP.

BASE BID PROPOSAL, Sports Irrigation Systems:

BIDDERS NAME:

ADDENDA:

And having Received and Examined the Following Addenda: (include date for acknowledgement)

Addendum Number______________, dated__________________________, 2021

Addendum Number______________, dated__________________________, 2021

SUBSTITUTIONS:

Bidder is cautioned to bid on the “Standards” specified. The following substitutions for the “Standards” specified are listed herein for consideration, and if accepted, the contract sum may be adjusted in accordance with the following:

______________________________________________Add / Deduct $___________________

______________________________________________Add / Deduct $___________________

CONTRACT:

The undersigned agrees that the above Base Bid Prices shall hold for 90 days and Alternate Prices for 120 days after receipt of proposals, to accept provisions of “Instructions to Bidders”

IRAN BUSINESS RELATIONSHIP AFFIDAVIT:

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran Linked Business,” as that term is defined in the Act.

SUBMITTED BY:

Firm Name:

Address:

Email Address:

Signed:

Typed Name:

Date: Title:

Phone: Fax:

If bidder is a Corporation, indicate State of Incorporation:

If a Partnership, give full names of all Partners:

Please submit (1) one original copy and (1) one copy of this proposal. Contractor should retain (1) one copy for your records.

FAMILIAL DISCLOSURE STATEMENT

All bidders must complete the following familial disclosure from in compliance with MCL 380.1267 (Public Act 232 of 2004) and attach this information to the bid.

By the attached sworn and notarized statement we are disclosing the following familial relationship(s) that exist between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy.

The Owner shall not accept a bid that does not include this sworn and notarized disclosure statement.

Disclose any familial relationship and complete the form below in its entirety:

The following are familial relationships as described above (provide employee name, family contact name, family contact position, and familial relationship or NONE.)

Signature(s): Title: Name of Firm:

STATE OF MICHIGAN

SS COUNTY OF

On this day of ____________, 20____, before me a Notary Public in and for , Said county, personally appeared agent of the said firm

And acknowledged the same to be his free act and deed as such agent.

Notary Public

SCHEDULE B

2021 BIRCH RUN SPORTS IRRIGATION SYSTEMS PROJECT

INSURANCE REQUIREMENTS

WORKER’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE:

Worker’s Compensation: State of Michigan Statutory Limits

Employer’s Liability: $500,000 – each accident $500,000 – disease (each employee) $500,000 – disease (policy limit)

The limits for Commercial General Liability insurance including -coverage for Premises-Operations, Independent Contractors’ Protective, Products-Completed Operations, Contractual Liability, Personal Injury and Broad Form Property Damage (including coverage for Explosion, Collapse, and Underground Hazards) shall be as follows:

COMMERCIAL GENERAL LIABILITY INSURANCE:

Each occurrence $2,000,000 – aggregate

Each occurrence $2,000,000 – aggregate

Fire Damage (any one fire) $100,000

Medical Expense (any one person) $5,000

The Contractor shall furnish and maintain during the entire period of construction, a Protective/Contractual Liability policy written in the name of the Owner and Architect with the following limits:

Bodily Injury $1,000,000 – each occurrence Property Damage $1,000,000 – each occurrence Property Damage $1,000,000 – aggregate

Notes;

Products-Completed Operations Insurance shall be maintained for a minimum period of one (1) year after final payment.

The Owner and Architect shall be listed as additional insured. The Owner shall be the certificate holder.

Automobile Liability insurance (owned, non-owned and hired vehicles) for bodily injury and property damage:

AUTOMOBILE LIABILITY INSURANCE:

Bodily Injury $1,000,000 Property Damage $1,000,000

Umbrella or Excess Liability Coverage: UMBRELLA/EXCESS LIABILITY INSURANCE:

Umbrella/Excess Insurance $2,000,000 – each occurrence $2,000,000 – aggregate

SCHEDULE C

2021 BIRCH RUN SPORTS IRRIGATION SYSTEMS PROJECTS

BUILDING REQUIREMENTS

Contractor to provide a complete working yard sprinkler system at the Baseball, Softball and Football Practice fields located at the high school sports complex and at the Soccer Field located at the Marshal Green Middle School. See the attached sketchs.

