Biohazardous Waste Disposal

The County of Volusia, Florida is issuing Invitation for Bid (ITB #26-B-13AK) to procure comprehensive biohazardous waste disposal services for use across multiple county divisions and locations throughout the jurisdiction. The procurement encompasses routine scheduled pick-up service during regular office hours (Monday-Friday, 8:00 a.m. to 5:00 p.m.), replacement of supplies, transport, and disposal of biohazard material containers in compliance with Florida Administrative Code 64E. The vendor must provide multiple container sizes including 30-gallon durable plastic shipping containers, 96-gallon durable plastic shipping containers, 18-gallon sharps containers, and 4.12 cubic feet cardboard boxes, along with red bags, sealing tape, and labels at no additional cost, with all fuel surcharges included in the pick-up price. The contract covers 42 identified collection points across county departments including Animal Services, Beach Services, Emergency Medical Services, Fire Services (22 stations), Human Resources, Judicial offices, Medical Examiner's Office, and various other facilities, with collection frequency ranging from weekly to monthly or as-needed service. Evaluation criteria prioritize responsive and responsible bids considering total cost, delivery capability to any county location, and past performance demonstrated through three references from similar projects completed within the last three years. The question submission deadline is March 3, 2026 at 11:59 p.m., with bid responses due March 17, 2026 at 3:00 p.m. through the County's eProcurement Portal, followed by a non-mandatory solicitation opening on March 17, 2026 at 3:01 p.m. via Microsoft Teams. The successful respondent will receive an initial three-year contract term with two optional one-year renewals, subject to mutual written agreement and County Council approval, with pricing based on estimated annual pick-up volumes across ten line items with unit costs submitted per pickup and annual price redetermination permitted once yearly after the first year for documented wage or fuel cost increases.

A local preference of three percent applies to respondents with documented permanent locations in Brevard, Lake, Orange, Osceola, Seminole, or Volusia County for at least six months prior to bid closing; no disadvantaged enterprise set-asides are specified in the solicitation documents. No incumbent vendor information is provided in the available contract documents. Prior to contract execution, the selected vendor must provide proof of comprehensive insurance coverage including workers' compensation with Florida statutory limits and waiver of subrogation, commercial general liability with $1,000,000 per occurrence and $2,000,000 general aggregate limits, auto liability with $1,000,000 combined single limits, contractual liability, and designation of the County as an additional insured with waiver of subrogation provisions. The vendor must also comply with all federal contract provisions outlined in Solicitation 26-B-13AK, including Equal Employment Opportunity requirements, Davis-Bacon Act prevailing wage standards where applicable, Copeland Anti-Kickback Act compliance, Contract Work Hours and Safety Standards Act overtime rules with liquidated damages of $27 per day per violation, and environmental compliance standards under the Clean Air Act and Federal Water Pollution Control Act for contracts exceeding $150,000. No specific award value or budget range is disclosed in the solicitation documents; pricing shall be determined based on unit costs submitted by respondents for the estimated annual pick-up volumes. The County reserves the right to reject all bids and re-issue the solicitation, and will process invoice payments within forty-five days of receipt while maintaining the authority to withhold payments for any legal obligations owed by the vendor to the County.