11042026_PM_EVN0044812_1_1_0_12042026_Solicitation_Packet.pdf

This solicitation packet is a Request for Information (RFI) issued by the Clerk of the Court and Comptroller of Miami-Dade County, Florida, seeking vendor input on commercially available software solutions and implementation services for a centralized, automated online Bid Protest Management System. The desired solution must support the complete protest lifecycle, including electronic protest initiation with integrated fee collection, case administration with workflow management and deadline tracking, automated stakeholder notifications, and a searchable public-facing docket of protest decisions. The system should integrate with the Clerk's designated payment processor and, where feasible, relevant County procurement systems. Responses to this voluntary RFI are due November 17, 2026, and responding will not influence any later procurement evaluation or obligate the Clerk to take any action. The Board of County Commissioners directed the Clerk of the Board department on October 20, 2026 to create and maintain the portal.

Respondents should address deployment options (SaaS, cloud-hosted, or on-premises) and their associated cost impacts, security measures, records management capabilities, and accessibility features. Responses must include company overview and relevant experience with governmental entities, descriptions of capabilities across nine functional areas, preliminary cost estimates or ranges with supporting factors, estimated implementation timeframes, and references to governmental entities using comparable solutions. Preliminary information based on reasonable assumptions is acceptable. Submissions must be made through INFORMS and are subject to Florida's public records laws, requiring respondents to label proprietary or confidential material and cite applicable legal exemptions. The Clerk retains the right to use or disregard any information received, revise future solicitation scope, or take no action based on responses received.