Construction is to include, but not limited to;

Baseball/Football Practice Field:

Install new well to provide a minimum of 55 gpm to supply quick couplers Provide and install new Hunter irrigation system as indicated Irrigation Contractor to verify point of connection in the field Installer to verify the minimum discharge requirements of the point of connections as indicated Irrigation to arrange inspections required by local agencies and ordnances during the course of construction All wiring to meet the State Electrical Code All wire splices or connections shall be made with approved waterproof wire connectors and be placed in a valve or splice box Backflow prevention to meet State Plumbing Code Location of irrigation components is approximate, actual placement may vary slightly Contractor to tie in the existing sprinkler system already in place on the Baseball infield to the new well, Contractor to disconnect the Municipal water supply and cap that system Contractor shall restore the existing site conditions after system has been installed.

Provide proper training once the system is functional. It is recommended that the training be recorded for owners future operation Electrical power for the pump and controller is to be supplied by the district Upon completion of the project, contractor to drain and winterize system Contractor to provide a one year warranty for the system operation

Softball Field:

Connect existing well to new irrigation system as indicated Provide and install new Hunter irrigation system as indicated Irrigation Contractor to verify point of connection in the field Installer to verify the minimum discharge requirements of the point of connections as indicated Irrigation to arrange inspections required by local agencies and ordnances during the course of construction All wiring to meet the State Electrical Code All wire splices or connections shall be made with approved waterproof wire connectors and be placed in a valve or splice box Backflow prevention to meet State Plumbing Code Location of irrigation components is approximate, actual placement may vary slightly Contractor to tie in the existing sprinkler system already in place on the Baseball infield to the new well, Contractor to disconnect the Municipal water supply and cap that system Contractor shall restore the existing site conditions after system has been installed.

Provide proper training once the system is functional. It is recommended that the training be recorded for owners future operation Electrical power for the pump and controller is to be supplied by the district Upon completion of the project, contractor to drain and winterize system Contractor to provide a one year warranty for the system operation

Soccer Field:

Install new well to provide a minimum of 55 gpm to supply quick couplers Coordinate installation and location of controls with the construction of a new Pole Barn

Storage Unit Provide and install new Hunter irrigation system as indicated Irrigation Contractor to verify point of connection in the field Installer to verify the minimum discharge requirements of the point of connections as indicated Irrigation to arrange inspections required by local agencies and ordnances during the course of construction All wiring to meet the State Electrical Code All wire splices or connections shall be made with approved waterproof wire connectors and be placed in a valve or splice box Backflow prevention to meet State Plumbing Code Location of irrigation components is approximate, actual placement may vary slightly Contractor to tie in the existing sprinkler system already in place on the Baseball infield to the new well, Contractor to disconnect the Municipal water supply and cap that system Contractor shall restore the existing site conditions after system has been installed.

Provide proper training once the system is functional. It is recommended that the training be recorded for owners future operation Electrical power for the pump and controller is to be supplied by the district Upon completion of the project, contractor to drain and winterize system Contractor to provide a one year warranty for the system operation

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EXISTING IRRIGATION SYSTEM CURRENTLY USES A RAIN BIRD ESPME

CONTROLLER WITH 6 CONVENTIONAL ZONES AND A WELL. THE BASE BID

SHALL INCLUDE EXPANSION MODULES FOR THE EXISTING CONTROLLER TO

ACCOMMODATE THE PROPOSED IRRIGATION SHOWN ON THE SOFTBALL FIELD.

ALTERNATE 1 SHALL PROVIDE A PRICE TO UPGRADE THE IRRIGATION

CONTROLLER TO THE HUNTER HCC WITH THE EZ-DECODER SYSTEM FOR THE

SOFTBALL FIELD AND KEEP THE EXISTING CONVENTIONAL WIRE FOR THE

FOOTBALL FIELD SYSTEM.

ALTERNATE 1 SHALL ALSO INCLUDE AN UPGRADE TO THE PUMP CONTROLS TO

A VARIABLE FREQUENCY DRIVE WITH A PRESSURE TANK IN ORDER TO

PROVIDE AN ON DEMAND WATER FOR THE QUICK COUPLERS.

EXISTING IRRIGATION IN THIS AREA TO BE

CONNECTED TO NEW IRRIGATION SYSTEM,

THE OLD SYSTEM IS CONNECTED THROUGH

THE MUNICIPAL WATER SUPPLY IN THE

BUILDING. THE CONTRACTOR SHALL

DISCONNECT AND CAP THAT MUNICIPAL

SYSTEM THEN CONNECT THE FIELD

IRRIGATION TO THE PROPOSED SYSTEM

WHICH WILL BE SUPPLIED BY A NEW WELL.

PROPOSED IRRIGATION WELL BY

OTHERS. IRRIGATION WELL SHALL

PROVIDE A MINIMUM OF 55 GPM

AND BE ABLE TO SUPPLY WATER

TO THE QUICK COUPLERS ON

DEMAND.

