Bid Ref. #25-045 Water Meter Non-Standard Replacement

The City of Albany, Georgia is seeking sealed bids for a comprehensive water meter replacement project (Bid Ref. #25-045) involving the non-standard replacement of approximately 4,800 water meters throughout its water distribution system. The procurement is an Invitation to Bid (ITB) with proposals due on March 6, 2025, at 2:30 p.m. at the Procurement Division located at 222 Pine Avenue, Suite 260. A mandatory Pre-Bid Conference is scheduled for February 12, 2025, at 10:00 a.m. at the same location. The project requires the contractor to remove existing meters and install new Sensus SRii meters with SmartPoint devices, including programming, replacing damaged meter boxes and lids, adjusting curb stops and couplings, and comprehensively documenting all work with detailed photographic evidence. The contract will be awarded to the responsive and responsible bidder submitting the lowest unit cost bid, with a project completion timeline of 180 calendar days following the Notice to Proceed. Bidders must submit a 5% bid bond with their proposal and will be required to maintain specific insurance coverage, including $1 million in general liability, auto liability, and workers' compensation insurance.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The City will supply all essential materials for the project, including meters, SmartPoint devices, curb stops, meter boxes, lids, couplings, and other components. The contractor must provide all necessary tools, equipment, transportation, and mobile devices for programming and project execution. While a specific budget range is not detailed, the total contract amount will be calculated by multiplying the unit price by 4,800 units, with the City reserving the right to reduce the total number of units. The contract is structured as a "not to exceed" agreement, with progress payments made on a 30-day basis for completed work. The procurement covers Douglas County and is specifically managed by the City of Albany's Procurement Division, indicating a localized municipal infrastructure improvement initiative focused on modernizing water meter infrastructure and data collection capabilities.