Bid Ref. #26-012 Water System Maintenance

The City of Albany, Georgia Procurement Division is issuing an Invitation to Bid (Bid Ref. #26-012) for water system maintenance services to be performed on an hourly basis. The scope of work includes installation, repair, and replacement of water services; water mains up to 12 inches in diameter; water system valves up to 12 inches in diameter; and fire hydrants, with work performed by three-person crews except for water main installations requiring four-person crews. Qualified bidders must possess a utility contractor license and/or State of Georgia Water Distribution License and must maintain comprehensive insurance coverage including $1,000,000 in commercial general liability, $500,000 in automobile liability, and Georgia statutory workers' compensation with employers' liability insurance limits of no less than $100,000 per accident. The contract will be awarded to the responsive and responsible bidder submitting the lowest combined average hourly rate across all line items, evaluated on a unit cost basis for labor services by crew size and separate hourly rates for equipment rental. A Pre-Bid Conference is scheduled for September 11, 2025, at 10:00 a.m. at 222 Pine Avenue, Albany, Georgia, with a deadline for submitting questions by September 25, 2025, at 2:30 p.m., and sealed bids must be received by the Procurement Division by 2:30 p.m. on October 7, 2025. The contract is for one calendar year with no renewal options, commencing on a mutually agreed-upon date following issuance of the Notice to Proceed, and includes optional alternate items for vacuum truck, vacuum trailer, and shoring system services on a daily rate basis.

The City of Albany strongly encourages Small Business and Disadvantaged Business Enterprise (DBE) participation in this procurement. Bidders must submit a 5% Bid Bond with their sealed bid, and the successful contractor must provide 100% Performance and Payment Bonds before commencing work. The City will supply all materials unless otherwise noted, with the contractor responsible for material pickup from 1726 Lily Pond Road, Albany, Georgia, and the City will provide traffic control on an as-needed basis at no cost to the contractor. The contract has a not-to-exceed value of $315,000.00, payable in 30-day increments based on periodic estimates. The contractor must provide a one-year warranty on all work, comply with the Georgia Security and Immigration Compliance Act including E-Verify registration, and is subject to liquidated damages of $75 per calendar day for failure to meet agreed-upon completion schedules.