1"11 2"

PROPOSED IRRIGATION SYSTEM TO

WATER PRACTICE FIELD AREA.

EXACT FIELD MAY CHANGE

SLIGHTLY, CONTRACTOR SHALL

FLAG LIMITS OF IRRIGATION AND

COORDINATED WITH SCHOOL

REPRESENTATIVE TO VERIFY

LIMITS PRIOR TO CONSTRUCTION

OF NEW SYSTEM.

SCHOOL SHALL ENSURE THAT 120V POWER

SUPPLY TO CONTROLLER IS PROVIDED BY

OTHER THAN IRRIGATION CONTRACTOR.

1"2"

2"

2"

2"

2"

M FS

FS M

D

D

D

RS

SYMBOL MANUFACTURER/MODEL QTY

Hunter I-25-04 156

Hunter I-25-04-SS-HS 7

SYMBOL MANUFACTURER/MODEL QTY

Hunter PGV-151 Globe 1-1/2" 38

Hunter HQ-5RC 1" 7

Shut Off Valve, Line Size 2

Hunter ICV-G 2" 3

Febco 825Y 2" 1

Febco 825Y 2" 1

Hunter HCC-800-PL 1

Hunter HCC-800-PL 1

Hunter HCC-800-PL 1

Hunter EZ-1 41

Hunter EZDM 3

Hunter RAIN-CLIK 3

Hunter HC-200-FLOW 3

Existing Well 1

Proposed Well 1

Proposed Well 1

Irrigation Lateral Line: PVC Class 200 SDR 21 1" 2,198 l.f.

Irrigation Lateral Line: PVC Class 200 SDR 21 1 1/2" 3,564 l.f.

Irrigation Lateral Line: PVC Class 200 SDR 21 2" 1,973 l.f.

Irrigation Mainline: PVC Class 200 SDR 21 1" 273.6 l.f.

Irrigation Mainline: PVC Class 200 SDR 21 2" 1,993 l.f.

M

BF

BF2

A

B

C

D

EZ

RS

FS

Ex Well

PR Well

PR W2

Valve Number

Valve Flow

Valve Size

Valve Callout

IRRIGATION SCHEDULE

650 Stephenson Highway Troy, Michigan 48083 Phone 248.588.2100 Fax 248.588.3528 www.Siteone.com 800.347.4272

Project Name:

Birch Run Schools Athletic Fields

Design Date:

Drawn By:

REVISIONS

Description

Drawing Title:

IRRIGATION DESIGN

Customer Name:

Drawing Scale:

Project Services Number:

1" = 40'

265839

Sheet Number:

IR-1

09/24/21

J. LOVELL

Date

Birch Run, MI

IRRIGATION SPECIFICATIONS

1. IRRIGATION SYSTEM DESIGN BASED ON 55 GPM AT 80 PSI.

2. IRRIGATION DESIGN IS FROM THE POINT OF CONNECTION(POC)ONLY. THE DESIGN IS BASED ON GALLONS PER MINUTE(GPM)AND POUNDS PER SQUARE INCH(PSI)FURNISHED BY OTHERS.

3. IRRIGATION CONTRACTOR IS TO VERIFY POINT OF CONNECTION IN THE FIELD. INSTALLER IS TO CONFIRM THE MINIMUM DISCHARGE REQUIREMENTS OF THE POINT OF CONNECTION AS

INDICATED ON THE LEGEND PRIOR TO INSTALLATION.

4. THE PRESSURE REQUIREMENT AT THE POINT OF CONNECTION IS BASED ON NO MORE THAN 5 FEET OF ELEVATION CHANGE IN THE AREAS OF IRRIGATION.

5. ALL PRODUCTS SHALL BE INSTALLED IN ACCORDANCE WITH THE MANUFACTURER'S RECOMMENDATIONS AND ACCORDING TO LOCAL BUILDING, ELECTRICAL, AND PLUMBING CODES.

6. IRRIGATION CONTRACTOR WILL ARRANGE INSPECTIONS REQUIRED BY LOCAL AGENCIES AND ORDINANCES DURING THE COURSE OF CONSTRUCTION AS REQUIRED. ALL WIRING TO BE PER LOCAL

CODE. BACKFLOW PREVENTION TO BE PER LOCAL CODE.

7. LOCATION OF IRRIGATION COMPONENTS SHOWN ON DRAWING IS APPROXIMATE. ACTUAL PLACEMENT MAY VARY SLIGHTLY AS REQUIRED TO ACHIEVE FULL, EVEN COVERAGE.

