Bid No. 267021 Emergency Drinking Water Laboratory Services

The City of Salem, Oregon, Department of Public Works Operations is soliciting laboratory analysis services for emergency drinking water testing under Bid No. 267021. The procurement seeks a qualified laboratory service provider capable of analyzing drinking water samples across seven analyte categories: Synthetic Organic Chemicals (SOCs), Volatile Organic Chemicals (VOCs), Total Trihalomethanes (TTHMs), Haloacetic Acids (HAA5), Geosmin/Microcystin-Inducing Bacteria (MIB), Microcystin, and Cylindrospermopsin. The estimated quantities include 10 samples per analyte for SOCs, VOCs, TTHMs, and HAA5, and 20 samples each for Microcystin and Cylindrospermopsin. The selected contractor must maintain current accreditation from the State of Oregon Environmental Laboratory Accreditation Program (ORELAP) and comply with U.S. Environmental Protection Agency Safe Drinking Water Act requirements and Oregon Health Authority drinking water program standards. All deliverables, including sample bottles, labels, chain of custody documentation, analysis, transport containers, and reports, must be provided by the contractor, with delivery required within 48 hours of request to Public Works Operations at 1457 23rd Street SE, Salem, Oregon 97302, and results must be reported within 48 hours of analysis completion. Electronic bids must be submitted through Equity Hub's Bid Locker by April 22, 2026, at 11:00 a.m. local time, with public opening via Microsoft Teams. The agreement shall commence July 1, 2026, and continue through June 30, 2027, with renewal options for up to four additional one-year periods subject to satisfactory performance and budget approval. Award is anticipated within 30 calendar days after the bid closing date and will be made to the lowest responsive bidder meeting all specifications and accreditation requirements.

No specific set-aside designations for disadvantaged enterprises are mentioned in the procurement documents; however, the City will apply reciprocal preference to non-resident bidders as permitted under Oregon procurement law. No incumbent vendor or current contractor information is provided in the available documentation. The contractor will be classified as an independent contractor and must maintain commercial general liability insurance with combined single limits of not less than $2,000,000 per occurrence, naming the City as an additional insured. Pricing shall remain firm throughout the initial contract term except for price decreases, which are permitted the first of the month following notification. No specific budget range or award value is disclosed in the bid documents; however, compensation will be established at a maximum sum specified by the City official, representing full compensation for all work performed under the contract. The Services Agreement template indicates that the contract is governed by Oregon law with exclusive venue in Marion County Circuit Court, and either party may terminate the agreement with 30 days' written notice for any reason, or with 14 days' written notice for cause if not cured within that period.