Biodiesel Fuel

The City of Nashua, New Hampshire Purchasing Department is issuing an Invitation for Bid (IFB) to procure B5 Biodiesel fuel for the Nashua Transit System on a year-round basis for a one-year contract period from July 1, 2026, through June 30, 2027, with an option to extend for up to one additional year under the same terms and conditions. The estimated annual fuel requirement is 10,000 to 20,000 gallons, though this quantity is an estimate only and not a minimum or guaranteed amount. Qualified bidders must supply B5 Biodiesel fuel blend formulated with premium ultra-low sulfur #2 blend stock, with fuel deliveries required within 24 hours of notification to the single delivery location at 11 Riverside Street, Nashua, NH, between 6:00 a.m. and 4:00 p.m. Bidders must submit pricing as a fixed price per gallon that remains firm for the entire contract term and any extension, with all taxes, fees, delivery costs, and other charges included in the quoted price. The fuel must meet ASTM-D-6751 code standards with the final blend meeting D975 code requirements, and bidders must provide documentation and identify the actual product to be used. Additionally, bidders must comply with specific cloud point requirements based on seasonal delivery periods: October 1 to December 14 requires a cloud point of +8 or higher, December 15 to March 14 requires -5 or higher, and March 15 to September 30 requires +20 or higher. Key deadlines include a vendor questions deadline of Thursday, March 5, 2026, at 10:00 a.m., with answers posted by Tuesday, March 10, 2026, at 3:00 p.m., and bid submissions due Monday, March 16, 2026, at 1:00 p.m., with public opening and results posted within 24 hours.

Contractors must carry comprehensive insurance coverage including General Liability of $3,000,000 per occurrence and $5,000,000 aggregate, Environmental Impairment/Pollution Liability of $3,000,000 per occurrence and $5,000,000 aggregate, Motor Vehicle Liability of $1,000,000 combined single limit, and Workers' Compensation coverage per New Hampshire statute. The project is partially funded through Federal Transit Administration (FTA) assistance, requiring compliance with numerous federal provisions including cargo preference, clean air and water act compliance, disadvantaged business enterprise (DBE) requirements, civil rights protections, and DBE participation standards. Bidders may submit responses electronically via Bonfire or as paper submissions with one hardcopy and one digital copy on USB. Bids are binding for 90 days following the deadline, and the City reserves the right to reject any or all bids without disclosure of reason and to negotiate terms with the selected vendor prior to contract award. No specific incumbent vendor, award value, or budget range is disclosed in the procurement documents; however, the estimated annual fuel consumption of 10,000 to 20,000 gallons provides a baseline for potential vendors to structure their pricing proposals.