8. ALL SPRINKLER HEADS SHALL BE INSTALLED ON 1" 3 ELBOW PVC SWING JOINTS AND PERPENDICULAR TO FINISH GRADES. EXCEPT AS OTHERWISE INDICATED.

9. INSTALL IRRIGATION MAINS WITH A MINIMUM 18" OF COVER BASED ON FINISH GRADES. INSTALL IRRIGATION LATERALS WITH MINIMUM 12" OF COVER BASED ON FINISH GRADES.

10. PIPE LOCATIONS ARE DIAGRAMMATIC. VALVES AND MAINLINE SHOWN IN PAVED AREAS ARE FOR GRAPHIC CLARITY ONLY.

11. THE IRRIGATION CONTRACTOR SHALL COMPLY WITH PIPE SIZES AS INDICATED.

12. ALL WIRE SPLICES OR CONNECTIONS SHALL BE MADE WITH APPROVED WATERPROOF WIRE CONNECTIONS AND BE IN A VALVE OR SPLICE BOX.

13. ALL CONTROL WIRING DOWNSTREAM OF THE CONTROLLER IS TO BE 14 AWG, UL APPROVED DIRECT BURY.

14. THE DESIGN IS BASED ON THE SITE INFORMATION AND/OR DRAWING SUPPLIED WITH THE DESIGN CRITERIA BEING SET(AREA TO BE IRRIGATED, EQUIPMENT MANUFACTURER AND MODEL TO BE

USED, WATER SOURCE INFORMATION, ELECTRICAL POWER AVAILABILITY, ETC...). SITEONE LANDSCAPE SUPPLY BEARS NO RESPONSIBILITY OR LIABILITY FOR ANY ERRORS IN DESIGN OR

INSTALLATION THAT ARISE DUE TO INACCURACIES IN THE ABOVE REFERENCED INFORMATION SUPPLIED TO SITEONE LANDSCAPE SUPPLY LANDSCAPES IN RELATION TO THIS PROJECT, UNLESS

OTHERWISE NOTED.

1-800-347-4272 http://www.projectservices.siteone.com

Pr oj ec t S er vi ce sTM

0' 20' 40' 80'

SCALE: 1" = 40' - 0"

SYMBOL MANUFACTURER/MODEL QTY

Hunter I-25-04 156

Hunter I-25-04-SS-HS 7

SYMBOL MANUFACTURER/MODEL QTY

Hunter PGV-151 Globe 1-1/2" 38

Hunter HQ-5RC 1" 7

Shut Off Valve, Line Size 2

Hunter ICV-G 2" 3

Febco 825Y 2" 1

Febco 825Y 2" 1

Hunter HCC-800-PL 1

Hunter HCC-800-PL 1

Hunter HCC-800-PL 1

Hunter EZ-1 41

Hunter EZDM 3

Hunter RAIN-CLIK 3

Hunter HC-200-FLOW 3

Existing Well 1

Proposed Well 1

Proposed Well 1

Irrigation Lateral Line: PVC Class 200 SDR 21 1" 2,198 l.f.

Irrigation Lateral Line: PVC Class 200 SDR 21 1 1/2" 3,564 l.f.

Irrigation Lateral Line: PVC Class 200 SDR 21 2" 1,973 l.f.

Irrigation Mainline: PVC Class 200 SDR 21 1" 273.6 l.f.

Irrigation Mainline: PVC Class 200 SDR 21 2" 1,993 l.f.

M

BF

BF2

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B

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Ex Well

PR Well

PR W2

Valve Number

Valve Flow

Valve Size

Valve Callout

IRRIGATION SCHEDULE

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SCHOOL SHALL ENSURE THAT 120V POWER

SUPPLY TO CONTROLLER IS PROVIDED BY

OTHER THAN IRRIGATION CONTRACTOR.

PROPOSED BARN/STRUCTURE SHALL BE

COMPLETED IN FALL OF 2021. IRRIGATION

CONTRACTOR SHALL COORDINATE

CONSTRUCTION OF FIELD IRRIGATION AT

EARLIEST POSSIBLE TIME AND THEN MAKE

CONNECTION TO THE WELL SUPPLY AND

CONTROLLER FINAL LOCATION UPON

COMPLETION OF THE BARN/STRUCTURE.

