Bid No. 267048 Portable Toilet Rental

The City of Salem, Oregon Parks and Recreation Department is soliciting competitive bids for portable toilet rental services through Bid No. 267048, with proposals due electronically via Equity Hub's Bid Locker by June 10, 2026, at 11:00 a.m. local time, followed by public bid opening via Microsoft Teams. The procurement seeks rental services for standard portable toilets, ADA wheelchair-accessible units, and two-basin hand washing stations available on monthly, weekly, daily, and service-only bases with various cleaning schedules. Current departmental requirements are approximately 10 standard units, 8 ADA-compliant units, and 6 hand washing stations, though the contract will operate on an as-needed basis. All deliverables must be provided within two business days of request, with emergency delivery available within two hours upon request, and successful bidders must maintain a physical address within 15 miles of Salem city limits with pricing valid within a 30-mile radius from City Hall. Contractors must provide comprehensive general liability insurance with minimum combined single limits of $2,000,000, maintain current workers' compensation insurance, demonstrate Oregon tax compliance for the preceding six years, and comply with all federal, state, and local civil rights laws and prevailing wage requirements. The City will award the contract to the lowest responsive bidder based on total bid price, applying reciprocal preference adjustments for non-resident bidders as determined by the Oregon Department of Administrative Services; pricing must be firm and irrevocable for 30 calendar days following bid closing, with all costs including delivery, setup, and service fees incorporated into unit prices with no additional charges permitted. The successful bidder will execute a one-year services agreement commencing July 1, 2026, through June 30, 2027, with renewal options for four additional one-year periods at the City's discretion, and award notification is anticipated within 30 calendar days of bid closing.

The solicitation does not explicitly identify set-aside designations or restrictions limiting participation to specific enterprise categories, and no incumbent vendors or current contractors are referenced in the available documentation. The procurement does not specify a particular budget range or award value; however, pricing will be evaluated based on the bidders' submitted unit costs for rental and service options across all equipment categories. Contractors must comply with standard nondiscrimination and pay equity requirements as outlined in the Services Agreement template, which incorporates Oregon state law statutes ORS 279B.220, 279B.225, 279B.230, and 279B.235. All rental units must be returned in good condition with only reasonable wear and tear acceptable, and the City assumes no liability for loss or damage during transportation. The contract terms provide the City with termination flexibility, allowing cancellation for any reason with 30 days' written notice or for cause with 14 days' written notice if breaches are not remedied within that period.