Biomedical Waste Collection and Disposal Services

The City of Orlando has issued Invitation for Bid (IFB26-0363) seeking an experienced and licensed biomedical waste management contractor to provide collection and disposal services for regulated medical and biomedical waste generated at 26 designated City locations, including fire stations, police facilities, and emergency services divisions. The contractor must supply and maintain biomedical waste collection containers—specifically four locations requiring two 96-gallon containers, 19 locations requiring one 96-gallon container, and three locations requiring one 30-gallon container—with scheduled pick-up services every four weeks. All services must ensure proper segregation, labeling, transport, and disposal in strict accordance with federal, state, and local regulations, along with comprehensive compliance training and documentation for tracking purposes. Required qualifications include proven experience in handling biomedical waste for healthcare or emergency services facilities, certified personnel, strong safety records, and environmentally responsible disposal practices. The bidder's unit price must be all-inclusive, covering labor, pick-up, transportation, fuel, disposal, container furnishing, delivery, maintenance, and replacement. Key deadlines include a virtual pre-bid conference on May 12, 2026 at 10:00 AM, a question cut-off date of May 19, 2026 at 5:00 PM, and bid submission by May 28, 2026 at 2:00 PM through the City's electronic procurement portal, with virtual bid opening immediately following submission. The contract will be awarded to the responsive and responsible bidder submitting the lowest total price, and evaluation criteria include demonstration of adequate personnel, equipment, and financial support with satisfactory performance records in similar work.

The contract term is three years from approval and execution, with two optional one-year renewal periods available for a cumulative total of up to five years. The City reserves the right to make multiple awards, conduct facility inspections prior to award, and terminate the contract for convenience or default. Veteran Business Enterprise (VBE) considerations apply to the award determination, indicating a potential set-aside or preference for VBE-certified vendors. Required submittals include pricing, references, certification forms, conflict of interest disclosure, human trafficking affidavit, W-9 form, and proof of insurance covering Workers Compensation and Employer's Liability, Comprehensive Automobile Liability, and Commercial General Liability. All pricing must be firm and F.O.B. destination to any City of Orlando department, with no minimum or maximum purchase amounts guaranteed during the contract life. The solicitation does not specify an award value or budget range, as the contract will be awarded based on the lowest responsive bid with no guaranteed volume commitments.