Bid No. 267022 Drinking Water Quality Laboratory Services

The City of Salem, Oregon, Department of Public Works Operations is soliciting bids for Drinking Water Quality Laboratory Services through Bid No. 267022, with proposals due electronically via Equity Hub's Bid Locker by April 22, 2026, at 11:00 a.m. local time. This procurement seeks laboratory analysis services for approximately 475 estimated annual drinking water samples across 37 analyte categories, including synthetic organic chemicals, volatile organic chemicals, total trihalomethanes, haloacetic acids, radionuclides, geosmin/MIB, and various ions and nutrients, all in compliance with the Safe Drinking Water Act and Oregon Health Authority requirements. The successful bidder must provide sample bottles, labels, chain of custody documentation, analysis, transport containers, and electronic reporting in formats specified by the Oregon Health Authority, with results delivered within 2-4 weeks of sample receipt unless expedited service is requested. The contractor must maintain current State of Oregon Environmental Laboratory Accreditation Program (ORELAP) certification and comply with EPA analytical methods and quality control standards. Pricing must be quoted on a per-sample, per-analyte basis with all items required to be bid, and award will be made to the lowest responsive bidder based on total bid price. The contract will commence July 1, 2026, and continue through June 30, 2027, with options for four additional one-year renewal periods contingent upon satisfactory performance and City approval. No site visit or bidders conference is specified in the solicitation documents.

The procurement documents do not identify any set-asides or restrictions based on business classification, disadvantaged enterprise status, or organizational type, nor do they reference any incumbent vendors or current contractors. The Services Agreement template requires the successful contractor to maintain commercial general liability insurance with a combined single limit of at least $2,000,000 per occurrence and name the City as an additional insured. All work product and intellectual property rights created under the agreement become the exclusive property of the City. Pricing must remain firm throughout the initial agreement term except for allowable decreases, with price increases for renewal periods considered only with documented justification and capped at the regional wholesale price index. The City's standard payment terms are Net 30 days, and delivery must be made to the Public Works Building at 1457 23rd Street SE, Salem, Oregon 97302. The solicitation documents do not specify an estimated contract value or budget range for this procurement.