2"

WELL TO PROVIDE MINIMUM

55 GPM @ 75PSI.

D

650 Stephenson Highway Troy, Michigan 48083 Phone 248.588.2100 Fax 248.588.3528 www.Siteone.com 800.347.4272

Project Name:

Birch Run Schools Athletic Fields

Design Date:

Drawn By:

REVISIONS

Description

Drawing Title:

IRRIGATION DESIGN

Customer Name:

Drawing Scale:

Project Services Number:

1" = 40'

265839

Sheet Number:

IR-2

09/24/21

J. LOVELL

Date

Birch Run, MI

IRRIGATION SPECIFICATIONS

1. IRRIGATION SYSTEM DESIGN BASED ON 55 GPM AT 80 PSI.

2. IRRIGATION DESIGN IS FROM THE POINT OF CONNECTION(POC)ONLY. THE DESIGN IS BASED ON GALLONS PER

MINUTE(GPM)AND POUNDS PER SQUARE INCH(PSI)FURNISHED BY OTHERS.

3. IRRIGATION CONTRACTOR IS TO VERIFY POINT OF CONNECTION IN THE FIELD. INSTALLER IS TO CONFIRM THE MINIMUM

DISCHARGE REQUIREMENTS OF THE POINT OF CONNECTION AS INDICATED ON THE LEGEND PRIOR TO INSTALLATION.

4. THE PRESSURE REQUIREMENT AT THE POINT OF CONNECTION IS BASED ON NO MORE THAN 5 FEET OF ELEVATION CHANGE

IN THE AREAS OF IRRIGATION.

5. ALL PRODUCTS SHALL BE INSTALLED IN ACCORDANCE WITH THE MANUFACTURER'S RECOMMENDATIONS AND ACCORDING

TO LOCAL BUILDING, ELECTRICAL, AND PLUMBING CODES.

6. IRRIGATION CONTRACTOR WILL ARRANGE INSPECTIONS REQUIRED BY LOCAL AGENCIES AND ORDINANCES DURING THE

COURSE OF CONSTRUCTION AS REQUIRED. ALL WIRING TO BE PER LOCAL CODE. BACKFLOW PREVENTION TO BE PER LOCAL

CODE.

7. LOCATION OF IRRIGATION COMPONENTS SHOWN ON DRAWING IS APPROXIMATE. ACTUAL PLACEMENT MAY VARY SLIGHTLY

AS REQUIRED TO ACHIEVE FULL, EVEN COVERAGE.

8. ALL SPRINKLER HEADS SHALL BE INSTALLED ON 1" 3 ELBOW PVC SWING JOINTS AND PERPENDICULAR TO FINISH GRADES.

EXCEPT AS OTHERWISE INDICATED.

9. INSTALL IRRIGATION MAINS WITH A MINIMUM 18" OF COVER BASED ON FINISH GRADES. INSTALL IRRIGATION LATERALS WITH

MINIMUM 12" OF COVER BASED ON FINISH GRADES.

10. PIPE LOCATIONS ARE DIAGRAMMATIC. VALVES AND MAINLINE SHOWN IN PAVED AREAS ARE FOR GRAPHIC CLARITY ONLY.

11. THE IRRIGATION CONTRACTOR SHALL COMPLY WITH PIPE SIZES AS INDICATED.

12. ALL WIRE SPLICES OR CONNECTIONS SHALL BE MADE WITH APPROVED WATERPROOF WIRE CONNECTIONS AND BE IN A

VALVE OR SPLICE BOX.

13. ALL CONTROL WIRING DOWNSTREAM OF THE CONTROLLER IS TO BE 14 AWG, UL APPROVED DIRECT BURY.

14. THE DESIGN IS BASED ON THE SITE INFORMATION AND/OR DRAWING SUPPLIED WITH THE DESIGN CRITERIA BEING SET(AREA

TO BE IRRIGATED, EQUIPMENT MANUFACTURER AND MODEL TO BE USED, WATER SOURCE INFORMATION, ELECTRICAL

POWER AVAILABILITY, ETC...). SITEONE LANDSCAPE SUPPLY BEARS NO RESPONSIBILITY OR LIABILITY FOR ANY ERRORS IN

DESIGN OR INSTALLATION THAT ARISE DUE TO INACCURACIES IN THE ABOVE REFERENCED INFORMATION SUPPLIED TO

SITEONE LANDSCAPE SUPPLY LANDSCAPES IN RELATION TO THIS PROJECT, UNLESS OTHERWISE NOTED.

1-800-347-4272 http://www.projectservices.siteone.com

Pr oj ec t S er vi ce sTM

0' 20' 40' 80'

SCALE: 1" = 40' - 0"