Bid Protest Management System

The Clerk of the Court and Comptroller of Miami-Dade County, Florida, has issued a request for information seeking vendor input on commercially available software and implementation services for a centralized, automated online Bid Protest Management System, with responses due November 17, 2026. Responding is voluntary and will not influence any later procurement evaluation, and the Clerk is not soliciting detailed technical proposals, customized demonstrations, or binding price commitments.

The Board of County Commissioners directed the Clerk of the Board department on October 20, 2026 to create and maintain the portal. The desired solution must support the full protest lifecycle: electronic protest initiation with fee collection, case administration with workflow management and deadline tracking, automated stakeholder notifications, and a searchable public-facing docket of protest decisions. The solution should integrate with the Clerk's designated payment processor and, where feasible, relevant County procurement systems. Respondents should address deployment options (SaaS, cloud-hosted, or on-premises) and their cost impacts, security, records management, and accessibility features.

Responses should include a company overview and relevant experience with governmental entities, descriptions of capabilities across nine functional areas, preliminary cost estimates or ranges with the factors driving them, estimated implementation timeframes, and references to governmental entities using comparable solutions. Preliminary information based on reasonable assumptions is acceptable. Submissions must be made through INFORMS, and all responses are subject to Florida's public records laws. Respondents must label proprietary or confidential material and cite applicable legal exemptions. The Clerk may use or disregard any information received, revise future solicitation scope, or take no action.