Biomedical/Mechanical Equipment safety Inspection and Repair - BHDDH

The Rhode Island Department of Behavioral Healthcare, Developmental Disabilities & Hospitals (BHDDH) has issued a Request for Quotation (RFQ24003950) seeking a qualified firm to provide comprehensive biomedical and mechanical equipment safety inspection and repair services across various state locations. The procurement seeks a vendor to perform preventive maintenance, equipment certification, inspections, repairs, and emergency services for biomedical and mechanical equipment at multiple facilities, including RICLAS group homes. Specific services include hourly labor rates for biomedical and mechanical equipment maintenance, non-clinical equipment inspections, administrative hours, and emergency services. The solicitation requires vendors to submit detailed pricing structures, including hourly labor rates for each contract year and percentage discounts off manufacturer pricing for parts. Key dates include a vendor Q&A period from March 28 to April 8, 2024, with proposals due electronically through the Ocean State Procures system by April 25, 2024 at 11:00 AM EDT. The initial contract period will begin approximately June 1, 2024, for three years, with options to renew for up to two additional 12-month periods based on vendor performance and funding availability.

The procurement encourages participation from Minority Business Enterprises (MBE) and Women-owned Business Enterprises (WBE), in accordance with Rhode Island General Law 37-14.1-1. Vendors must submit an MBE Utilization Plan for review and approval by the Division of Equity, Diversity & Inclusion. Insurance requirements are substantial, including $1 million in general liability coverage per occurrence, workers compensation, automobile liability, and $2 million in professional liability insurance. The delivery location is specified as BHDDH-ESH Central Receiving, Regan Building First Floor in Cranston, RI. While the total estimated contract value is not explicitly stated, the comprehensive nature of services and potential five-year contract term suggest a significant financial opportunity. The contract will be awarded at the state's sole discretion, with the possibility of multiple vendors being selected. Funding for the contract is subject to availability beyond the initial fiscal year, and all vendors must be registered in the Ocean State Procures system to submit a response.